invrpt inventory report message - · pdf fileun/edifact d97.a invrpt - inventory report...

INVRPT Inventory Report Message

Subset for Application in the European Steel Industry

Version March 1998

EDIFER WORKING GROUP - Message development

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UN/EDIFACT D97.A INVRPT - Inventory report message

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INVENTORY REPORT MESSAGE (Table of Contents) 0. INTRODUCTION 2 1. BUSINESS SCENARIO’S 3 1.1 The business scenario for a third party warehouse 4 1.2 The business scenario for a customer consignment warehouse 5 1.3 The business scenario for an external warehouse (incoming and outgoing process managed by the supplier) 6 1.4 The business scenario for an external warehouse (incoming process managed by the supplier, outgoing process managed by the customer) 8 1.5 The use of the INVRPT message versus RECADV, DESADV 10 2. DATA MODEL 12 2.1 Data Model Format 12 2.2 Data Model Diagram 13 2.3 Data Model Entities 16 2.4 Data Model Relationships 18 2.5 Data Model Attributes 20 3. SCOPE 25 3.1 Functional Definition 25 3.2 Field of Application 25 3.3 Principles 25 3.4 Message Usage 25 4. MESSAGE DEFINITION 26 4.1 Message Structure 26 4.2 Mapping of the Data Model to the Message 27 4.3 Branching Diagram of the Segments used by Eurofer 34 4.4 General Description of the Message - Subset of Eurofer 38 4.5 Detailed Description of the Message - Subset of Eurofer 45 5. EXAMPLES 90 5.1 Example of an inventory report (balance) of Flushing 90 5.2 Example of an inventory report (movement) of Flushing 93


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INVENTORY REPORT MESSAGE 0. INTRODUCTION

This document provides the definition of the EUROFER subset of the INVENTORY REPORT message based on the UN standard INVRPT message of the UN/EDIFACT directory D97A. This message has been created by the EDIFER "Message development" working group. The message is to be used in Electronic Data Interchange (EDI) between partners involved in the steel industry. The manual has been structured in the following format:

- Business scenario’s describing the use of the Inventory report message.

- A Data Model definition describes the data entities, attributes and their relationships.

- The scope describes the field of application, principles and message usage.

- The message definition covers the structure, the entity/attribute mapping and how the

data described in the data model relates to the message.

- The message definition outlines the general structure of the message and specifies the use of each segment group and, or segment

- Based on the branching diagram of the original EDIFACT message INVRPT, the

segments used are indicated. This is followed by a detailed description of the segments used by Eurofer.

- Examples of some Inventory reports are provided to clarify the understanding of the

message description.


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1. BUSINESS SCENARIO’S

In the steel industry the Inventory report (message) is used to report on the stock held and the stock movements in, out or inside a warehouse between the warehouse manager and the supplier or the customer. Warehouses are used by the steel companies on request of the customers (such as the automotive manufacturers), or for strategic reasons (transport costs, just in time delivery). The steel companies are confronted with two different types of external warehouses. The first type is that the warehouse is managed by a third party and a contract exists between the supplier, the warehouse and the customer to guarantee the just in time delivery of the requested goods. The goods placed in this stock are still under the ownership of the supplier. This case is known as an third party warehouse. The second possibility is known as a customer consignment warehouse, managed by the customer. In fact this is a place reserved in the customers’ warehouse where the supplier can deliver a certain amount of goods. The goods placed in this stock are still under the ownership of the supplier. Once the customer needs the goods for his own production, he will take the goods out of the consignment stock and he should inform the supplier. In both cases the supplier of the goods is informed by a Inventory report message about the received goods (incoming goods) and the goods delivered to the customer or taken into production. The Inventory message might also be used for reporting on the goods in the warehouse for bookkeeping reasons (stock balance). When a warehouse is used for strategic reason, the information exchange between the three parties is a function of the party managing or controlling the warehouse for incoming goods from the supplier or for outgoing goods to the customer. The following situations apply : - the incoming and outgoing process is completely managed by the supplier, - the incoming process is controlled by the supplier, but the outgoing process is managed

by the customer directly with the warehouse. For this type of warehouse the Inventory message can be used for

- reporting of received goods (normally Receiving advice) - reporting of delivered goods to customer (can also be covered by Despatch advice) - reporting about the goods in the warehouse (stock balance).

The business function covered by the message This message, sent by the warehouse manager to the stock controller, is intended to advise the stock controller about stock movements and stock balances within the warehouse so that the stock controller is able to control the stock. For instance, it allows the recipient through his own information system : - to observe all arrivals into and all departures from the stock, - to adjust the stock when inventory discrepancies occur, - to have daily, interim and inventory balances of a particular stock. - to inform about a status change of the stock (goods are OK, inspection is not OK, goods

taken back by supplier)


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1.1. The business scenario for a third party warehouse

When a third party warehouse is used between the supplier and the customer there is a contract between the warehouse and the supplier, customer to guarantee - that the goods are delivered in time by the supplier to the warehouse based on the

delivery instructions, - once the goods are received the warehouse informs the customer about the received

goods, - that the goods are delivered by the warehouse to the customer on his request (just in

time). This scenario is used by the German automotive manufacturers. To achieve this scenario there is a need to have an information exchange between the three parties involved.

Ordering 1. Delivery instructions from customer to supplier (DELFOR) Delivery from supplier to the warehouse 2. Despatch advice (DESADV) After the reception of the goods at the warehouse Information about the goods received

3. Stock movement (incoming goods) or Received goods (INVRPT) (RECADV)

4. Stock movement (incoming goods) (INVRPT) Delivery from warehouse to customer

5. Delivery instructions from customer to supplier (DELJIT)

6. Despatch advice (DESADV)

7. Stock movement (outgoing goods)

(INVRPT)

Supplier

Warehouse

Customer


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1.2. The business scenario for a customer consignment warehouse

When a customer consignment warehouse is used between the supplier and the customer, the supplier has to guarantee that the goods are delivered in time to the consignment warehouse based on the delivery instructions of the customer. The customer has the obligation to inform the supplier about the goods received and the goods taken into production. The consignment warehouses are used by the French automotive manufacturers. To realise this scenario there is a need to have an information exchange between the two parties involved.

Ordering 1. Delivery instructions from customer to supplier (DELFOR) Delivery from supplier to the warehouse 2. Despatch advice (DESADV) After the reception of the goods at the warehouse Information about the goods received

3. Stock movement (incoming goods) (INVRPT) or Received goods (RECADV) Goods taken into production

4. Stock movement (outgoing goods) (INVRPT)

Customer Supplier

Warehouse


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1.3. The business scenario for an external warehouse (Incoming and outgoing process managed by the supplier)

When an external warehouse is used between the supplier and the customer there is a contract between the warehouse and the supplier to guarantee - that the goods are delivered in time by the supplier to the warehouse based on the order

or the delivery instructions, - once the goods are received, the warehouse stores the received goods and wait for

instructions from the supplier for the delivery to the customer, - that the goods are available for pick-up by a carrier as requested by the supplier, or

delivered by the warehouse to the customer.

To achieve this scenario there is a need to have an information exchange between the parties involved.

Ordering 1. Order from customer to supplier (ORDERS) or Delivery instructions based on a blanket order or contract (DELFOR) Delivery from supplier to the warehouse 2. Despatch advice (DESADV) After the reception of the goods at the warehouse Information about the goods received

3. Advice of received goods (RECADV) Request of delivery from customer

4. Delivery instructions from customer to supplier (Call of Order, DELFOR, DELJIT)

5. Forecast Despatch advice (DESADV)

(goods to be prepared for despatch to the customer, informing about the despatch date and the carrier)

Supplier

Warehouse

Customer


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Delivery from warehouse to customer


(limited to despatch advice number at despatch date)

7. Despatch advice (DESADV) 8. Advice of received goods (RECADV)

Warehouse audit

9. Stock balance (INVRPT) (used to give the actual situation of the goods in the warehouse) This message will be sent at a period or frequency agreed between the parties (e.g. per month, per week, on request)


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1.4. The business scenario for an external warehouse (Incoming process managed by the supplier, outgoing process managed by the customer)

When an external warehouse is used between the supplier and the customer there is a contract to guarantee - that the goods are delivered in time by the supplier to the warehouse based on the order

or the delivery instructions, - once the goods are received, the warehouse informs the customer about the received

goods, and waits for customer’s instructions for the delivery to the customer or the pick-up by the customer,

- that the goods are available for pick-up by a carrier as requested by the customer, or delivered by the warehouse to the customer.

To achieve this scenario there is a need to have an information exchange between the parties involved.

Ordering 1. Order from customer to supplier (ORDERS) or Delivery instructions based on a blanket order or contract (DELFOR) Delivery from supplier to the warehouse 2. Despatch advice (DESADV) After the reception of the goods at the warehouse Information about the goods received

3. Advice of received goods (RECADV)

4. Stock movement (incoming goods) (INVRPT)

Supplier

Warehouse

Customer


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Delivery from warehouse to customer

5. Delivery instructions from customer to supplier (DELJIT)


7. Advice of received goods (RECADV) 8. Stock movement (outgoing goods)

(INVRPT)

Warehouse audit

9. Stock balance (INVRPT) (used to give the actual situation of the goods in the warehouse) This message will be sent at a period or frequency agreed between the parties (e.g. per month, per week, on request)


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1.5. The use of the INVRPT message versus the RECADV, DESADV messages

As shown in the different business scenario’s it is possible to inform another party about the goods received at the warehouse or despatched from the warehouse by an INVRPT messages or by a RECADV or a DESADV message. To understand when an INVRPT message or a RECADV , DESADV message can be used, following clarification is provided by Eurofer.

1.5.1. To report on the incoming goods in the warehouse

RECADV message INVRPT message a. If a DESADV message is implemented - the message is used to report on discrepancies (missing goods, not announced goods, damaged goods).

