invitation for bid fivb volleyball challenger cup (vcc

Invitation for Bid

FIVB Men’s Volleyball Challenger Cup (VCC) -

Terms & Conditions

As at 15 October 2021

FIVB Men’s Volleyball Challenger Cup – IFB – Terms & Conditions

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INDEX

Section 1 INVITATION TO BID 3

Section 2 AGREEMENT 6

Appendix A HOSTING TERMS 9

Appendix B COMMERCIAL TERMS 17

Schedule 1 COURT LAYOUT 23

Schedule 2 COMMERCIAL INVENTORY 24

Schedule 3 LED REQUIREMENTS 30

Appendix C LEGAL TERMS 33


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SECTION 1 Invitation for Bid (IFB)

1.1 Purpose of the IFB

The purpose of this IFB is to provide Bidders with the opportunity to bid for the rights and obligations, including hosting (Appendix A) and commercial (Appendix B) rights and obligations as well as the legal terms (Appendix C) associated with the organisation of the VCC. 1.2 No Volleyball World (VW) Obligation This IFB is not a tender and does not commit VW in any way to select a Bidder, or to proceed to negotiations for an agreement, or to award any agreement. VW reserves the complete right to, at any time, to amend the process and any deadlines, reject all Bids, and to terminate this IFB process.

1.3 Governing terms for IFB The Bidder herewith accepts and agrees that the present Terms and Conditions (“TnC”), including the

Appendices and Schedules, govern the organisation and hosting of the VCC that is the subject of this

IFB.

1.4 Bidding Deadline All bids to host the 2022 edition of the VCC must be received by VW at the email address,

[email protected] , by no later than 12 PM (noon) Central European Standard Time on

6 December 2021. All bids received by the deadline are final and can only be revised after the deadline

upon VW’s request.

1.5 Bidders

This IFB is open to National Federations, Agencies, Organisers, cities and any other third parties

interested in participating in the bid process for the Event. By submitting a bid, any prospective bidder

represents and warrants that it has the full capacity and authorisation to organise the VCC in the

bidder’s proposed host country and city/cities and is aware of the relevant local legislation,

governmental requirements and other requirements or restrictions known at the time of the bid

necessary to organise the VCC in the bidder’s proposed host country and city/cities.

1.6 Multi-Edition Bids

A Bidder may submit a Bid for multiple editions of the VCC. A Bidder can bid for a maximum of three (3) editions of the VCC. The Bidder acknowledges that the VW has the right to revise the TnC for future editions of the VCC in the event of a Multi-Edition Bid, providing in such case an opt-out for the successful Bidder.

1.7 National Federation Involvement Any third party bidder should be aware that the National Federation where said bidder wishes to host

the VCC may have commercial or organisational requirements or restrictions for organising an event

in said National Federation’s Territory including restrictions deriving from national sponsorship

agreements related to the National Federation’s national team. These requirements and restrictions

have to be respected by the bidder. Thus, VW strongly encourages the third party bidder to contact

the National Federation in the Territory that it wishes to organise the VCC before entering a bid in

order to obtain any information related to such requirements and restrictions.

After the deadline, VW reserves the right to disclose the names of the bidders (but not the value,

conditions and details of the bids) to the relevant National Federation where a bidder wishes to host

the VCC in order to solicit said National Federation’s assessment. The National Federation shall provide

mailto:[email protected]


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VW with objective reasons – if any - as to why the bidder is not qualified to organise the Event in its

Territory within ten (10) days from receiving the list of bidders. VW will consider these reasons as part

of its evaluation of the bid.

1.8 Bidder's Expenses

Bidders are solely responsible for their own expenses in preparing and submitting Bids, and for any meetings, negotiations or discussions with VW or its representatives and consultants, relating to or arising from this IFB. VW and its representatives, agents, consultants and advisors will not be liable to any Bidder for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever, incurred by the Bidder in preparing and submitting a Bid, or participating in negotiations for an Agreement, or other activity related to or arising out of this IFB.

