3/20/17 PURCHASING DEPARTMENT 600 Mt. Pleasant Avenue, Building #5

Providence, Rhode Island 02908 Phone: 401-456-8047 Fax: 401-456-8528

INVITATION TO BID SOLICITATION NUMBER: 44566 SOLICITATION TITLE: TILE AND GROUT RESTORATION—BROWN, WEBER, THORP, AND SWEET RESIDENCE HALLS BID PROPOSAL SUBMISSION DEADLINE: April 17, 2017 at 11:00 AM PRE-BID/PROPOSAL CONFERENCE: DATE: APRIL 3, 2017 AT 10:00 AM LOCATION OF PRE-BID: THORP HALL—MAIN LOBBY SURETY REQUIRED: NO BOND REQUIRED: YES Note to Bidders: Questions concerning this solicitation may be emailed to LDECESARE@RIC.EDU no later than 4/7/17 @ 2:00 PM (EST). Please reference the Bid # on all correspondence. Questions received if any, will be posted on the internet as an addendum to this solicitation. It is the responsibility of all interested parties to download the information. FEIN: ______________________________________ VENDOR NAME: ______________________________________ ADDRESS: ______________________________________ TELEPHONE: ______________________________________ FAX: ______________________________________ CONTACT PERSON: ______________________________________ EMAIL: ______________________________________ TITLE: ______________________________________

NOTICE TO VENDORS:

Each bid proposal for a public works project must include a “public copy” to be available for public inspection upon the opening of bids. Bid proposals that do not include a copy for public inspection will be deemed nonresponsive. For further information on how to comply with this statutory requirement, see R.I. Gen. Laws §§ 37-2-18(b) and (j). Also see Procurement Regulations 5.11, and in addition, for highway and bridge projects, also see Procurement Regulations 5.13, accessible at www.purchasing.ri.gov .

SECTION 2 —DISCLOSURES

Bidders must respond to every statement. Bid proposals submitted without a complete response may be deemed nonresponsive. Indicate “Y” (Yes) or “N” (No) for Disclosures 1-4, and if “Yes,” provide details below ____ 1. State whether the Bidder, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Bidder or any parent, subsidiary, or affiliate has been subject to suspension or debarment by any federal, state, or municipal governmental authority, or the subject of criminal prosecution, or convicted of a criminal offense within the previous 5 years. If “Yes,” provide details below.

____ 2. State whether the Bidder, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Bidder or any parent, subsidiary, or affiliate has had any contracts with a federal, state, or municipal governmental authority terminated for any reason within the previous 5 years. If “Yes,” provide details below. ____ 3. State whether the Bidder, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Bidder or any parent, subsidiary, or affiliate has been fined more than $5000 for violation(s) of any Rhode Island environmental law(s) by the Rhode Island Department of Environmental Management within the previous 5 years. If “Yes,” provide details below. ____ 4. State whether any officer, director, manager, stockholder, member, partner, or other owner or principal of the Bidder is serving or has served within the past two calendar years as either an appointed or elected official of any state governmental authority or quasi-public corporation, including without limitation, any entity created as a legislative body or public or state agency by the general assembly or constitution of this state. Disclosure details (continue on additional sheet if necessary): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SECTION 3 – OWNERSHIP DISCLOSURE

Bidders must provide all relevant information. Bid proposals submitted without a complete response may be deemed nonresponsive. If the Bidder is publicly held, the Bidder may provide owner information about only those stockholders, members, partners, or other owners that hold at least 10% of the record or beneficial equity interests of the Bidder; otherwise, complete ownership disclosure is required. List each officer, director, manager, stockholder, member, partner, or other owner or principle of the Bidder, and each intermediate parent company and the ultimate parent company of the Bidder. For each individual, provide his or her name, business address, principal occupation, position with the Bidder, and the percentage of ownership, if any, he or she holds in the Bidder, and each intermediate parent company and the ultimate parent company of the bidder.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SECTION 4 –CERTIFICATIONS Bidders must respond to every statement. Bid proposals submitted without a complete response may be deemed nonresponsive. Indicate Yes (Y) or No (N) and if No, provide details below: THE BIDDER CERTIFIES THAT: ____ 1. The Bidder will immediately disclose, in writing, to the State Purchasing Agent any potential conflict of interest which may occur during the term of any contract awarded pursuant to the solicitation. ____ 2. The Bidder possesses all licenses and anyone who will perform any work will possess all licenses required by applicable