- the message is used to report on the received goods and if necessary the status (e.g. damaged). - no discrepancies to goods announced in DESADV message.

- the message also allows the reporting of transport information.

- the message does not allow the reporting of transport information.

- there is a one to one relation with the DESADV message.

- the message can report on more than one DESADV message (received goods within a certain period).

- Normally exchanged between the receiver of the goods (consignee) and the sender of the goods (consignor).

- Can be sent by the receiver of the goods to one or more parties, even different from the consignor.

- Message issued normally after the reception of the goods.

- Message issued periodically (once per day)

b. If a DESADV message is not implemented

- the message can only report on the received goods, and can not report on discrepancies.

- the message is used to report on the received goods and if necessary the status (e.g. damaged).

- Message issued normally after the reception of the goods.

- Message issued periodically (once per day)


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1.5.2. To report on the outgoing goods of the warehouse

DESADV message INVRPT message - the message is used to report on the goods despatched and provides details about the consignment.

- the message is used to report on the despatched goods.

- the message reports on one consignment. - the message can report more than one consignment.

- Normally exchanged between the sender of the goods (consignor) and the receiver of the goods (consignee).

- Can be exchanged by the sender of the goods to one or more parties, even different from the consignee.

- Message issued normally after the despatch of the goods.

- Message is issued periodically (e.g. once per day)


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2. DATA MODEL 2.1 Data Model Format

The data model has been created to make it possible for potential users to understand the Eurofer subset of the Inventory report message. This data model gives the following information : - contents of the information (data elements) that can occur in the message, - relationships between the different data elements, - grouping of the data elements within the data entities, - and the relationship between data entities.

To simplify the understanding of the data model, the model is defined at a summary level, specifying when necessary a group of data elements instead of each data element. The data model consists of data entities, the relationships between those data entities and the attributes (data elements) in each data entity. An entity specifies an object against which information is held; it has a name, a description and attributes. An attribute describes a unique characteristic (information which can appear on the inventory report); it has a name, a description and a value. The relationships of the data entities within the data model are reflected in the structure of the diagram in chapter 2.2.


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2.2 Data Model Diagram

For steel products the inventory report can be given in two different ways. The first possibility is to report on the inventory report item level (order item level) and if necessary with the detail information at package level and product unit (e.g. coil). The other way is that the report is only at the product unit level, with the possibility to refer to the order or order item. Due to these two different approaches in use in the steel industry the data model has been presented in two different ways. Inventory report at article level

Inventory report

Consists of

Inventory report item

Order information

Has

CompanyStock movement

Can report Can report

Stock balance Refers to Refers to

Details on Details on

Contains

Package

Product unit

Reference toMessage / Document

1

0,1

0,N 0,N

1,N

N

1 1

1 1

1 1

1

0,N 0,N

0,N 0,N

1,N

0,N

0,N


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With this data model it is possible to report in the INVRPT message at the level of the product unit by using an article number, part number, order item number or an article description. For each article it is possible to report on quantity of the stock movement or the stock balance. If necessary detail information can be provided at the package level and by specifying the individual product units, within the packages or immediately at the product unit level. Inventory report at product unit level

With this data model it is only possible to report in the INVRPT message at the level of the product unit by using the serial number of the product unit.

Inventory report

Reports on

Order information Has

CompanyStock movement

Can report Can report

Stock balance Refers to Refers to

Reference toMessage / Document

1

0,1

0,N 0,N

1,N

N

1

1

1

1 0,N0,N

Product unit


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In these diagrams, the rectangles represent data entities and the ovals show us the relationship between two data entities. How often a relationship can exist between two data entities is given in both directions and is specified as 0, 1, N.

- 0 means that there is no relationship between the entities. - 1 means that there is one and only one relationship between the entities. - N means that there are many relationships between the entities. - 0,1 means that there can be no or one relationship between the entities. - 1,N means that there can be one or many relationships between the entities. - 0,N means that there can be no or many (one or more) relationships between the

entities.

Example relationship between Inventory report and Inventory report item 1. In the direction from Inventory report to Inventory report item. An Inventory report can consist of one or more Inventory report items. 2. In the direction from Inventory report item to Inventory report. An Inventory report item can only be in one Inventory report.


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2.3. Data Model Entities

Because the data entity Message / Document is not really basic information in this message and can be referenced at different levels, it has been put outside the data model and is treated as a related data entity. This has been done to simplify and not to overload the data model, so that the data model is easier to understand. The entities are regrouped in two groups. The first group includes all the basic data entities and the second the related data entities. The following entities are contained within the data model. The basic data entities The related data entities INVENTORY REPORT MESSAGE / DOCUMENT INVENTORY REPORT ITEM ORDER INFORMATION STOCK MOVEMENT STOCK BALANCE COMPANY PACKAGE PRODUCT UNIT

INVENTORY This entity contains the general information about an inventory REPORT report, such as the type of report, its number and date, the period/date covered in the inventory report. INVENTORY This entity contains the following information about an inventory REPORT ITEM item - article number, part number - dimension, description, additional identification, quality. ORDER An inventory item or product unit can be related to an order, order INFORMATION item or to an order item-delivery schedule detail. The entity contains the information about the goods ordered under the conditions agreed between the buyer and the seller. STOCK This entity identifies physical or logical movement of goods between MOVEMENT two parties at a certain date and time and for a given reason. STOCK This entity specifies the existing quantity of an article (or product BALANCE unit) of a specified nature of stock, at a certain date and time, obtained according to an identified balancing method. COMPANY This entity identifies the parties with associated information, such as name and address, contact details and communication types and numbers. This can be the buyer, seller, consignor, consignee, manufacturer, etc.


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PACKAGE This entity gives the packaging identification and hierarchy, type of package and the weight of the package containing one or more product units. PRODUCT This entity contains the information about a product, such as UNIT material number, serial number or unique identifier. MESSAGE & This entity contains all the references to another message or DOCUMENT document. For example export licence, import licence,

despatch advice.


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2.4. Data Model Relationships The data model relationships are only presented for the data model diagram ‘Inventory report at article level and not for the Inventory report at the product unit level.

INVENTORY REPORT - INVENTORY REPORT ITEM (relation : consists of - 1/1,N)

- Direction from Inventory report to Inventory report item.

An Inventory report consists of one or more Inventory report items. - Direction from Inventory report item to Inventory report.

An Inventory report item belongs to one Inventory report.

INVENTORY REPORT ITEM - ORDER INFORMATION (relation : has - N/0,1)

- Direction from Inventory report item to Order information. An Inventory report item can have no or one Order information.

- Direction from Order information to Inventory report item. An Order information belongs to one or more Inventory report items.

INVENTORY REPORT ITEM - STOCK MOVEMENT (relation : can report - 1/0,N)

- Direction from Inventory report item to Stock movement. An Inventory report item can have no, one or more Stock movement.

- Direction from Stock movement to Inventory report item. A Stock movement belongs to one Inventory report item.

INVENTORY REPORT ITEM - STOCK BALANCE (relation : can report - 1/0,N)

- Direction from Inventory report item to Stock balance. An Inventory report item can have no, one or more Stock balance.

- Direction from Stock balance to Inventory report item. A Stock balance belongs to one Inventory report item.

STOCK MOVEMENT - COMPANY (relation : refers to - 1/0,N)

- Direction from Stock movement to Company. A Stock movement can refer to no, one or more Company.

- Direction from Company to Stock movement. A Company belongs to one Stock movement.


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STOCK BALANCE - COMPANY (relation : refers to - 1/0,N)

- Direction from Stock balance to Company.

A Stock balance can refer to no, one or more Company. - Direction from Company to Stock balance.

A Company belongs to one Stock balance.

STOCK MOVEMENT - PACKAGE (relation : details on - 1/0,N)

- Direction from Stock movement to Package. A Stock movement can give details on no, one or more Package.

- Direction from Package to Stock movement. A Package belongs to one Stock movement.

STOCK BALANCE - PACKAGE (relation : details on - 1/0,N)

- Direction from Stock balance to Package. A Stock balance can give details on no, one or more Package.

- Direction from Package to Stock balance. A Package belongs to one Stock balance.

PACKAGE - PRODUCT UNIT (relation : contains - 1/1,N)

- Direction from Package to Product unit. A Package may contain one or more Product unit.

- Direction from Product unit to Package. A Product unit may be located in only one Package.

STOCK MOVEMENT - PRODUCT UNIT (relation : details on - 1/0,N)

- Direction from Stock movement to Product unit. A Stock movement can give details on no, one or more Product unit.

- Direction from Product unit to Stock movement. A Product unit belongs to one Stock movement.

STOCK BALANCE - PRODUCT UNIT (relation : details on - 1/0,N)

- Direction from Stock balance to Product unit. A Stock balance can give details on no, one or more Product unit.

- Direction from Product unit to Stock balance. A Product unit belongs to one Stock balance.


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2.5. Data Model Attributes

For each entity specified under point 2.3. Data model entities, a list of attributes and a description is given.

ENTITY : INVENTORY REPORT

document/message type Document/message type expressed in code (e.g. inventory movement, inventory balance, inventory movement and balance).

document/message number

Reference number assigned to the document/message by the issuer (e.g. inventory report number).

document/message date/time

Date and if necessary the time when the document/message was issued.

inventory period Start date/time and end date/time of the period taken in account for the creation of the inventory report.

sender of the message (warehouse manager)

Code and if necessary the name and address, location of the warehouse, contact persons and communication channels of the sender of the message, normally the warehouse manager.

receiver of the message (stock controller)

Code and if necessary the name and address, contact persons and communication channels of the receiver of the message, normally the stock controller (can also be the consignor or the final consignee).

document/message remark

Clarification about the usage or meaning of the inventory report.

ENTITY : INVENTORY REPORT ITEM

inventory item number Unique number given to an inventory report item for identification.

seller’s article number

Seller’s reference number identifying an article, product or service.

buyer’s article number Buyer’s reference identifying an article, product or service.