1.9 No Agreement

By submitting a Bid and participating in the process as outlined in this IFB, Bidders expressly agree that no agreement of any kind is formed under or arises from this IFB prior to a formal appointment by VW as described in the IFB and in these TnC, except as otherwise expressly provided under this IFB and notwithstanding the bidder’s obligations under this IFB with respect to the bidding process.

1.10 Conflict of Interest

A Bidder shall disclose in its Bid any actual or potential conflicts of interest and existing business relationships it may have with VW, its elected or appointed officials, representatives, member federation officials and representatives or employees. VW shall rely on such disclosure.

1.11 Solicitation of VW Staff and Officials

Bidders and their agents will not contact any member of the FIVB or VW, including staff and elected officials or representatives with respect to this IFB, other than the VW Representative, who will be informed to the Parties, or the VW Evaluation Team at any time prior to the award of an agreement or the cancellation of this IFB.

1.12 Property and Confidentiality

All Bids, supporting documentation and generally Bidder’s submissions to VW prior to its appointment become the property of VW and will not be returned to the Bidder. All submissions will be held in confidence by VW unless otherwise required by law.

1.13 Key Persons

The Bidder shall identify up to two (2) key persons that will be committed to be in charge and actively work throughout the project, if the Bidder is selected.

1.14 Evaluation Team

The evaluation of Bids will be undertaken on behalf of VW by the Evaluation Team. The Evaluation Team may consult with others, including FIVB elected officials and staff members, third party consultants and references, VW representatives and event organisers, as the Evaluation Team may in its discretion decide what is required. The Evaluation Team will give a recommendation for the selection of a Bidder or Preferred Bidder(s) to the VW.

1.15 Evaluation Criteria

The Evaluation Team will compare and evaluate all Bids to determine the Bidder's strength and ability to host the VCC, in order to recommend the Bid which is most advantageous to the VW for a final decision. The Evaluation Team will not be limited to any selection criteria. It may consider various criteria that the team identifies as relevant during the evaluation process, such as the presentation of marketing and communications plans, sporting considerations, etc. The Evaluation Team may also consider any additional proposals regarding the organisation of the VCC, including the structure of the


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organisation of the VCC. The Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the Bids by comparing one Bidder's Bid to another Bidder's Bid.

1.16 Additional Information

The Evaluation Team may, at its discretion, request clarifications or additional information from a Bidder with respect to any Bid, and the Bidder shall provide such clarifications or additional information within a reasonable time. The Evaluation Team may make such requests to only selected Bidders. The Evaluation Team may consider such clarifications or additional information in evaluating a Bid.

1.17 Interviews / Inspection visits

The Evaluation Team may, at its discretion, invite some or all of the Bidders to appear before the Evaluation Team to provide clarifications of their Bids. In such event, the Evaluation Team will be entitled to consider the answers received in evaluating Bids. In addition, the Evaluation Team may request inspection visits for up to two (2) of its members at the Bidders’ costs.


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SECTION 2 AGREEMENT

2.1 Bid Offer

The Bidder wishes to bid the following in order to organise the VCC:

Value of Proposal: Please indicate the amount of the financial proposal you would like to make as part of your Bid:

Total Financial Proposal (minimum set by VW- flat fee of Three thousand US Dollars (USD 300,000)

_________________________________________________

_________________________________________________

Editions: Please select the editions by clearly marking an “X” next to the relevant editions that will form part of the bid (min. 2022):

X 2022

X 2023

X 2024

Host Country and Proposed Host City: The Bidder designates the following country and proposed host city(ies) for the VCC for each edition of the VCC that the Bidder would like to bid for:

_______________________________________________

_______________________________________________

_______________________________________________

Additional Terms offered as part of the Bid:

_______________________________________________

_______________________________________________

_______________________________________________

Additional Documentation: As part of its bid, the Bidder may attach any additional documentation that it wishes the VW Evaluation Team to consider as part of its bid, such as a Marketing and Communication Plan, an overview of the proposed Site and the infrastructure around the Site, Presentation and Entertainment Plan, power points describing its vision of the development of volleyball, etc.