federal, state, and local law necessary to perform the requirements any contract awarded pursuant to this solicitations and will maintain all required licenses during the term of any contract awarded pursuant to this solicitation. In the event that any required license shall lapse or be restricted or suspended, the Bidder shall immediately notify the State Purchasing Agent in writing.

____ 3. The Bidder will maintain all required licenses during the term of any contract pursuant to this solicitation. In the event that any required insurance shall lapse or be canceled, the Bidder will immediately notify the State Purchasing Agent in writing.

____ 4. The Bidder understands that falsification of any information in this bid proposal or failure to notify the State Purchasing Agent of any changes in any disclosures or certifications in the Bidder Certification may be grounds for suspension, debarment, and/or prosecution for fraud.

____ 5. The Bidder has not paid and will not pay any bonus, commission, fee, gratuity, or other remuneration to any employee or

Official of the State of Rhode Island or any subdivision of the State of Rhode Island or other governmental authority for the purpose of obtaining an award of a contract pursuant to this solicitation. The Bidder further certifies that no bonus, commission, fee, gratuity, or other remuneration has been or will be received from any third party or paid to any third party contingent on the award of a contract pursuant to this solicitation. ____ 6. This bid proposal is not a collusive bid proposal. Neither the Bidder, nor any of its owners, stockholders, members, partners, principles, directors, mangers, officers, employees, or agents has in any way colluded, conspired, or agreed, directly or indirectly, with any other bidder or person to submit a collusive bid proposal in response to the solicitation or to refrain from submitting a bid proposal in response to the solicitation, or has in any manner, directly or indirectly, sought by agreement or collusion or other communication with any other bidder or person to fix the price or prices in the bid proposal or the bid proposal of any other bidder, or to fix any overhead, profit, or cost component of the bid price in the bid proposal or the bid proposal of any other bidder, or to secure through any collusion conspiracy, or unlawful agreement any advantage against the State of Rhode Island or any person with an interest in the contract awarded pursuant to this solicitation. The bid price in the bid proposal is fair and proper and is not tainted by any collusion, conspiracy, or unlawful agreement on the part of the bidder, its owners, stockholders, members, partners, principals, directors, managers, officers, employees, or agents. ____ 7. The Bidder: (i) is not identified on the General Treasurer’s list created pursuant to R.I. Gen. Laws 37-2.5-3 as a person or

entity engaging in investment activities in Iran described in 37-2.5-2(b); and (ii) is not engaging in any such investment activities in Iran.

____ 8. The Bidder will comply with all of the laws that are incorporated into and/or applicable to any contract with the State of Rhode Island. Certification details (continue on additional sheet if necessary): _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

BIDDER Date: _________________ ___________________________________

Name of Bidder ___________________________________

Signature in ink ___________________________________ Printed name and title of person signing on behalf of Bidder

RETURN OF BID INVITATION - Bids must be mailed/delivered to RHODE ISLAND COLLEGE PURCHASING DEPARTMENT, BUILDING #5 in a sealed envelope furnished, by the time and date specified for the opening of responses. Bids misdirected to other locations or which are not present at the time of opening for whatever cause will be considered to be late, and will be returned unopened. For the purposes of this requirement the official time and date shall be that of the date/time stamp in the reception area.