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part number

Buyer’s identification number attributed to the article.

dimensions of the inventory report item Length, width, thickness, inside diameter, outside diameter and section sizes.

product type

Description of the invoiced product shape as specified in the code list of Eurofer or other code lists.

steel grade

Steel grade or quality of the ordered product.

steel grade supplement Steel grade standard or quality norm group, for example AFNOR 4, ASTM,BS4360, DIN17400.

ENTITY : ORDER INFORMATION

supplier’s order number Unique number attributed by the seller to identify an order

supplier’s order item number

Unique number given by the seller to an order item for identification.

customer’s order number Unique number attributed by the buyer to identify an order

customer’s order item number

Unique number given by the buyer to an order item for identification.

ENTITY : STOCK MOVEMENT

stock movement direction, coded Direction of the stock movement : in or out.

stock movement reason, coded

Reason for the stock movement e.g. receipt, despatch, variance, inspection.

nature of stock, coded Description of the nature of stock by which the stock movement is affected, e.g. bonded stock, reserved stock.

stock movement date/time

Date and time when the stock movement took place.


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stock movement document number

Unique document number of the stock movement.

stock movement quantity Quantity of stock movement (e.g. weight, number of pieces, …).

ENTITY : STOCK BALANCE

stock balance type Type of the stock balance, e.g. measured inventory, calculated inventory, etc …

stock balance indicator

Indicator which reflects whether the stock balance is either an opening or a closing balance.

stock balance date/time

Date and time when the stock balance is calculated, or measured.

nature of stock, coded Description of the nature of stock by which the stock balance is affected, e.g. bonded stock, reserved stock.

stock balance quantity

Quantity of stock balance (e.g. weight, number of pieces).

ENTITY : COMPANY

company code, name and address Code and if necessary the name and address, contact persons and communication channels of the partners involved. Examples are : buyer, seller, consignor, consignee.

ENTITY : PACKAGE

serial number of the package Serial number or unique number (ISO 9002) identifying a package containing one or more product units.

gross weight of the package

Gross weight of the package.

type of package Type of package (e.g. Bundles, coils)


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dimensions of the package

Length, width, thickness, inside diameter and outside diameter of the package.

package hierarchy level The hierarchical packing relationship between packages.

ENTITY : PRODUCT UNIT

identity number of the product unit Unique number given by the producer to identify a product unit.

article number

Number assigned by the producer to a product.

batch number of the product unit Unique number identifying the batch from which the product unit was produced.

production date of the product unit

Date when the product unit was produced.

net weight of the product unit Net weight of the product unit.

gross weight of the product unit

Gross weight of the product unit.

dimensions of the product unit Length, width, thickness, number of sheets, inside diameter and outside diameter of the product unit.

manufacturer

Code and if necessary the name and address of the manufacturer of the product unit.

country of origin Country in which goods have been produced according to criteria laid down for the purposes of application of the Customs tariff, of quantitative restrictions, or of any other measure related to trade.

product type

Description of the ordered product shape as specified in the code list of Eurofer or other code lists.

steel grade

Steel grade or quality of the ordered product.


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steel grade supplement

Steel grade standard or quality norm group. for example AFNOR 4, ASTM, BS4360, DIN17400.

location in the warehouse

identification of the location of the product unit in the warehouse.

price/value Price or value of the product unit allowing to calculate the value of the goods in the warehouse.

Price currency

The monetary unit of the price or value of the goods in the warehouse.

THE RELATED DATA ENTITY

ENTITY : MESSAGE / DOCUMENT

message / document type Code identifying a referenced message or document (e.g. original invoice, despatch advice, order, contract document).

message / document number

Identification number of a referenced message or document.

message /document date The date/time of the referenced message or document.


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3. SCOPE 3.1. Functional Definition

This message is used in the steel industry to provide information related to held inventories of goods in warehouses. The inventory message is intended to be used in either direction between the warehouse manager and the stock controller (consignor or final consignee).

3.2. Field of Application

This message provides the definition of the Eurofer inventory report message to be used in Electronic Data Interchange between trading partners.

3.3. Principles

The exchanged information will relate to inventories of raw materials, semi-finished materials, manufactured articles, or other stockable items, and can be exchanged between manufacturer and warehouse manager, or manufacturer and consignment holder, etc … The message includes functionality to differentiate classes of inventory. The specified quantities relating to a product can indicate opening stock, closing stock, and goods movement (receipts or withdrawals) of held inventory, for a given time frame. The specified quantities can relate directly to a product or package, and may be sub-detailed within different groups or classes, e.g. batch, age, location, etc … For every specified quantity it is possible to indicate the relative package identifications of the physical units involved and the product units.

3.4. Message Usage

This message is intended to advise the stock controller about the stock movements and stock balances within the warehouse so that the stock controller is able to have control over the stock. For instance, it allows the recipient through its own information system : - to follow all arrivals and all departures from the stock (warehouse), - to adjust the stock when inventory discrepancies occur, - to have daily, interim and inventory balance of a particular stock.

The stock controller may either be the consignor (seller), the final consignee (buyer) or a third party.


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4. MESSAGE DEFINITION

4.1 Message Structure

The Inventory report message of UN/EDIFACT is structured in two sections, a Heading Section and a Detail Section.

4.1.1. Message structure - Heading section

The heading section is used to give the general information relating to the whole message. Examples of this kind of information are the references to the initial contract, despatch advice number, or information about the sender and the receiver of the message. The heading section can also be used to give information which is common for each line in the detail section. Examples of this kind of information are the parties involved such as buyer, consignee.

4.1.2. Message structure - Detail section

The detail section is controlled by two segment groups. The segment group 6 (with trigger segment CPS) provides details of all package levels of the inventory report. This segment group provides the capability to give the hierarchical relationship. The group defines a top-down packing structure. The other segment group (group 9 with trigger segment LIN) provides details on each inventory item regarding the stock movements and stock balances. In the segment LIN the item is identified by its number, and supplementary product identifications can be given in the segment PIA. For each item it is possible to give the physical measurements, product description, quantities and the identity number of the product units by using the segments MEA, IMD, QTY and GIN below the segment LIN. The depending segment group 11 (with trigger segment INV) provides information about all inventory management and optionally package details and references.


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4.2. Mapping of the Data Model to the Message

To understand the mapping process, completed by the EDIFER working group, it is necessary to have knowledge about the structure of the official UNSM INVRPT message and the functionality of the segment groups and segments as defined by the EDIFACT message development group EEG1 - Trade. To have the complete information about the official version we recommend the use of the official document published by UNITED NATIONS - EDIFACT directory D97.A. In the following table a short overview is given about the meaning and the functionality of the segment groups and segments in the message. The information given covers : - the segment group - the segment - the description of the meaning and the functionality - the comments of the EDIFER working group.

SEGMENT GROUP

SEGMENT FUNCTION COMMENTS

HEADING SECTION BGM To identify the Inventory report message by its

type and number. Mandatory.

FTX Free text information. Not recommended by Eurofer. DTM To specify general date/time/period related to

the whole message. Must be used at least once to identify the date of the inventory report.

GROUP 1 To specify referencing documents and their date,

related to the whole message.

RFF For referencing documents related to the whole INVRPT message.

DTM To specify the date/time of the reference.

GROUP 2 To identify the parties (companies) relevant to the whole message.

Must be used to specify at least the sender and the receiver of the message.

NAD Function, name and address of the party. LOC To indicate locations related to the party.

GROUP 3 To specify referencing documents and their date related to the party.

Not used

RFF To identify the reference related to the party. DTM To specify the date/time of the reference.

GROUP 4 To give contact details of the party. CTA To identify to whom communication should be

directed.

COM To identify communication type and numbers. GROUP 5 To indicate currencies used for financial

evaluation. .

CUX To specify currencies, and if required the rate of exchanged.

DTM Date/time/period as applied to the currencies.


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SEGMENT GROUP


DETAIL SECTION

GROUP 6 (CPS, SG.7) To provide details of all package levels of the

inventory report. Not used.

GROUP 9 To provide detailed information, on each line of

the inventory report.

LIN To identify the line item by the line number and configuration level, and additionally, identifying the product.

PIA To provide additional identification to the product specified in the LIN segment.

IMD To describe the product. NAD To specify the manufacturer of the line item. MEA To specify physical measurements including

weights of the inventory item to be specified where this is required for full identification of the product.

ALI To indicate that the line item is subject to special conditions owing to origin, customs reference, embargo regulations or commercial factors.

LOC To indicate details regarding specific place or location of the specified line item.

Not used.

DTM To specify date/time/period details relating to the line item only.

FTX Free text information. Not used.

GROUP 10 To give references and where necessary, their dates, relating to the line item.

RFF To identify the referenced document. DTM To specify the date/time of the referenced

document.

GROUP 11 To provide a quantity with all inventory

management related information.

INV To provide all the parameters required for an inventory activity report.

QTY To provide quantity information suitably qualified, for the product referred to by the LIN segment.

GIN To provide specific serial, batch or packaging numbers to which the specific quantities relate.

LOC To indicate details regarding specific place or location of the quantity referred to in the QTY segment.

DTM Date/time/period as applied to the quantity. STS To give transport status report. Not used.

GROUP 12 To identify the owner of the inventory. NAD To identify the owner of the stock. LOC To identify a country/place/location related to

the owner of the stock. Not used.


29

SEGMENT GROUP


GROUP 13 To provide price/cost/value information.

PRI To provide the price/cost/values. CUX To specify currencies, (e.g. evaluation currency). DTM Date/time/period as applied to the currencies. Not used.

GROUP 14 To give references only related to the specified quantity.

Only to be used for Stock movements.

RFF To identify the referenced document pertinent to the quantity.

DTM To specify the date, time of the referenced document.

GROUP 15 To provide details of all package levels item or

quantity. This segment group provides the capability to give the hierarchical relationship.

