ipl collection development using hypatia
DESCRIPTION
Screenshots show how collection development works using IPL's Hypatia system, as well as a tour of the Collections area and wiki in the IPL's Learning Community.TRANSCRIPT
The Internet Public Library http://www.ipl.org
IPL Collection DevelopmentUsing Hypatia
The Internet Public Library http://www.ipl.org
• Subject-organized collection of tens of thousands of authoritative web links
• Some very special exhibits & resources• E-mail reference service• Educational and research laboratory for
LIS education
What is the IPL?
The Internet Public Library http://www.ipl.org
• A MySQL database storing most of the IPL’s URLs and their metadata
• Subject headings are the physical and intellectual organizers
• When a user clicks through the Subject Collection or searches the collection– in-house software dynamically generates
URLs– Perl/Mod_perl/Mason used
Hypatia
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• The database (DB) stores URLs and metadata describing them
• Web interface allows multiple users to edit records in the DB
• Most links in the IPL are stored in this DB• Runs on PERL and Mason• Dynamically generates link information
when a user clicks through the Subject Collection or searches the collection
How Hypatia Works
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Hypatia
•http://hypatia.ipl.org •Hosted by Drexel University•Guest account:
•Username: guest•Password: guest
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Hypatia Search
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• Multiple ways for searching for records– Enter a keyword in the “Search for” box– or a URL in the “Search by URL” box– Or record item # in the “Item Number” box
• Choose “Not deleted” in the “Find Items” box• Choose “Resource” in the “of type” box• Click on the “Find” button at the bottom of the page
• “Modified by” fields– Most useful for seeing what you have worked on
• Search results appear in list screen. Here’s an example…
Using Hypatia Search
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Search Results
• Return to this list (unless you do another search) by clicking on “List” in the navigation area to the left
• Clicking on the “URL” will show you the website in a new window
• Clicking on an entry’s “Title” will take you to that entry’s record
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Status of Items• Active:
– These items show up on the IPL website• Pending: ready to be reviewed
– Not yet on the IPL website• Inactive: removed sites (may reuse)
– Not on the IPL website• Deleted: garbage items to be deleted from DB
– Not on the IPL website• Bad URL: broken links found by auto link checker
– Not on the IPL website
DON’T change the status of “This description is”
ONLY change the status of “This item is”
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Hypatia Record
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Required Fields
•Main Title (and Former Title if Main Title changed)•Abstract•Keywords•Main URL (and Former URL if MainURL changed)•Author•Publisher (if no author)•Email•Headings/Subject Headings•Plus additional optional fields…
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Physical and Intellectual Organizers
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Main URL, Email, Author, Publisher
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Title vs. Sort Title; Collection
• Title is the name of the website.• Sort Title is how we want the Title to
be alphabetized.– Title: The New York Times Online– Sort Title: New York Times Online
• Collection: most likely to only need…– “General” for adult Subject Collections– “Youth” for KidSpace– “Teen” for TeenSpace
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AbstractsDescription of what the site offers to visitors• Keep It Simple, Succinct• Make it attractive to visitors
– E.g., An award-winning blog…– E.g., This wealth of links on wine-tasting
includes guides for novices…• Stay away from value judgments and temporary
info (e.g., “the best site out there” or “has over 1100 links”)
• See Writing Abstracts Guide in Backroom– http://training.ipl.org/div/backroom/col/
module3/evaladdtohyp.html#writingabstracts
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Keywords• Search function uses words in the title,
abstract, subject heading, and keywords fields
• Keywords make it easier for people to find your resource on IPL
• Single words or phrases• Must list singular and plural forms of
word– E.g., blog AND blogs
• Avoid repeating words used in Abstract, Title, or Subject Heading
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Assign Headings Pop-up
Click on blue “Assign Catalog Headings”
• Should only need to use– Main subject headings– Youth subject headings– Teen subject headings
• Click on a heading to see its subheadings
• Click on the Add button NEXT to (NOT above) the appropriate subject.
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Saving…• Set the status of your record to
“Pending”
• Click “Save changes” button
–Screen reloads
–your name now appears in the log at the bottom of the page
• Unless…
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Resolving Relationships• Choose an existing
organization’s or person’s name from menu(s)
• Or add a new one (click checkbox, choose “Organization” or “Person,” check name)– Person names should
have LAST NAMES FIRST!
– Make sure a person’s name has “(Person)” associated with it
– Make sure an organization’s name has “(Organization)” associated with it
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Here, here,
and here.
What Users See of our DB
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Collection Policy Pros & ConsPros
• Free
• Substantial content
• Authoritative– Who is author?
• Currency (recent)
• Uniqueness
• Navigable
Cons
• Fee/registration required
• Highly commercial
• Article or part of larger work
• Cannot just list links
• Erotica, profanity
• Plagiarism or violating copyright
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Help in Hypatia• Look for a blue circle with white “i”
next to the area of the form you are confused about
• Help link to an Online Collection Manual in IPL Backroom– http://training.ipl.org/backroom/col/module3/
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Learning Community
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Public Access
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Area for IPL Collections
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Collections Forums
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Collections Wiki
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For More…The IPL’s “About Us” page
http://www.ipl.org/div/about
The IPL Timeline
http://www.ipl.org/div/about/timeline/
The “Ask an IPL Librarian” Training Manual
http://training.ipl.org/backroom/refvols/students
The IPL Coll Dev Training Modules
http://training.ipl.org/backroom/col/adv.html
The IPL’s Learning Community
http://ipl.ci.fsu.edu