Submission by the Bidder of a bid proposal pursuant to this solicitation constitutes an offer to contract with the State of Rhode Island through the Division of Purchases on the terms and conditions contained in this solicitation and the bid proposal. The Bidder certifies that: (1) the Bidder has reviews this solicitation and agrees to comply with its terms and conditions; (2) the bid proposal is based on this solicitation; and (3) the information submitted in the bid proposal (including this Bidder Certification Form) is accurate and complete. The Bidder acknowledges that the terms and conditions of this solicitation and the bid proposal will be incorporated into any contract awarded to the Bidder pursuant to this solicitation and the bid proposal. The person signing below represents, under penalty of perjury, that he or she is fully informed regarding the preparation and contents of this bid proposal and has been duly authorized to execute and submit this bid proposal on behalf of the Bidder.

orm W-9 (Rev. 3/7/11) State of Rhode Island

PAYER'S REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION

THE IRS REQUIRES THAT YOU FURNISH YOUR TAXPAYER IDENTIFICATION NUMBER TO US. FAILURE TO PROVIDE THIS INFORMATION CAN RESULT IN A $50 PENALTY BY THE IRS. IF YOU ARE AN INDIVIDUAL, PLEASE PROVIDE US WITH YOUR SOCIAL SECURITY NUMBER (SSN) IN THE SPACE INDICATED BELOW. IF YOU ARE A COMPANY OR A CORPORATION, PLEASE PROVIDE US WITH YOUR EMPLOYER IDENTIFICATION NUMBER (EIN) WHERE INDICATED. Taxpayer Identification Number (T.I.N.) Enter your taxpayer ident if icat ion number in the appropriate box. For most individuals, this is your social security number.

Social Security No. (SSN)

Employer ID No. (EIN)

NAME

ADDRESS (REMITTANCE ADDRESS, IF DIFFERENT) CITY, STATE AND ZIP CODE CERTIFICATION: Under penalties of perjury, I certify that: (1) The number shown on this form is my correct Taxpayer Identif ication Number (or I am w ait ing for a number to be issued to

me), and (2) I am not subject to backup w ithholding because either: (A) I have not been not if ied by the Internal Revenue Service (IRS)

that I am subject to backup w ithholding as a result of a failure to report all interest or dividends, or (B) the IRS has notif ied me that I am no longer subject to backup w ithholding.

Certification Instructions -- You must cross out item (2) above if you have been notif ied by the IRS that you are subject to backup w ithholding because of under-reporting interest or dividends on your tax return. How ever, if after being not if ied by IRS that you w ere subject to backup w ithholding you received another notif ication from IRS that you are no longer subject to backup w ithholding, do not cross out item (2). PLEASE SIGN HERE SIGNATURE TITLE DATE TEL NO. BUSINESS DESIGNATION:

Please Check One: Individual Medical Services Corporat ion Government/Nonprof it Corporat ion

Partnership Corporat ion Trust/Estate Legal Services Corporat ion NAME: Be sure to enter your full and correct name as listed in the IRS f ile for you or your business. ADDRESS, CITY, STATE AND ZIP CODE: Enter your primary business address and remittance address if different from your primary address). If you operate a business at more than one location, adhere to the follow ing: 1) Same T.I.N. w ith more than one locat ion -- attach a list of location addresses w ith remit tance address for each location and

indicate to w hich location the year-end tax information return should be mailed. 2) Dif ferent T.I.N. for each dif ferent locat ion -- submit a completed W-9 form for each T.I.N. and locat ion. (One year-end tax

information return w ill be reported for each T.I.N. and remittance address.) CERTIFICATION -- Sign the certif ication, enter your t it le, date, and your telephone number (including area code and extension). BUSINESS TYPE CHECK-OFF -- Check the appropriate box for the type of business ownership.

Mail to: Rhode Island College, Purchasing Department, Building #5 600 Mt. Pleasant Avenue, Providence, RI 02908

Solicitation #: 44566 Solicitation Title: TILE AND GROUT RESTORATION—BROWN, WEBER, THORP, AND SWEET RESIDENCE HALLS Rhode Island College BID FORM To: Rhode Island College Purchasing Office, Building 5 – East Campus 600 Mt. Pleasant Avenue, Providence, RI 02908 Bidder: ______________________________________________ Legal name of entity ______________________________________________ Address (street/city/state/zip) ______________________________________________ Contact name Contact email ______________________________________________ Contact telephone Contact fax 1. BASE BID PRICE The Bidder submits this bid proposal to perform all of the work (including labor and materials) described in the solicitation for this Base Bid Price (including the costs for all Allowances, Bonds, and Addenda):

$_____________________________________________ (base bid price in figures printed electronically, typed, or handwritten legibly in ink)

_________________________________________________________ (base bid price in words printed electronically, typed, or handwritten legibly in ink)

• Allowances

There are no allowances for this project.