Only to be used for Stock movements.

CPS To identify the sequence in which packing has been done.

GROUP 16 To specify the number and type of packages, identification of the packages and date/time information.

PAC To specify the number and type of packages. MEA To specify physical measurement of the

packages described in the PAC segment.

QTY To specify the quantity per package described in the PAC segment.

GROUP 17 To specify markings, labels and packing. PCI To specify markings and, or labels used on

individual physical units (packages) described in the PAC segment.

RFF To reference to the package identification. directed.

DTM Date/time/period relevant to the package. GIN To provide serial, batch, label or packaging

number.


30

The mapping is done starting from the entities, relationships and attributes of the data model to the EDIFACT message. This mapping is presented as a table containing the entities of the following information ; - the attributes - the segment group number - the segment by its tag - the Edifact data element - remarks about the usage.

ATTRIBUTE SEGMENT

GROUP SEGMENT TDID - Data

element REMARKS

Entity : INVENTORY REPORT Document/message type BGM 1001 Document/message number BGM 1004 Document/message date/time DTM 2380 DTM segment in the header,

following BGM. Inventory period DTM 2380 DTM segment in the header,

following BGM. Sender of the message Group 2 NAD 3039

or C058, C080,

Code form, structured or clear form can be used. C059, 3164, 3229, 3521, 3207

Receiver of the message Group 2 NAD 3039 or

C058, C080,


Document/message remark FTX 4441 or

4440

FTX segment in the header. Coded form or clear form can be used.

Entity : INVENTORY REPORT ITEM

Inventory item number Group 9 LIN 1082 Line number Seller’s article number Group 9 LIN or

PIA 7140 Use the relevant code for

element 7143. Buyer’s article number Group 9 LIN or

PIA 7140 Use the relevant code for

element 7143. Part number Group 9 LIN or

PIA 7140 Use the relevant code for the

element 7143. Dimensions of the inventory report item

Group 9 MEA 6314 Use the relevant code for element 6313.

Product type Group 9 IMD 7009 or

7008

Use of code list Eurofer P01. Use code 8 in element 7081.

Steel grade Group 9 IMD 7009 or

7008

Use of code list Eurofer. Use code 13 in element 7081.

Steel grade supplement Group 9 IMD 7009 or

7008



31

ATTRIBUTE SEGMENT


element REMARKS

Entity : ORDER INFORMATION Supplier’s order number Group 1

or Group 10

RFF

1154

Use the relevant code for 1153.

Supplier’s order item number Group 1 or

Group 10

RFF

1154 Use the relevant code for 1153.

Customer’s order number Group 1 or

Group 9 or

Group 10

RFF

LIN

RFF

1154

7140

1154

Use the relevant code for 1153. Use the relevant code for 7143. Use the relevant code for 1154.

Customer’s order item number Group 1 or

Group 9 or

Group 10

RFF

LIN or

RFF

1154

7140

1154

Use the relevant code for 1153. Use the relevant code for 7143. Use the relevant code for 1154.

Entity : STOCK MOVEMENT Stock movement direction, coded Group 11 INV 4501 Use the relevant code. Stock movement reason, coded Group 11 INV 4499 Nature of stock, coded Group 11 INV 7491 Use the relevant code. Stock movement date/time Group 11 DTM 2380 Use code 257 in element 2005. Stock movement document number Group 14 RFF 1153 Use the code AFV in element

1154. Stock movement quantity Group 11 QTY 6060 Use code 156 in element 6063. Entity : STOCK BALANCE Stock balance type Group 11 INV 4503 Use the relevant code. Stock balance indicator Group 11 QTY 6063 Use the relevant code for

opening and closing stock. Stock balance date/time Group 11 DTM 2380 Use code 257 in element 2005. Nature of stock, coded Group 11 INV 7491 Use the relevant code. Stock balance quantity Group 11 QTY 6060 Use the relevant code in

element 6063. Entity : COMPANY Company code, name and address Group 2

or Group 12

NAD 3039 or

C058, C080,


Contact information Group 4 CTA 3412 or

3413

Communication contact Group 4 COM 3148 or

3155

Identification of the location of the warehouse

Group 2 or

Group 12

LOC 3225


32

ATTRIBUTE SEGMENT


element REMARKS

Entity : PACKAGE Serial number of the package Group 9

or Group 11

or Group 17

LIN or PIA

GIN

7140

7402

Use the relevant code for element 7143. Use the relevant code for element 7405.

Gross weight of the package Group 9 or

Group 16

MEA

MEA

6314

6314

Use the relevant code for element 6313.

Type of package Group 16 PAC 7065 Dimensions of the package Group 9

or Group 16

MEA 6314 Use the relevant code for element 6314.

Package hierarchy level Group 15 CPS 7075 Entity : PRODUCT UNIT Identity number of the product unit Group 9

or Group 11

or group 17

LIN or PIA

GIN

7140

7402

Use the relevant code for element 7143. Use the relevant code for element 7405.

Article number Group 9 LIN or PIA

7140 Use the relevant code for element 7143.

Batch number of the product unit Group 9 PIA 7140 Use the relevant code for element 7143.

Production date of the product unit Group 9 or

Group 11 or

Group 17

DTM 2380 Use the relevant code for element 2005.

Net weight of the product unit Group 9 or

Group 11

MEA

QTY

6314

6060

Use the relevant code for 6313. Use the relevant code for 6063.

Gross weight of the product unit Group 9 or

Group 11

MEA

QTY

6314

6060

Use the relevant code for 6313. Use the relevant code for 6063.

Dimensions of the product unit Group 9 MEA 6314 Use the relevant code for 6313. Manufacturer Group 9 NAD 3039

or C058, C080,

Code form, structured or clear form can be used. C059,3164, 3229,3521, 3207

Country of origin Group 9 ALI 3239 Product Type Group 9 IMD 7009

or 7008

Use of code list Eurofer P01. Use code 8 in element 7081.

Steel grade Group 9 IMD 7009 or

7008



33

ATTRIBUTE SEGMENT


element REMARKS

Entity : PRODUCT UNIT Steel grade supplement Group 9 IMD 7009

or 7008


Location in the warehouse Group 11 LOC 3225 Price/value Group 13 PRI 5118 Use the relevant codes for the

other attributes. Price currency Group 13

or Group 5

CUX C504

Entity : MESSAGE / DOCUMENT Message / document type Group 1

or Group 10

RFF

RFF

1153

1153

Message / document number Group 1 or

Group 10

RFF

RFF

1154 and

1156

Message / document date Group 1 or

Group 10

DTM 2380 Use the code 171 in element 2005


34

4.3 Branching Diagram of the Segments used by Eurofer

INVRPT Inventory report message version D97A Message to enable the transmission of the information relating to held inventories. The codes used for the usage indicator (USG. IND.) for the segments. R for REQUIRED - Should always be used in the message O for OPTIONAL - May be used by trading partners if required. X for EXCLUDED - Not used in the message.

Heading Section USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

R 46 UNH Message header M 1 R 47 BGM Beginning of message M 1 O 48 FTX Free text C 99 R 49 DTM Date/time/period M 10

O SEGMENT GROUP 1 C 10 R 50 RFF Reference M 1 O 51 DTM Date/time/period C 1

R SEGMENT GROUP 2 C 20 R 52 NAD Name and address M 1 O 54 LOC Place/location identification C 5

X SEGMENT GROUP 3 C 99 X RFF Reference M 1 X DTM Date/time/period C 1

O SEGMENT GROUP 4 C 10 R 55 CTA Contact information M 1 O 56 CO

M Communication contact C 5

O SEGMENT GROUP 5 C 5 R 57 CUX Currencies M 1 X DTM Date/time/period C 1


35

Detail Section USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

X SEGMENT GROUP 6 C 9999 X CPS Consignment packing sequence M 1

X SEGMENT GROUP 7 C 999 X PAC Package M 1 X PCI Package identification C 1000

X SEGMENT GROUP 8 C 9999 X QTY Quantity M 1 X GIN Goods identity number C 9999 X DTM Date/time/period C 5

R SEGMENT GROUP 9 C 9999R 58 LIN Line item M 1 O 59 PIA Additional product id C 10 O 61 IMD Item description C 10 O 62 NAD Name and address C 1 O 64 MEA Measurements C 10 O 65 ALI Additional information C 10 X LOC Place/location identification C 5 O 66 DTM Date/time/period C 5 X FTX Free text C 99


O SEGMENT GROUP 11 C 9999 R 69 INV Inventory management related details M 1 R 70 QTY Quantity M 1 O 71 GIN Goods identity number C 9999 O 72 LOC Place/location identification C 5 O 73 DTM Date/time/period C 5 X STS Status C 9

O SEGMENT GROUP 12 C 5 R 74 NAD Name and address M 1 O 76 LOC Place/location identification C 1

O SEGMENT GROUP 13 C 5 R 77 PRI Price details M 1 O 78 CUX Currencies C 1 X DTM Date/time/period C 1


O SEGMENT GROUP 15 C 9999 R 81 CPS Consignment packing sequence M 1

O SEGMENT GROUP 16 C 9999 R 82 PAC Package M 1 O 83 MEA Measurements C 10 O 84 QTY Quantity C 10


36

USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

O SEGMENT GROUP 17 C 9999 R 85 PCI Package identification M 1 O 86 RFF Reference C 1 O 87 DTM Date/time/period C 5 O 88 GIN Goods identity number C 9999