In the event that a party fails to fill in a relevant section of the Bid and such relevant section has a minimum requirement, the party shall be deemed to have bid the minimum.

The Bidder shall tentatively propose one or more host city(ies) as part of its bid; however, it must confirm the final host city for the VCC 2022 by no later than 1 December 2021.

2.2 Bidder’s obligations The Bidder agrees:


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a. to comply with the Bid and perform all duties and obligations as specified in these TnC and in the Appendices A-C;

b. to assume the responsibility to organise the VCC for the editions proposed in Clause 2.1 above in the territory designated above, during the time period approved by VW, under the conditions established by VW, these Terms & Conditions and the most recent version of the FIVB Volleyball Sports Regulations, FIVB Volleyball Event Regulations and the Specific Competition Regulations for the Challenger Cup.

c. to pay to VW the total fee provided for the VCC by no later than 1 March 2022

In the event that a Bidder submits a Multi-Edition Bid, instalments for future editions of the

VCC shall be due at the same time as above during the subsequent year(s).

Any payments due to VW under these TnC will be made net of any and all taxes (including

any withholding taxes levied at the residence country of the Bidder), and any other

deductions required to be made shall be the sole responsibility of the Bidder. Delayed

payments will be subject to interest of five percent (5%) per annum.

All payments mentioned herein shall be paid to the following bank account of the VW:

Account holder: VW VOLLEYBALL WORLD SA C/O CHATEAU LES TOURELLES CHEMIN EDOUARD-SANDOZ 2 -4 1006 LAUSANNE IBAN (e-banking format): CH8200767000Z55109738 Address of your bank: Banque Cantonale Vaudoise Place St-François 14, CP 300 1002 Lausanne Clearing No.: 767 SWIFT/BIC: BCVLCH2LXXX CCP: 10-725-4

Furthermore, in exercising its rights and performing its obligations under theses TnC, the Bidder shall comply fully with all Applicable Laws, the FIVB Regulations as applicable from time to time and any relevant guidelines and/or instructions issued by or on behalf of VW from time to time. Without limitation to the foregoing, the Bidder shall ensure that it does not use any of the rights granted herein in a manner which in the reasonable opinion of the VW is prejudicial to the sport of Volleyball, to the FIVB, VW or to the VCC and that it does not cause FIVB, VW or any of its national federations or VW contractual partners (including without limitation sponsors, suppliers, broadcasters etc.) to breach any Applicable Laws. Upon any request from VW, the Bidder shall provide to the VW (at the Bidder’s cost) reasonable evidence that any of its actions in implementing its rights hereunder shall not cause any such breach. The Bidder shall accurately report all financial information related to revenues and costs for the VCC to the VW. The VW reserves the right to request proof of any financial representations made by the Bidder and/or additional financial protections in its sole discretion in whatever form,


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including but not limited to, the Bidder’s financial records related to the organisation of the VCC or an independent audit of the Bidder’s financial records related to the organisation of the VCC.

2.3 Binding effect in the event of a successful bid

By signing below, the Bidder acknowledges that it has reviewed the TnC and agrees to be bound by

these TnC in organising and hosting the VCC in the event of a successful bid.

2.4 Applicable law and dispute resolution clause

This IFB shall be construed in accordance with the FIVB Constitution and Regulations and shall be

governed by the Laws of Switzerland without regard to its conflict of law rules.

Any dispute arising from or related to the IFB and the bidding process must be negotiated in good faith

by the Parties. If the Bidder and the VW are unable to conciliate after thirty (30) days from notification

of the start of the conciliation, the dispute can be submitted exclusively to the Court of Arbitration for

Sport in Lausanne, Switzerland, and resolved definitively by a panel of three arbitrators in accordance

with the Code of Sports-related Arbitration in force at the time of the notification. The language of the

arbitration will be English.

IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed by their duly

authorised officers or representatives on the day and year of its signature by VW.