• Bonds

The Base Bid Price includes the costs for all Bid and Payment and Performance Bonds required by the solicitation.

• Addenda

2014-12 (Bid Form) Page 1 of 3 Revised: 4/24/15

Solicitation #: 44566 Solicitation Title: TILE AND GROUT RESTORATION—BROWN, WEBER, THORP, AND SWEET RESIDENCE HALLS Rhode Island College

The Bidder has examined the entire solicitation (including the following Addenda), and the Base Bid Price includes the costs of any modifications required by the Addenda.

All Addenda must be acknowledged.

Addendum No. 1 dated: __________________________ Addendum No. 2 dated: ___________________________ Addendum No. 3 dated: ___________________________ 2. ALTERNATES (Additions/Subtractions to Base Bid Price) There are no alternates for this project. 3. UNIT PRICES The Bidder submits these predetermined Unit Prices as the basis for any change orders approved in advance by the State. These Unit Prices include all costs, including labor, materials, services, regulatory compliance, overhead, and profit.

1. None 4. CONTRACT TIME The Bidder offers to perform the work in accordance with the timeline specified below:

• Start of construction: May 13, 2017

• Final completion: August 15, 2017

2014-12 (Bid Form) Page 2 of 3 Revised: 4/24/15

Solicitation #: 44566 Solicitation Title: TILE AND GROUT RESTORATION—BROWN, WEBER, THORP, AND SWEET RESIDENCE HALLS Rhode Island College 5. LIQUIDATED DAMAGES

The successful bidder awarded a contract pursuant to this solicitation shall be liable for and pay the State, as liquidated damages and not as a penalty, the following amount for each calendar day of delay beyond the date for substantial completion, as determined in the sole discretion of the State:

$100.00 per calendar day

_ _ _ _ _ _ _

This bid proposal is irrevocable for 60 days from the bid proposal submission deadline. If the Bidder is determined to be the successful bidder pursuant to this solicitation, the Bidder will promptly: (i) comply with each of the requirements of the Tentative Letter of Award; and (ii) commence and diligently pursue the work upon issuance and receipt of the purchase order from the State and authorization from the user agency.

The person signing below certifies that he or she has been duly authorized to execute and submit this bid proposal on behalf of the Bidder.

BIDDER Date:_________________ ________________________________ Name of Bidder _____________________________________________ Signature in ink _____________________________________________ Printed name and title of person signing on behalf of Bidder #____________________________________________ Bidder’s Contractor Registration Number

2014-12 (Bid Form) Page 3 of 3 Revised: 4/24/15

RHODE ISLAND COLLEGE

SOLICITATION

Tile and Grout Restoration at Browne, Weber, Thorp, and Sweet Residence Halls

SCOPE OF WORK AND SPECIFICATIONS

Project Name and Location

Rhode Island College – Browne, Weber, Thorp, and Sweet Residence Halls – 600 Mount Pleasant Ave, Providence, RI 02908

Scope of Work

1. Clean, restore, and seal all tile and grout surfaces in the Browne, Weber, Thorp, and Sweet Residence Halls. This includes preparing, cleaning, restoring and sealing all tile and grout as outlined in the Specifications. Products to meet U.S. Green building Standards.

2. Project to be completed between May 13, 2017 and August 11, 2017. Contractors schedule and daily reports shall be provided to Facilities and Operations Office, located in the Physical Plant at 401-456-8262

3. Approved Hours of Operation are Monday through Saturday from 7:00am to 7:30pm. Sunday work must be approved by Rhode Island College Facilities and Operations.

Specifications

PART 1 – GENERAL

1.01 SCOPE: A. The work to be performed includes, but shall not be limited to, furnishing all labor,

materials, equipment, and other incidentals to prepare surfaces and apply product as described herein. Removal of all debris is the responsibility of the contractor.