R 89 UNT Message trailer M 1


37

EUROFER INVRPT INVENTORY REPORT MESSAGE VERSION - MARCH 1998 UN/EDIFACT DIRECTORY : D97.A

Branching Page 1

Level

00

01

02

03

UNH

M 1

BG

M 1

FTX

C 99

DTM

M 10

G01

C 10

RFF

M 1

DTM

C 1

G02

C 20

NAD

M 1

LOC

C 5

G04

C 10

CT

M 1

COM

C 5

G05

C 5

CUX

M 1

G09

C

LIN

M 1

PIA

C 10

IM NAD MEA ALI

C 10 C 10 C 1 C 10

UNT

M 1

See page 2

EUROFER INVRPT INVENTORY REPORT MESSAGE VERSION - MARCH 1998 UN/EDIFACT DIRECTORY : D97.A

Branching Page 2

Level

See page 1 01

02

03

DTM

C 5

G10

C 10

RFF

M

DTM

C 1

G11

C

INV

QTY LOC DTM

M 1

M 1 C 9999 C C 5

G12 G13

C

M 1

LOC

C

C 5

PRI

M

CUX

C 1

G14

C 10

RFF

M

DTM

C 1

G15

C

CPS

M 1

G16

C

PAC

M 1

QTY

G17

PCI

M 1

C

C 10 C 10

DTM RFF

C C 5 C 9999

04

05

06


38

4.4 General Description of the Message - subset of Eurofer 4.4.1 Message definition and segment clarification

This section is provided to give clarification and further explanation to the usage of the segments within the message defined by Eurofer. The message consists of two sections, a heading section and a detail section. The heading section is representing the corresponding references and the parties involved. Some detail information which applies or relates to all the line items of the detail section can also be given in the heading section. This section should be read in conjunction with the segment usage and the branching diagram (chapter 3.3.) which indicates the required (R) and optional (O) segments and segment groups. The following guidelines and principles apply to the whole message of Eurofer and are intended to facilitate the understanding and the implementation of the message. All the specified data/times (segment DTM) should be in the format 'CCYYMMDD'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, month, etc) Where a choice of code or text is given, only the code element should be used if possible. Optional (conditional) data that are not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of the group.


39

4.4.2 Message description - Heading section

Information to be or which can be provided in the heading section of the message.

Segment UNH, Message Header A service segment starting and uniquely identifying a message. The message type code for the Inventory report message is INVRPT. Note: Inventory report messages conforming to this document must contain the following data in segment UNH, composite data element S009 with data elements ;

- 0065 INVRPT - 0052 D - 0054 97A - 0051 UN

Segment BGM, Beginning of message

A segment for unique identification of the Inventory Report document, its name, type and number. The type of message can report on stock movements only or on stock balances only or both together.

Segment FTX, Free text

A segment enabling the specification of coded information or free text information relevant to the whole message. In computer to computer exchange such text will normally require the receiver to process this segment manually. Eurofer recommends not to use this segment.

Segment DTM, Date/time/period

Date/time/period related to the whole message. The segment must be specified at least once to identify the date at which the inventory report was issued.

Segment group 1: RFF-DTM A group of segments giving references and where necessary, their dates relating to the whole message, e.g., a contract, despatch advice number, etc.

Segment RFF, Reference

A segment for referencing documents relating to the whole inventory report message, e.g., a contract, despatch advice number, etc.


Date/time/period as applied to the referred document.


40

Segment group 2: NAD-LOC-SG3-SG4

A group of segments identifying names, addresses and locations relevant to the whole message. Eurofer has decided not to use the segment group 3 for giving references related to the party specified in the NAD segment.

Segment NAD, Name and address

A segment for identifying names and addresses and their functions relevant for the whole Inventory Report. It is recommended that where possible only the coded form of the party ID should be specified.

Segment LOC, Place/location identification

A segment giving more specific location information in addition to the address specified in the NAD segment.

Segment group 4: CTA-COM

A group of segments to identify person, function, department, and where appropriate numbers to which the communications should be directed.

Segment CTA, Contact information

A segment to identify person, function, department, to whom communications should be directed.

Segment COM, Communication contact

Identifying communication types and numbers for the entities specified in CTA, e.g., FAX, TELEX, telephone, etc.

Segment group 5: CUX-DTM

A group of segments to indicate currencies used for financial evaluation. Eurofer has decided to use only the segment CUX of this group.

Segment CUX, Currencies

A segment specifying currencies, and, if required, rates of exchange for the whole message, e.g., evaluation currency.


41

4.4.3 Message description - Detail section

Information to be provided in the detail section of the message. Eurofer has decided not to use the segment group 6 (CPS - SG7), but to use only the segment group 9, because the group 6 is repeated in the segment group 9.

Segment group 9: LIN-PIA-IMD-NAD-MEA-ALI-LOC-DTM-FTX-SG10-SG11

A group of segments providing detailed information on each line of the inventory report. Eurofer has decided to use only the segments LIN, PIA, NAD, MEA, ALI, DTM and the segments groups SG10, SG11.

Segment LIN, Line item

A segment identifying a specific line item in the inventory report. All other segments in the detail section refer to the line item.

Segment PIA, Additional product id.

A segment to allow the transmission of additional product identification.

Segment IMD, Item description A segment for describing the item.


A segment enabling the specification of the manufacturer of a line item.

Segment MEA, Measurements A segment specifying physical measurements of the inventory item, either in original or packaged form.

Segment ALI, Additional information

A segment indicating that the line item is subject to special conditions due to origin custom preference or commercial factors.


Date/time/period as applied to the line item.

Segment group 10: RFF-DTM A group of segments giving references only relating to the specified line item.


A segment for referencing documents and other numbers pertinent to the line item.

Segment DTM, Date/time/period Date/time/period as applied to the referred document.


42

Segment group 11: INV-QTY-GIN-LOC-DTM-STS-SG12-SG13-SG14-SG15

A group of segments providing quantity details with all related inventory management information and optionally package details, line item currencies and references. Eurofer has decided not to use the segment STS of the segment group.

Segment INV, Inventory management related details

A segment to provide all the parameters required for an inventory activity report, e.g. the reason for an inventory movement, the direction of an inventory movement, etc.

Segment QTY, Quantity

A segment to provide quantity information suitably qualified, for the product referred to by the LIN segment, e.g. opening balance quantity, closing balance quantity, inventory movement quantity, etc.

Segment GIN, Goods identity number

A segment to provide specific serial, batch or packaging numbers to which the specific quantity relates. These may be single numbers or ranges of numbers.

Segment LOC, Place/location identification

A segment indicating details regarding specific place or location of the quantity referred to in QTY.


Date/time/period as applied to the quantity.

Segment group 12: NAD-LOC A segment group to identify the parties related to the material of the inventory.


A segment to identify the owner of the stock.

Segment LOC, Place/location identification To identify a country/place/location and its sub-locations.

Segment group 13: PRI-CUX-DTM

A group of segments to provide price/cost/value information. Eurofer has decided only to use the segments PRI and CUX.

Segment PRI, Price details

A segment to provide the price for stock accounting.

Segment CUX, Currencies A segment specifying currencies, and if required, rates of exchange, e.g., evaluation currency.


43

Segment group 14: RFF-DTM

A group of segments giving references only relating to the specified quantity.

Segment RFF, Reference A segment for referencing documents and other number pertinent to the quantity.


Date/time/period as applied to the referred document.

Segment group 15: CPS-SG16 A group of segments providing details of all package levels item or quantity. This segment group provides the capability to give the hierarchical relationship. The group defines a logical top-down packaging structure.

Segment CPS, Consignment packing sequence

A segment identifying the hierarchy in which packing has been done, e.g., handling unit (pallet), package (box).

Segment group 16: PAC-MEA-QTY-SG17

A group of segments specifying the number and type of packages, identification of the packages and date/time information.

Segment PAC, Package

A segment specifying the number and type of packages (physical units and the physical type of packaging).

Segment MEA, Measurements

A segment specifying physical measurement of packages / physical units described in the PAC segment.

Segment QTY, Quantity

A segment to specify the quantity per package described in the PAC segment.

Segment group 17: PCI-RFF-DTM-GIN A segment group specifying markings, labels and packing.

Segment PCI, Package identification

A segment specifying markings and / or label used on individual physical units (packages) described in the PAC segment.


A segment for referencing the package identification e.g. master label number.

Segment DTM, Date/time/period Date/time/period relevant to the package, e.g., production date, expiration date, etc.


44

Segment GIN, Goods identity number

A segment to provide serial, batch, label or packaging number. These may be simple numbers or ranges of numbers.

Segment UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


45

4.5 Detailed Description of the Message - subset of Eurofer 4.5.1 Detailed segment clarification

This section is provided to give detailed clarification and a further explanation to the usage of the data elements in the segments of the Inventory report message defined in the subset of Eurofer. The message consists of two sections, a heading section and a detail section. The section 4.5.2. describes each segment used in the heading section of the Eurofer Inventory report message. The section 4.5.3. describes each segment used in the detail section of the Eurofer Inventory report message. The original EDIFACT segment layout is listed. The appropriate comments relevant to the Eurofer subset are indicated. The segments are presented in the sequence in which they appear in the message. The segment and the segment group tag is followed by Mandatory or Conditional indicator, the maximum number of occurrences and the segment description. Reading from left to right, in column one the usage indicator is for the use of the EDIFACT data elements in the Eurofer subset. In the other columns the information is given about the data element tag, data element name, followed by the EDIFACT status and the format. The codes used for the usage indicator (USG. IND.) for the data elements are, R for REQUIRED - Should always be used in the message O for OPTIONAL - May be used by trading partners if required. X for EXCLUDED - Not used in the message.


46

4.5.2 Detailed segment description - Heading section GROUP : SEGMENT : UNH MESSAGE HEADER SEGMENT STATUS : Mandatory 1 FUNCTION : To head, identify and specify a message NOTES : This segment would normally be added as part of the translation process. It has been

included for completeness.

