invitation to tender and instructions to tenderers booklets tender final.pdf · invitation to...

INVITATION TO TENDER

AND

INSTRUCTIONS TO TENDERERS

No. 28/REG-CoE/EB/TU/NZB/2017, Date : 27/02/2017

SUPPLY OF ANSWER BOOKLETS (32 PAGES)

Supply of 6.00 Lakhs of 32 Pages Answer Booklets of A4 (21.00 cm X 29.70 cm)

size of 60 GSM Maplitho Paper from “A” Grade Mills only

for the year 2017-18

TELANGANA UNIVERSITY (Established under Act No. 28 of 2006 A.P.)

Recognised by 2(f) & 12 (b) under UGC Act. 1956 and Accredited by NAAC with “B+” Grade Dichpally, Nizamabad – 503 322, Telangana State (India)

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Ref. No. 28./REG-CoE/EB/TU/NZB/2017, Date : 27/02/2017

INVITATION OF TENDER AND INSTRUCTIONS TO TENDERERS

Sir / Madam,

Telangana University, Dichpally, Nizamabad invites tenders for the supply of 6.00 Lakhs (approximately) of

32 pages Answer Booklets of A4 (21.00 cm X 29.70 cm) size of 60 GSM Maplitho Paper from “A”

Grade Mills only printing with stitching for TU Examinations for the year 2017–18.

The tender schedules can be obtained from Office of the Controller of Examinations, Telangana

University Nizamabad on payment of Rs. 2,000/- (Rupees Two Thousand Only) in the form of crossed

Demand Draft on any Nationalized Bank drawn in favour of the Registrar, Telangana University

Nizamabad. Alternative offers made on the same tender schedule are liable to be rejected. Such alternative

offers /options must be quoted in a separate tender schedule.

The tender schedules can also be downloaded from the University

website

www.telanganauniversity.ac.in

The tenderer should go through the specifications of the “Tender Specifications” carefully and strictly

abide by the same.

SCOPE OF THE WORK:

I. Printing of Answer Booklets:

1. Printing of 32 pages Answer Booklets with single colour and page number printing on all inner pages.

2. List of machinery with documentary proof for procurement.

3. Should have Experience of printing of main Answer Booklets to any of the University / Board in an academic year for last 3 years.

4. Only the printing firms which are registered under Industries Act., are permitted to quote against the requirements. Quotations from Dealers or other agencies are not accepted.

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http://www.telanganauniversity.ac.in/

PRE – QUALIFICATION CRITERIA:

Keeping in view of the sensitiveness and complexity of the work involved, the following are prescribed as pre –qualification criteria for Tenderers interested in participating in the tender specified.

1. The firm should have an annual turnover of Rs. 20 Crores (minimum) is achieved in last three consecutive

financial years (Certificate from the Company’s CA to be furnished).The firm should have minimum annual turnover for printing of Answer Booklets worth Rs.4.00 Crores (Rupees Four Crores Only) or

above in the last three consecutive financial years (Certificate from the Company‟s CA to be furnished). The firm should furnish the history of the company associated with the list of institutions where the

supplies were made during the last 5 years, out of which should have undertaken supply of similar works for Educational Boards / Universities / Government Organizations etc., will be preferred over others.

2. Performance Certificates about the performance of the similar type of works from the heads of at least three reputed organizations should be submitted along with the tender.

3. The firm should have empanelled by RBI/IBA as security printers. (valid certification to this effect is to be furnished)

4. The firm should be ISO 9001: 2008, ISO 27001: 2013 certified. (Valid Certification to this effect is to be furnished).

5. The firm should have highly sophisticated machinery with all facilities.

6. The manufacturing unit of the firm should be situated Telangana/Andra Pradesh only.

7. The tenderer should furnish the following documents along with the tender form, failing which their tender is liable to be rejected :

a) Name and full detailed postal address of the firm with phone numbers.

b) Certificate of Registration of the firm.

c) Latest Income Tax Certificate along with PAN Number.

d) VAT Registration Photo copy and latest VAT clearance Certificate. e) Experience of Certificate of similar work from Government / Universities / Boards. Samples & copies

must be enclosed for evidence. f) Details of the relevant Critical Equipment available with the tenderer to execute the works viz.,

machinery wise, shift wise capacities, outputs per day, latest improvements made in the machinery (if any), specific advantages with the machinery of the tenderer and all other relevant details, etc.

g) Details of the available skilled personnel with the adequate experience required for execution of the works in this tender.

h) Paper Samples with details of mill name, GSM & brightness etc., (“A” Grade mills only).

i) Tender Schedules Technical bid & Price bid.

8. The firm should not SUB-LET any part / Item of work to other firms as the work is sensitive and most confidential in nature. It should undertake all the works on its own.

9. The firm should not have been blacklisted or debarred by any Educational Board or University or any Court Cases pending for deficiency in complying the orders entrusted (Declaration to this effect is to be furnished).