1.02 SUBMITTALS: A. Cleaning and Maintenance Instructions and Training B. Warranty Information

1.03 QUALITY ASSURANCE:

A. All materials shall be applied by skilled workers and in conformance with manufacturer’s directions.

B. Materials shall be applied without runs, sags, or cracking C. All work to be neat and finished in all details; any damage to the existing areas will be

repaired at no additional cost to the state. D. Contractor to present professional affiliations/certifications with their proposal. E. Contractor to provide references for a similar sized project that their company has

performed.

1.04 ENVIRONMENTAL REQUIREMENTS: A. Use appropriate methods to prevent the spread of dust and debris to adjacent areas of the

building. B. Products to meet U.S. Green building Standards.

1.05 SAFETY:

A. Contractor shall at its own expense protect its employees and all other persons from risk, of death, injury or bodily harm arising from or in any way related to the work.

B. Contractor shall fully comply with all laws, orders, citations, rules, regulations, standards and statutes concerning occupational health and safety, accident prevention, safety equipment and practices, including but not limited to federal and state OSHA regulations

PART 2—PRODUCTS

2.01 PRODUCT TYPE: A: Shall be contaminant remover, mineral remover, clear or neutral grout finish compound as specified in each area, bonding polymer, permeating and repellant shield or similar highly rated product upon approval of Rhode Island College.

2.02 APPLICATION:

A. Application shall be to a completely clean and dry surface B. Application shall be to properly prepared surface and within guidelines relating to indoor,

ventilated environments as specified by product label. C. Apply permeating shield that bonds to existing grout lines that will prevent moisture and

contaminant absorption and restore grout line appearance to like-new. D. Apply protective coating to tile and grout surfaces to maintain like-new appearance E. Mask and protect areas not to be treated. F. Protect fixtures, counter tops, partitions, doors, windows, mirrors, ceiling, etc., from

overspray or drift.

2.03 FINISH SCHEDULE: A. Square footage is approximate. Vendor is responsible for exact measurements

1. Browne Hall- a. (13) bathroom floors 165 sq. ft. Tinted Overcoat b. (2) bathroom floors 105 sq. ft. Clear Overcoat

2. Weber Hall- a. (18) bathroom floors 135 sq. ft. Clear Overcoat b. (9) bathroom Walls 269 sq. ft. Tinted Overcoat c. (9) bathroom Walls 238 sq. ft. Tinted Overcoat d. (1) bathroom floor 25sq. ft. Clear Overcoat

3. Thorp Hall- a. (18) bathroom floors 140 sq. ft. Clear Overcoat b. (1) bathroom floor 35 sq. ft. Clear Overcoat

4. Sweet Hall- a. (31) bathroom floors 85 sq. ft. Clear Overcoat b. (4) bathroom floors 178 sq. ft. Clear Overcoat c. (4) bathroom floors 45 sq. ft. Clear Overcoat

d. (1) bathroom floor 87 sq. ft. Clear Overcoat e. (5) laundry room floors 45 sq. ft. Clear Overcoat

PART 3—EXECUTION

3.01 SAMPLE PROCESS: A. Step 1:

1. Apply contaminate Remover 2. 20 minute dwell time 3. Tool grout lines around edges and under toilet 4. Scrub with deck brush 5. Wet vac floor 6. Scrub rinse 7. Wet vac again 8. Rinse and check PH Levels 9. Wet vac and let dry is neutral

B. Step 2:

1. Apply Tile and Prep Cleaner – Etch 2. 20 minutes dwell time 3. Scrub with deck brush 4. Wet vac Floor 5. Scrub rinse 6. Wet vac again 7. Rinse and check PH level 8. Wet vac and let dry if neutral

C. Step 3:

1. Mix Compound 2. Mix compound and add hardener 3. Add dry solids 4. Mix thoroughly 5. Pour and squeegee into grout lines