Data Element Summary USG. IND. TAG NAME STATUS FORMAT

R 0062 MESSAGE REFERENCE NUMBER M an..14 Unique message number assigned by the sender

R S009 MESSAGE IDENTIFIER M R 0065 Message type identifier M an..6 INVRPT Inventory report message

R 0052 Message type version number M an..3 D

R 0054 Message type release number M an..3 97A

R 0051 Controlling agency M an..2 UN United nations

X 0057 Association assigned code C an..6

X 0068 COMMON ACCESS REFERENCE C an..35

X S010 STATUS OF THE TRANSFER C X 0070 Sequence message transfer number M n..2 X 0073 First/last sequence message transfer C a1


47

GROUP : SEGMENT : BGM BEGINNING OF MESSAGE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To indicate the type and function of a message and to transmit the identifying

number. NOTES :


R C002 DOCUMENT/MESSAGE NAME C R 1001 Document/message name, coded C an..3 35 Inventory report

78 Inventory movement advice 79 Inventory status advice

X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3 X 1000 Document/message name C an..35

R C106 DOCUMENT/MESSAGE IDENTIFICATION C R 1004 Document/message number C an..35 Contains the inventory report number

X 1056 Version C an..9 X 1060 Revision number C an..6

R 1225 MESSAGE FUNCTION, CODED C an..3 7 Duplicate (re-transmission)

9 Original

O 4343 RESPONSE TYPE, CODED C an..3 AB Message acknowledgement

NA No acknowledgement needed


48

GROUP : SEGMENT : FTX FREE TEXT SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To provide free from or coded text information. NOTES :

Data Element Summary

USG. IND. TAG NAME STATUS FORMAT

R 4451 TEXT SUBJECT QUALIFIER M an..3 AAI General information

See code list EDIFACT for other codes

X 4453 TEXT FUNCTION, CODED C an..3

O C107 TEXT REFERENCE C R 4441 Free text identification M an..17 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3

O C108 TEXT LITERAL C R 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70

O 3453 LANGUAGE, CODED C an..3


49

GROUP : SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To specify date, and/or time, period. NOTES : All specified dates/times should be in the format 'CCYYMMDD'/'hhmm' unless all

parties involved in the transaction agree that there is a functional requirement for an alternative format.


R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 90 Report start date

91 Report end date 137 Document/Message date/time 182 Issue date 187 Authentication date/time of the document 366 Inventory report date See code list EDIFACT for other values

R 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 102 CCYYMMDD

203 CCYYMMDDhhmm See code list EDIFACT for other values


50

GROUP : Group 01 : RFF - DTM

Conditional group repeat : 10 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the whole message or to

all the inventory report items specified in the detail section.


R C506 REFERENCE M R 1153 Reference qualifier M an..3 AAK Despatch advice number

CO Buyer's order number CR Customer reference number CT Contract number ON Order number POR Purchase order response number See code list EDIFACT for other codes

R 1154 Reference number C an..35 O 1156 Line number C an..6 X 4000 Reference version number C an..35


51


Conditional group repeat : 10 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify date, and/or time, period of the referenced document. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved

in the transaction agree that there is a functional requirement for an alternative format.


R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 171 Reference date/time

See code list EDIFACT for other values




52

GROUP : Group 02 : NAD - LOC - SG3 - SG4

Conditional group repeat : 20 SEGMENT : NAD NAME AND ADDRESS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the name/address and their related function, either by C082 only and/or

unstructured by C058 or structured by C080 thru 3207. NOTES : This segment is used for identifying the parties relevant for the whole message.

Party details can be given in coded form or clear text. We recommend the use of coded form,using C082. The basis of this codification could be one of the national or international code lists. Examples of such code lists are VAT-registration number, Chamber of commerce, Wirtschaftsvereinigung, Odette, EAN, etc.


R 3035 PARTY QUALIFIER M an..3 AG Agent/representative

BY Buyer CN Consignee CZ Consignor GM Inventory controller MF Manufacturer MS Message sender MR Message receiver SE Seller WH Warehouse keeper See code list EDIFACT for other codes

O C082 PARTY IDENTIFICATION DETAILS C R 3039 Party id identification M an..35 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 58 EUROFER

91 Assigned by seller or seller's agent 92 Assigned by byer or buyer's agent See code list EDIFACT for other codes

O C058 NAME AND ADDRESS C R 3124 Name and address line M an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35

O C080 PARTY NAME C R 3036 Party name M an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3045 Party name format, coded C an..3


53



O C059 STREET C R 3042 Street and number/P.O. Box M an..35 O 3042 Street and number/P.O. Box C an..35 O 3042 Street and number/P.O. Box C an..35 O 3042 Street and number/P.O. Box C an..35

O 3164 CITY NAME C an..35

O 3229 COUNTRY SUB-ENTITY IDENTIFICATION C an..9

O 3251 POSTCODE IDENTIFICATION C an..9

O 3207 COUNTRY, CODED C an..3 Use ISO 3166 two alpha country code.


54

GROUP : Group 02 : NAD - LOC - SG3 - SG4

Conditional group repeat : 20 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To identify a country/place/location/related location one/related location two. NOTES :


R 3227 PLACE/LOCATION QUALIFIER M an..3 9 Place/port of loading

11 Place/port of discharge See code list EDIFACT for other codes

R C517 LOCATION IDENTIFICATION C O 3225 Place/location identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3224 Place/location C an..70

O C519 RELATED LOCATION ONE IDENTIFICATION C O 3223 Related place/location one identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3222 Related place/location one C an..70

O C553 RELATED LOCATION TWO IDENTIFICATION C O 3233 Related place/location two identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3232 Related place/location two C an..70

X 5479 RELATION, CODED C an..3


55

GROUP : Group 04: CTA - COM

Conditional group repeat : 10 SEGMENT : CTA CONTACT INFORMATION SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify a person or a department to whom communication should be directed.. NOTES :



R 3139 CONTACT FUNCTION, CODED C an..3 IC Information contact

See code list EDIFACT for other codes.

R C056 DEPARTMENT OR EMPLOYEE, CODED C O 3413 Department or employee identification C an..17 O 3412 Department or employee C an..35


56

GROUP : Group 04: CTA - COM

Conditional group repeat : 10 SEGMENT : COM COMMUNICATION CONTACT SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To identify a communication number of a department or a person to whom

communication should be directed. NOTES :



R C076 COMMUNICATION CONTACT M R 3148 Communication number M an..512 R 3155 Communication channel qualifier M an..3

EM Electronic mail FX Telefax TE Telephone TL Telex See code list EDIFACT for other codes


57

GROUP : Group 05: CUX - DTM

Conditional group repeat : 5 SEGMENT : CUX CURRENCIES SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify currencies used in the transaction for evaluation and if relevant details for

the rate of exchange. NOTES :



R C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 2 Reference currency


O 6345 Currency, coded C an..3 Iso standard 4217 - 3 digit code

O 6343 Currency qualifier C an..3 10 Pricing currency

O 6348 Currency rate base C n..4

O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 3 Target currency


O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 10 Pricing currency



O 5402 RATE OF EXCHANGE C n..12

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3


58

4.5.3 Detailed segment description - Detail section GROUP : Group 9 : LIN - PIA - IMD - NAD - MEA - ALI - LOC - DTM - FTX -

SG10 - SG11 Conditional group repeat : 9999

SEGMENT : LIN LINE ITEM SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify an inventory report item by the line number and configuration level. NOTES :



R 1082 LINE ITEM NUMBER C n..6

O 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3

R C212 ITEM NUMBER IDENTIFICATION C R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 IN Buyer's item number

SA Supplier's article number SN Serial number See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3

X C829 SUB-LINE INFORMATION C X 5495 Sub-line indicator, Coded C an..3 X 1082 Line item number C n..6

X 1222 CONFIGURATION LEVEL C n..2

X 7083 CONFIGURATION, CODED C an..3


59

GROUP : Group 9 : LIN - PIA - IMD - NAD - MEA - ALI - LOC - DTM - FTX -


SEGMENT : PIA ADDITIONAL PRODUCT ID SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To specify additional or substitute item identification codes. NOTES :



R 4347 PRODUCT ID FUNCTION QUALIFIER M an..3 1 Additional identification

5 Product identification

R C212 ITEM NUMBER IDENTIFICATION M R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 CV Custom article number (full code)

EF Material code GS General specification number HS Harmonised system (8 digit code) IN Buyer’s item number MF Manufacturer’s article number SA Supplier’s article number See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 91 Assigned by seller

92 Assigned by buyer not used for values of the code list EDIFACT.

O C212 ITEM NUMBER IDENTIFICATION C R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3




60





61



SEGMENT : IMD ITEM DESCRIPTION SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To describe an item in either an industry or free format. NOTES :



O 7077 ITEM DESCRIPTION TYPE, CODED C an..3 B Code and text

C Code (from industry code list) F Free-form S Structured (from industry code list) X Semi-structured (code + text)

R 7081 ITEM CHARACTERISTIC , CODED C an..3 8 Product

13 Quality 38 Steel grade See code list EDIFACT for other codes

R C273 ITEM DESCRIPTION C O 7009 Item description identification C an..17 See Eurofer code lists or industry code lists for values

O 1131 Code list qualifier C an..3 Identification of the code list

O 3055 Code list responsible agency, coded C an..3 58 EUROFER

91 Assigned by seller or seller's agent 92 Assigned by byer or buyer's agent

O 7008 Item description C an..35 Plain language description

O 7008 Item description C an..35 O 3453 Language, coded C an..3

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3 See Edifact code list for values


62



SEGMENT : NAD NAME AND ADDRESS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the name/address and their related function, either by C082 only and/or

unstructured by C058 or structured by C080 thru 3207. NOTES : This segment is used for identifying the parties relevant for the whole message.

Party details can be given in coded form or clear text. We recommend the use of coded form,using C082. The basis of this codification could be one of the national or international code lists. Examples of such code lists are VAT-registration number, Chamber of commerce, Wirtschaftsvereinigung, Odette, EAN, etc.