10. For the Printed items tenderer should use good quality paper from „A‟ Grade Mills as per the specifications only and before starting the work, samples should be supplied for testing and approval by the University failing which entire material will be rejected.

11. The tenderer shall undertake the work in a most confidential manner and not to indulge in any kind of malpractice by the tenderer or by the employees of the firm for which the tenderer shall be held responsible. In the event of any such incident, the University shall have the power to impound EMD, in addition to taking necessary civil and criminal action as per law.

12. The entire work intended to tender is highly confidential, hence the bidder should maintain absolute confidentiality while carrying out the work. The successful bidder neither shall not outsource sublet any activity or process related to the entire process within the scope of the tendered work.

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General Terms and Conditions of the Tendering Firms: The tenderer should be submitted in two parts viz. Technical Bid Form (Annexure-I) & Commercial Bid Form

(Annexure-II). Technical Bid & Price Bid with the superscription “Printing & Supply of Answer

Booklets for Telangana University, Dichpally, Nizamabad Examinations for the year 2016-17 & 2017-18”.

And two covers should be kept in another sealed cover & should be addressed to: The Registrar,

Telangana University, Dichpally, Nizamabad–503 322 (TS)

Superscripted on the top side of the cover with the superscription “Printing & Supply of Answer Booklets for Telangana University, Nizamabad Examinations for the year 2016-17 & 2017-18” and should indicate clearly the name and address of the tenderer.

All tenders should be sent by Registered post or through messenger handed over to the above named officer or to the person authorized by him to receive the tender on his behalf of this office and acknowledgement obtained. It is the responsibility of the tenderer to see that his tender offer is delivered by him within the specified date and time at the above address.

Latest Hour for Receipt of Tender: The tender must reach the Registrar, Telangana University, Dichpally, Nizamabad–503 322 (TS) not later than 17-03-2017 at 03:00 P.M. Tenders submitted after the specified date and time shall not be considered and no intimation will be sent in this regard. Firms may make their representative available on 17-03-2017 at 03:00 P.M.at the time of opening tenders.

Technical Bid shall contain such as 1) EMD, 2) Documents of Technical Qualifications and Technical Competence of the tenderer supported by the certificates 3) Copies of purchase orders issued by organizations indicating the column of Transaction 4) Proof of Annual Turnover 5) Copy of Registration certificate 6) Copy of APGST/TSGST/CST Registration certificate 7) PAN allotted by Income Tax Department 8) Detailed profile of the firm, domain expertise and sage details and other supporting literature substantiating their claim 09) details of equipment 10) The Firm Should have ISO 9001:2008 & ISO 27001:2013 Certificates.

Commercial Bid Form shall contain only price details (including payment Terms & Conditions) to be filled in Tender schedule (Annexure-II) issued by the University.

Important Note: Technical Bid and Commercial Bid shall be placed in Two Separate Sealed covers. After acceptance of

Technical Bid, then only commercial Bid will be opened. If any firm places Technical Bid and Commercial Bid in one cover or in a single folder or submits the Bids in any fashion other than the one prescribed by the university, they will be summarily rejected. Bid selection will be based on Technical evaluation of the firm, product and price.

The firm shall enter into an agreement committing the supply of material in time.

After evaluating the Technical bids and on acceptance, then only commercial bids will be opened. The university will inspect the premises of the firm for evaluating infrastructure and Security and other requirements.

The offers must be in English. The rates should be indicated in Indian currency both in figures and words and against item specified In Annexure-II. The quality of paper is subject to testing by approved Lab.

The taxes /duties / discount if any are to be distinctly and separately shown in the commercial bid and under no circumstances these components shall be added to the basic price and shown as single price.

The price should include freight, forwarding and delivery at the Examination Branch, Telangana University, Dichpally, Nizamabad.

The rate shall be firm throughout the entire period of the contract.

The offers must be valid for a minimum period of one year from bid finalization date. The tenderer should be ready to extend the validity if required at the discretion of the University. The price escalation up to maximum of 5% may be considered for the extension with necessary supporting documents.

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The quote should be only base price excluding Tax / VAT / ED / GST Offers received after the bid closing date / time shall not be considered.

Late and delayed tenders shall not be accepted.

Telex / Telefax /E-mail Tenders shall not be accepted and the university takes no responsibility for delay / loss or non-receipt of tenders by post / courier.

No unsolicited correspondence shall be entertained.

Earnest Money Deposit (EMD): For Six Lakhs (6,00,000) 32 page Answer Booklets: A Demand Draft for Rs. 50,000/- (Rupees Fifty Thousands Only) be drawn on any Nationalized Bank in favour of “The Registrar Examination A/c. No.31079102875”, Telangana University, Nizamabad- 503 322 (TS) towards EMD must accompany the tender. The tender without EMD will be rejected. The EMD will be refunded to all the tenderers (except successful tenderer) once the University entered into the contract with the successful tenderer. Companies may make one representative available at the time of opening of tender on 17-03-2017 at 03:00 P.M.