D. Step 4:

1. Clean Up Solution 2. Presoak wipes 3. Remove residual compound from tile 4. Inspect floor and allow 20 dry time

E. Step 5:

1. Epoxy Coating 2. Mix base with cure 3. Add 140 aggregate and mix thoroughly 4. Apply even 3 mil epoxy coating and allow to dry 5. Place Caution Tape and signs on outside of door

3.02 PREPERATION: A. Remove existing finish and extract embedded soil and contaminants from tile and grout

surfaces, including floors and baseboards in the Residence Halls Suite Bathrooms, Hallway Bathrooms, Lounge Bathrooms, and Laundry Rooms

B. Pressure wash and vacuum all tile and grout surfaces C. Remove mineralization from tile surfaces and mineral deposits from grout pores D. Condition and prepare grout for reception and bonding of new finish

3.03 WORKING CONDITION: A. The Contractor, during the construction period, may leave essential equipment at the

location approved by the Facility and Operations Project Manager. The Contractor shall be responsible for damages to any property including fixtures, counter tops, partitions, doors, windows, mirrors, ceilings, etc. Contractor shall secure the work site against possible injury or harm to others.

PART 4—COMPLETION 4.01 CLEAN UP:

A. General 1. All waste materials, workman debris, etc. shall be cleaned from the job site each day.

4.02 INSPECTION:

A. The client will inspect all work prior to the final acceptance and note any deficiencies found so that the contractor can rework them.

4.02 WARRANTY: A. The contractor warrants to the client that all labor performed and materials furnished shall

conform to the specifications herein, be of good quality and free of faults and defects, and be in accordance with the applicable code requirements.

B. The contractor hereby warrants its workmanship and materials. If, within the time periods set forth in the warranty, any of the work is found to be defective or not in accordance with the terms, contractor shall promptly correct such work or repair or replace any defective material upon notice.

1. Warranty shall be for a period of at least three (3) years for material and one (1) year for labor and workmanship from the date of completion.

APPENDIX A

Rhode Island College

Purchasing Department

Bid Preparation Checklist Date: 3/20/2017 Bid#: 44566 Title: TILE AND GROUT RESTORATION—BROWN, WEBER, THORP, AND SWEET RESIDENCE HALLS —RIC This checklist is provided to assist the bidder in preparing a bid proposal for submission. It is not a substitute for a thorough review of the Instruction to Bidders nor a comprehensive list of all bid proposal requirements. Each bidder is responsible to review the Instructions to Bidders and to comply with all requirements of the Solicitation. Bid Proposal Package: ☒ Bidder Certification Cover Form (completed) signed in ink ☒ Bid Form

• All applicable blank spaces on the Bid Form have been completed • All Addenda have been acknowledged • Bid price printed legibly in ink (in both words and figures that match where specified) • Erasures or corrections have been initialed by person signing the Bid Form • Bid Form is signed in ink

☐ Bid Surety

• Bid bond or certified check (for DOT projects, bid bond only) • Bid surety is five percent of the bid total (or such other specified amount) • Bid Bond is signed by the bidder and surety • Power of Attorney is attached to the Bid Bond showing the name of person who signed the

surety bond ☐ Public Copy of bid proposal in pdf format on a read-only CD-R media disk ☐ General Contractor Apprenticeship Certification Form “2013-14” (for projects $1,000,000 and greater)

required at time of bid proposal submission Note: General Contractor Apprenticeship Re-Certification and Certification Form “2013-16” and

Subcontractor Apprenticeship Certification Form “2013-15” are not required at time of bid proposal submission deadline.

2013-5 Page 1 of 2 2/25/2014

☒ Applicable professional licenses (as specified in the Solicitation) ☐ Rhode Island Contractor Registration Board No. ☒ All bid proposal documents in a sealed envelope with the specific Solicitation #, Solicitation title, and

the bid proposal submission deadline marked in the upper left hand corner of the envelope ☒ Each bid proposal submitted in a separate sealed envelope ☒ Completed Form W-9 ☐ Other _____________________________________________________________________________ Buyer Name: Leanne DeCesare Contact Information: Phone: 401-456-8047 email:LDECESARE@RIC.EDU

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