R 3035 PARTY QUALIFIER M an..3 MF Manufacturer






63









64



SEGMENT : MEA MEASUREMENTS SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To specify physical measurements, including dimension tolerances, weights and

counts. NOTES :



R 6311 MEASUREMENT PURPOSE QUALIFIER M an..3 AAE Measurement

PD Physical dimensions (product ordered) SE Property specification WT Weight

R C502 MEASUREMENTS DETAILS C R 6313 Property measured, coded C an..3 AAL Net weight

AR Area DI Diameter DP Depth ID Inside diameter G Gross weight HT Height LN Length dimension OD Outside diameter TH Thickness U Weight per unit WD Width dimension WU Weight per unit length See code list EDIFACT for other codes

R 6321 Measurement significance, coded C an..3 3 Approximately

4 Equal to See code list EDIFACT for other codes

O 6155 Measurement attribute identification C an..17 X 6154 Measurement attribute C an..70

R C174 VALUE / RANGE C R 6411 Measure unit qualifier M an..3 KGM Kilogram

KL Kilogram/M MMT Millimetre MTK Square metre MTR Metre TNE Tonne See code list EDIFACT for other codes

O 6314 Measurement value C an..18 O 6162 Range minimum C n..18 O 6152 Range maximum C n..18 X 6432 Significant digits C n..2

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3 See Edifact code list for values


65



SEGMENT : ALI ADDITIONAL INFORMATION ² SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To indicate that special conditions due to the origin preference are applicable. NOTES :


R 3239 COUNTRY OF ORIGIN, CODED C an..3

O 9213 TYPE OF DUTY REGIME, CODED C an..3

O 4183 SPECIAL CONDITIONS, CODED C an..3

X 4183 SPECIAL CONDITIONS, CODED C an..3





66



SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period related to the line item. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 94 Production date

96 Discharge date/time 257 Calculation date/time See code list EDIFACT for other values

R 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3

102 CCYYMMDD See code list EDIFACT for other values


67


Conditional group repeat : 10 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the inventoy report item

specified in the detail section.



AEL Delivery number (transport) CO Buyer's order number CR Customer reference number CT Contract number ON Order number POR Purchase order response number See code list EDIFACT for other codes

R 1154 Reference number C an..35 O 1156 Line number C an..6 O 4000 Reference version number C an..35


68










69

GROUP : Group 11 : INV - QTY - GIN - LOC - DTM - STS - SG12 - SG13 - SG14 - SG15

Conditional group repeat : 9999 SEGMENT : INV INVENTORY MANAGEMENT RELATED DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To provide the different information related to the inventory management functions

and needed to process properly the inventory movements and the inventory balances. NOTES : Element 4501 is only used for stock movements and element 4503 is only used in the

case of stock balance.



O 4501 INVENTORY MOVEMENT DIRECTION, CODED C an..3 1 Movement out of inventory

2 Movement into inventory

O 7491 TYPE OF INVENTORY AFFECTED, CODED C an..3 1 Accepted product inventory

2 Damaged product inventory 3 Bonded inventory 4 Reserved inventory See code list EDIFACT for other values

O 4499 REASON FOR INVENTORY MOVEMENT, CODED C an..3 1 Reception

2 Delivery 3 Scrapped parts 4 Difference 5 Property transfer within the warehouse 6 Inventory recycling 7 Reversal of previous movement 8 Defect 9 Commercial 11 Consumption See code list EDIFACT for other values

O 4503 INVENTORY BALANCE METHOD, CODED C an..3 1 Book-keeping inventory balance

2 Formal inventory balance 3 Interim inventory balance See code list EDIFACT for other values

O C522 INSTRUCTION C R 4403 Instruction qualifier M an..3 O 4401 Instruction, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 4400 Instruction C an..35


70


Conditional group repeat : 9999 SEGMENT : QTY QUANTITY SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a pertinent quantity. NOTES :



R C186 QUANTITY DETAILS M R 6063 Quantity qualifier M an..3 156 Inventory movement quantity

157 Opening stock balance quantity 158 Closing stock balance quantity See code list EDIFACT for other values

R 6060 Quantity M n..15 R 6411 Measure unit qualifier C an..3 KGM Kilogram

MTK Square metre MTR Metres PCE Pieces TNE Tonnes See code list EDIFACT for other values


71


Conditional group repeat : 9999 SEGMENT : GIN GOODS IDENTITY NUMBER SEGMENT STATUS : Conditional segment repeat : 9999 FUNCTION : To give specific identification numbers, either as single numbers or ranges, for the

physical units. NOTES :


R 7405 IDENTITY NUMBER QUALIFIER M an..3 BN Serial number

MF Piece number ML Marking label number See code list EDIFACT for other codes

R C208 IDENTITY NUMBER RANGE M R 7402 Identity number M an..35 O 7402 Identity number C an..35

O C208 IDENTITY NUMBER RANGE C O 7402 Identity number M an..35 O 7402 Identity number C an..35





72


Conditional group repeat : 9999 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To identify a country/place/location/related location one/related location two. NOTES :


R 3227 PLACE/LOCATION QUALIFIER M an..3 14 Location of goods

18 Warehouse 92 Routing See code list EDIFACT for other codes






73


Conditional group repeat : 9999 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period as applied to quantity. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 96 Discharge date/time

145 Event date 179 Booking date/time (for the date/time of the movement) 257 Calculation date (for the date/time of the balance) 183 Date, as at See code list EDIFACT for other values


203 CCYYMMDDHHMM See code list EDIFACT for other values


74

GROUP : Group 12 : NAD - LOC

Conditional group repeat : 5 SEGMENT : NAD NAME AND ADDRESS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the name/address and their related function, either by C082 only and/or

unstructured by C058 or structured by C080 thru 3207. NOTES : This segment is used for identifying the parties related to the material of the

inventory. Party details can be given in coded form or clear text. We recommend the use of coded form,using C082. The basis of this codification could be one of the national or international code lists. Examples of such code lists are VAT-registration number, Chamber of commerce, Wirtschaftsvereinigung, Odette, EAN, etc.


R 3035 PARTY QUALIFIER M an..3 BY Buyer

CN Consignee CZ Consignor MF Manufacturer SE Seller See code list EDIFACT for other codes






75









76

GROUP : Group 12 : NAD - LOC

Conditional group repeat : 5 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To identify a country/place/location/and its sub-locations. NOTES :


R 3227 PLACE/LOCATION QUALIFIER M an..3 See code list EDIFACT for other codes






77

GROUP : Group 13 : PRI - CUX - DTM

Conditional group repeat : 5 SEGMENT : PRI PRICE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify price information. NOTES :


R C509 PRICE INFORMATION C R 5125 Price qualifier M an..3 CAL Calculation price


R 5118 Price C n..15 O 5375 Price type, coded C an..3 CT Contract

PE Per each PK Per kilogram PT Per tonne QT Quoted See code list EDIFACT for other codes

O 5387 Price type qualifier C an..3 AAA Reference price


O 5284 Unit price basis C n..9 O 6411 Measure unit qualifier C an..3 MTK Square metre

PCE Piece See code list EDIFACT for other codes

X 5213 SUB-LINE PRICE CHANGE, CODED C an..3


78

GROUP : Group 13 : PRI - CUX - DTM

Conditional group repeat : 5 SEGMENT : CUX CURRENCIES SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify currencies used in the transaction for evaluation and if relevant details for

the rate of exchange. NOTES :



R C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 2 Reference currency


O 6345 Currency, coded C an..3 Iso standard 4217 - 3 digit code

O 6343 Currency qualifier C an..3 10 Pricing currency


O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 3 Target currency


O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 10 Pricing currency



O 5402 RATE OF EXCHANGE C n..12

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3


79


Conditional group repeat : 10 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the specified quantity.



AFV Quantity valuation number CT Contract number FF Freight forwarder’s reference number ON Order number POR Purchase order response number TF Transfer number (identify authorisation given by the consignee) VN Order number (Vendor) See code list EDIFACT for other codes

R 1154 Reference number C an..35 O 1156 Line number C an..6 X 4000 Reference version number C an..35


80










81

GROUP : Group 15 : CPS - SG16

Conditional group repeat : 9999 SEGMENT : CPS CONSIGNMENT PACKING SEQUENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify the sequence in which physical packing is presented in the consignment,

and optionally to identify the hierarchical relationship between packing layers. NOTES :


R 7164 HIERARCHICAL ID NUMBER M an..12

O 7166 HIERARCHICAL PARENT ID C an..12

O 7075 PACKAGING LEVEL, CODED C an..3 1 Inner

2 Intermediate 3 Outer


82

GROUP : Group 16 : PAC - MEA - QTY - SG17

Conditional group repeat : 9999 SEGMENT : PAC PACKAGE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To describe the number and type of packages/physical units. NOTES :


O 7224 NUMBER OF PACKAGES C n..8

X C531 PACKAGES DETAILS C X 7075 Packaging level, coded C an..3 X 7233 Packaging related information, coded C an..3 X 7073 Packaging terms and conditions, coded C an..3

O C202 PACKAGE TYPE C O 7065 Type of packages identification C an..17 BG Bag

BB Bobbin BE Bundle BX Box CL Coil CS Case NE Unpacked PA Packet PAL Pallet PK Package RO Roll SM Sheet See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 58 EUROFER

91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent

O 7064 Type of packages C an..35

X C402 PACKAGE TYPE IDENTIFICATION C X 7077 Item description type, coded M an..3 X 7064 Type of packages M an..35 X 7143 Item number type, coded C an..3 X 7064 Type of packages C an..35 X 7143 Item number type, coded C an..3

X C532 RETURNABLE PACKAGE DETAILS C X 8395 Returnable package freight payment responsibility, coded C an..3 X 8393 Returnable package load contents, coded C an..3


83


Conditional group repeat : 9999 SEGMENT : MEA MEASUREMENTS SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To specify physical measurements, including dimension tolerances, weights and

counts of the packages described in the segment PAC. NOTES :


R 6311 MEASUREMENT PURPOSE QUALIFIER M an..3 AAY Package measurement

R C502 MEASUREMENTS DETAILS C R 6313 Property measured, coded C an..3 AAL Net weight