The order will be placed in the phase manner as per the requirement subject to change periodically. Payment will be made only after successful fulfillment of order with assured quality.

Liquidated Damages: Timely completion of the job is the essence of the contract. In case of failure to supply within the time

specified in the purchase order, penality @ 0.5% of the total value per week or part thereof shall be levied up to two weeks from the date stipulated time in the purchase order. After this period, the purchase order will stand cancelled and the firm will have to forfeit the EMD and also they will be forbidden to participate in further bids issued by Telangana University.

The bidders shall only forward copies of annual reports, auditor‟s report etc., for the last two Preceding Financial years in order to satisfy the financial capabilities.

Acceptance / Rejection of offer: Telangana University reserves the right to accept / reject any offer in full or in part or accept any offer other than the lowest without assigning any reasons thereof. The University reserves the right to reject any or all offers received in response to tender or cancel or withdraw the tender notice without assigning any reason.

Any tender submitted containing incorrect statement and incomplete information will be summarily

rejected.

Results of Tender: Acceptance of Tender shall be communicated by letter of acceptance or formal acceptance of the tender to the successful tenderer.

The University reserves to cancel the tenders any time without assigning any reason.

Arbitration: All disputes or differences what so ever arising between the parties relating to the contract shall be settled by arbitration in accordance with the rules of arbitration of Indian council of Arbitration and the award made in pursuance thereof shall be binding on the parties. The venue of arbitration shall be Dichpally of Nizamabad District. The appointment of Arbitrator will be made by the Vice-Chancellor, Telangana University, Nizamabad.

The Bidder should not have been black listed by any State or Central Government Department in India. Company/Firm should submit a self –declaration in this regard. Without this declaration the application of the Firm shall be rejected.

Sd/-

REGISTRAR

Telangana University, Nizamabad.

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ANNEXURE -I

TECHNICAL BID FORM

No. 28/REG-CoE/EB/TU/NZB/2017, Date: 27/02/2017

1

2

3

4

5

Tender Notice No. & Date ::

Name of the Organization ::

Office Address ::

Address for Correspondence ::

Name of the Contact Person

:: (Telephone No. / Mobile No.(s))

The following information has to be filled along with the evidence (copies have to be attached)

6 Tender cost form DD No.____________Dt:_____________

(From a Nationalised Bank only) ::

Rs._____________/-

7 Bank Name& Amount ::

EARNEST MONEY DEPOSIT DETAILS ::

(from a Nationalized Bank only)

8 i) Demand Draft No. ::

ii) DD Amounts :: Rs.

iii) DD Drawn Date ::

iv) Bank Name ::

9 Registration Certificate ::

10 APGST/CST/TSGST/Registration No. ::

11 Income Tax Account No. ::

12 PAN No. ::

13 TAN No. ::

14 IT Clearance certificate ::

15 Sales Tax clearance certificate ::

16 Technical competence ::

17 Annual Turnover ::

18 Detailed profit of the Firm ::

19 Recent purchase order ::

20 Sample paper and supplier ::

21 List of Infrastructure at the Firm ::

22 Details of Ink used for printing ::

I hereby declare that the above particulars mentioned are true to the best of my Knowledge.

Signature (by authorized person with office seal)

Date: ………………………..

NOTE: Wherever required, information can be furnished is a separate sheet duly attested by authorized person.

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ANNEXURE –II

COMMERCIAL BID FORM

No. 28/REG-CoE/EB/TU/NZB/2017, Date: 27/02/2017

6.00 Lakhs of 32 Pages Answer Booklets of A4 (21.00 cm X 29.70 cm) size of 60 GSM Maplitho Paper

from “A” Grade Mills only as per sample enclosed.

Sl.

Description of the Work

Rate per No.

No. (in Rs. – figures & words)

1

1 First Two Page Printed with candidate information, instructions to candidates and serial number of the booklet.

Remaining 30 Pages with micro-line margin with the spelling of Telangana University

2 i) TU Logo at the left top and

ii) TU Logo tint in the middle of each page

iii) 22 horizontal lines and page numbers.

3 Machine thread sewing on the left hand side of the entire answer booklets having 32 pages.

4 The Answer Booklets are to be packed in polythene covers in bundles of 500 each.

5 Delivery at the Examination Branch, Telangana University, Nizamabad (The Price shall include freight, forward and delivery charges etc.).

6 Taxes / Duties (Applicable, if any)

7 Payment Schedule

8 Delivery Time

Signature (by authorized person with office seal)

Date: ………………………..

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C E R T I F I C A T E

Certified that all the terms & conditions mentioned in the tender documents are

perused thoroughly before quoting above indent unit rates.

Station :

Date :

Signature of tenderer : ………………………………

Name & Designation : ………………………………

With office seal. : ………………………………

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