G Gross weight HT Height dimension LN Length dimension OD Outside diameter T Tare weight U Weight per unit WD Width dimension See code list EDIFACT for other codes

R 6321 Measurement significance, coded C an..3 3 Approximately

4 Equal to See code list EDIFACT for other codes

X 6155 Measurement attribute identification C an..17 X 6154 Measurement attribute C an..70

R C174 VALUE / RANGE C R 6411 Measure unit qualifier M an..3 KGM Kilogram

MMT Millimetre MTR Metre TNE Tonne See code lisr EDIFACT for other codes

O 6314 Measurement value C an..18 O 6162 Range minimum C n..18 O 6152 Range maximum C n..18 O 6432 Significant digits C n..2

X 7383 SURFACE/LAYER INDICATOR, CODED C an..3


84


Conditional group repeat : 9999 SEGMENT : QTY QUANTITY SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To specify a pertinent quantity. NOTES :


R C186 QUANTITY DETAILS M R 6063 Quantity qualifier M an..3 52 Quantity per pack


R 6060 Quantity M n..15 R 6411 Measure unit qualifier C an..3 NAR Number of articles

NBB Number of bobbins NMP Number of packs NRL Number of rolls SH Sheet PCE Piece See code list EDIFACT for other values


85

GROUP : Group 17 : PCI - RFF - DTM - GIN

Conditional group repeat : 9999 SEGMENT : PCI PACKAGE IDENTIFICATION SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify markings and labels on individual packages or physical units. NOTES :


R 4233 MARKING INSTRUCTIONS, CODED C an..3 17 Seller's instruction


O C210 MARKS & LABELS C R 7102 Shipping marks M an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35 O 7102 Shipping marks C an..35

X 8275 CONTAINER/PACKAGE STATUS, CODED C an..3

O C827 TYPE OF MARKINGS C O 7511 Type of marking, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3


86


Conditional group repeat : 9999 SEGMENT : RFF REFERENCE SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : For referencing the package identification. NOTES :


R C506 REFERENCE M R 1153 Reference qualifier M an..3 AAT Master label number

R 1154 Reference number C an..35 X 1156 Line number C an..6 X 4000 Reference version number C an..35


87


Conditional group repeat : 9999 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period relevant for the package. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 94 Production date





88


Conditional group repeat : 9999 SEGMENT : GIN GOODS IDENTITY NUMBER SEGMENT STATUS : Conditional segment repeat : 9999 FUNCTION : To give specific identification numbers, either as single numbers or ranges, for the

packages or physical units. NOTES :


R 7405 IDENTITY NUMBER QUALIFIER M an..3 BN Serial number

ML Marking label number PN Part number See code list EDIFACT for other codes

R C208 IDENTITY NUMBER RANGE M R 7402 Identity number M an..35 O 7402 Identity number C an..35






89

GROUP : SEGMENT : UNT MESSAGE HEADER SEGMENT STATUS : Mandatory 1 FUNCTION : Service segment ending a message, giving the totals number of segments. NOTES : This segment would normally be added as part of the translation process. It has been

included for completeness.


R 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6

R 0062 MESSAGE REFERENCE NUMBER M an..14

Unique message number assigned by the sender


90

5. EXAMPLES 5.1. Example of an Inventory Report (balance) of the Warehouse of Flushing

On the next pages an example is presented of the translation of an inventory report from the warehouse Flushing to the company Teesside of the material in stock for the customer BS Blume.

EDI message Information in the document and remarks

HEADER - SERVICE SEGMENT UNH+ME000001+INVRPT:D:97A:UN' First message in an interchange of an inventory report message.

HEADER SECTION BGM+79+BFF79+9' Inventory report message with reference number BFF79. DTM+182:199801111954:203' Issue date/time of the inventory report message. (DATE - TIME) DTM+366:19980111:102' Inventory report date. (See Title) NAD+WH+++FLUSHING' WH is used for the warehouse keeper. (FLUSHING) NAD+GM+++TEESSIDE' GM is used for the inventory controller. (TEESSIDE) NAD+BY+++BS BLUME' BY is used for the buyer. (CUSTOMER)

DETAIL SECTION (Inventory report item information) LIN+1' Inventory report line item. IMD+S+8+HE 500 300 155::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:11160' Value of the net weight. (TONNES) DTM+96:19980106:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:5:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:C77305’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/028' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 479’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:3:PCE’ Number of pieces. (PCES) LIN+2' Inventory report line item. IMD+S+8+HE 500 300 155::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:3720' Value of the net weight. (TONNES) DTM+96:19980106:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:5:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:C77464’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/028' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 479’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:1:PCE’ Number of pieces. (PCES)


91


LIN+3' Inventory report line item. IMD+S+8+HE 550 300 166::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:3984' Value of the net weight. (TONNES) DTM+96:19971203:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:39:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:T47981’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/029' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 478’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:1:PCE’ Number of pieces. (PCES) LIN+4' Inventory report line item. IMD+S+8+HE 550 300 166::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:11952' Value of the net weight. (TONNES) DTM+96:19971203:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:39:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:T48003’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/029' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 478’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:3:PCE’ Number of pieces. (PCES) LIN+5' Inventory report line item. IMD+S+8+HE 500 300 187::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:8976' Value of the net weight. (TONNES) DTM+96:19971212:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:30:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:C77221’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/039' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 480’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:2:PCE’ Number of pieces. (PCES) LIN+6' Inventory report line item. IMD+S+8+HE 450 300 171::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:16416' Value of the net weight. (TONNES) DTM+96:19971224:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:18:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:T49406’ Despatch advice number. (BS DESPATCH) RFF+POR:122977/094' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 481’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:4:PCE’ Number of pieces. (PCES)


92


LIN+7' Inventory report line item. IMD+S+8+HE 280 280 076::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:1833' Value of the net weight. (TONNES) DTM+96:19980106:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:5:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:T48352’ Despatch advice number. (BS DESPATCH) RFF+POR:129427/011' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 479’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:1:PCE’ Number of pieces. (PCES) LIN+8' Inventory report line item. IMD+S+8+HE 280 280 076::91' Product description. (DIMENSIONS) NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) MEA+WT+AAL:4+KGM:12835' Value of the net weight. (TONNES) DTM+96:19980106:102' Date of discharge. (DATE OF DISCHARGE) DTM+257:5:804' Number of days in stock. (DAYS IN STOCK) RFF+AAK:T48353’ Despatch advice number. (BS DESPATCH) RFF+POR:129427/011' Order number seller. (BS ORDER/ITEM) RFF+AEL:ELKE 479’ Name of the vessel. (VESSEL) INV++++3’ Inventory balance. (STOCK TAKING REPORT) QTY+158:7:PCE’ Number of pieces. (PCES)

SUMMARY SECTION UNT+104+ME000001' First message in an interchange of an inventory report message.


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5.2. Example of an Inventory Report (movement) of the Warehouse of Flushing

On the next pages an example is presented of the translation of an inventory report from the warehouse Flushing to the company Teesside of the material despatched from the warehouse to the customer on 12 January 1998. In the example only a part of this report, dealing with the despatch no. 8030206, is presented.


HEADER - SERVICE SEGMENT UNH+ME000002+INVRPT:D:97A:UN' Second message in an interchange of an inventory report message.

HEADER SECTION BGM+78+BFF52+9' Inventory report message with reference number BFF52. DTM+182:199801130606:203' Issue date/time of the inventory report message. (DATE - TIME) DTM+366:19980112:102' Inventory report date. NAD+WH+++FLUSHING' WH is used for the warehouse keeper. (FLUSHING) NAD+GM+++TEESSIDE' GM is used for the inventory controller. (TEESSIDE)

DETAIL SECTION (Inventory report item information) LIN+1' Inventory report line item. MEA+WT+AAL:4+KGM:3728' Value of the net weight. (WEIGHT) RFF+AAK:E25244’ Despatch advice number. (BS DESP NO) RFF+VN:122423/013' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 482’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:7:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO) LIN+2' Inventory report line item. MEA+WT+AAL:4+KGM:5467' Value of the net weight. (WEIGHT) RFF+AAK:E25272’ Despatch advice number. (BS DESP NO) RFF+VN:129267/018' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 482’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:11:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO)


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LIN+3' Inventory report line item. MEA+WT+AAL:4+KGM:5325' Value of the net weight. (WEIGHT) RFF+AAK:E25241’ Despatch advice number. (BS DESP NO) RFF+VN:129267/019' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 482’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:10:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO) LIN+4' Inventory report line item. MEA+WT+AAL:4+KGM:5188' Value of the net weight. (WEIGHT) RFF+AAK:E24445’ Despatch advice number. (BS DESP NO) RFF+VN:129274/002' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 480’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:13:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO) LIN+5' Inventory report line item. MEA+WT+AAL:4+KGM:5158' Value of the net weight. (WEIGHT) RFF+AAK:E24420’ Despatch advice number. (BS DESP NO) RFF+VN:129274/003' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 480’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:12:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO) LIN+6' Inventory report line item. MEA+WT+AAL:4+KGM:461' Value of the net weight. (WEIGHT) RFF+AAK:E24486’ Despatch advice number. (BS DESP NO) RFF+VN:129274/004' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 480’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:1:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO)


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LIN+7' Inventory report line item. MEA+WT+AAL:4+KGM:5065' Value of the net weight. (WEIGHT) RFF+AAK:E24351’ Despatch advice number. (BS DESP NO) RFF+VN:129274/004' Order number seller. (ORDER ITEM) RFF+AEL:ELKE 480’ Name of the vessel. (SHIP CODE) INV+1++2’ Inventory movement. QTY+156:11:PCE’ Number of pieces. (BARS) RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) DTM+171:19980112:102’ Despatch date. (DESP DATE) RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO)

SUMMARY SECTION UNT+77+ME000002' Second message in an interchange of an inventory report message.


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