Date/Place ____________________ Date/Place ____________________

For the Bidder For VW

Name: ________________________ Mr. Finn Taylor

Capacity: _______________________ CEO

Signature: ________________________ Signature: ________________________


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FIVB MEN’S VOLLEYBALL CHALLENGER CUP

Terms & Conditions for Organising the VCC

APPENDIX A – HOSTING TERMS

1. GENERAL UNDERTAKINGS 1.1 The ORGANISER1 shall exercise the rights and obligation set forth in this Appendix A in

accordance with the VCC calendar during the time period approved by VW and in accordance and full compliance with the terms and conditions established by VW in the FIVB EVENT REGULATIONS, the FIVB COMPETITION REGULATIONS, the FIVB Sports Events Council decisions, any Marketing Guidelines provided in addition to these TERMS AND CONDITIONS.

1.2 The ORGANISER hereby recognises that VW has established the VCC to be held with the

participation of the world's great national men’s volleyball teams, for potential qualification to the Volleyball Nations League. The VCC is placed under the exclusive authority of the VW and, subject to this Appendix B, all rights related to the VCC are and remain the sole property of the VW.

1.3 The ORGANISER must establish an ORGANISING COMMITTEE to be responsible for the administration of the organisation, preparation, staging, and winding up of the VCC in accordance with the FIVB EVENT REGULATIONS and the FIVB COMPETITIONS REGULATIONS. The ORGANISER shall provide VW with the Organising Committee’s structure within thirty (30) days of the confirmation of VW’s acceptance of the ORGANISER’s bid. The ORGANISER shall ensure that the Organising Committee is structured in accordance with the relevant provisions of the FIVB EVENT REGULATIONS. The establishment of an Organising Committee shall be a material obligation for the ORGANISER under this AGREEMENT.

1.3.1 In the event that the OC is a separate legal entity from the ORGANISER, the

ORGANISER shall ensure that the OC is jointly and severally liable towards VW with respect to all obligations undertaken by the ORGANISER under this AGREEMENT. The ORGANISER shall provide VW with a respective confirmation of the OC in writing.

1.4 The ORGANISER shall undertake the following rights and duties:

- To be delegated trustee of the VCC in its TERRITORY as stated in Section I of the FIVB EVENT REGULATIONS;

- To be granted both the powers and duties as specified in Section II of the FIVB EVENT REGULATIONS; and

- To perform its duties in accordance with the instructions given by the VW Volleyball Events Director and, as provided for in the FIVB COMPETITION REGULATIONS, the FIVB Volleyball Council decisions as well as the FIVB EVENT REGULATIONS.

1.5 The ORGANISER declares that it has sufficient financial capacity necessary to properly organise

the VCC in accordance with this AGREEMENT. VW reserves the right to request proof of the ORGANISER’s financial capacity and/or additional financial protections in its sole discretion in

1 All terms in bold are defined in the “Definitions” section of Appendix D.


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whatever form, including but not limited to, the ORGANISER’s financial records related to the organisation of the VCC, an independent audit of the ORGANISER’s financial records related to the organisation of the VCC or a guarantee from a bank or other reputable financial institution or governmental authority.

2. COMPETITION FORMULA

2.1. The VCC shall be held from 27-31 JULY 2022 and will played by six teams as follows:

2.1.1. In the event that the VCC is organised in the TERRITORY of a national team that

participated in the QUALIFICATION ROUND (if held in respective Continental

Confederation territory) of the VCC: the national team of the National Federation

hosting the TOURNAMENT plus the top ranked teams not yet qualified to the Volleyball

Nations League as per the Senior World Ranking for National Teams on 31 MARCH 2022

per Continental Confederation (s) as follows:

• top ranked team from CAVB,

• top ranked team from NORCECA,

• top ranked team from AVC and CSV combined, and

• the two CEV finalists of the QUALIFICATION.

2.1.2. In the event that the VCC is organised in the TERRITORY of national team that did not

participate in the QUALIFICATION ROUND (if held in respective Continental

Confederation territory) of the VCC: the top ranked teams as per the Senior World

Ranking for National Teams on 31 MARCH 2022 from each Confederation(s) plus the

finalist from the CEV QUALIFICATION ROUND.

2.2. The Competition Format will feature ten (10) matches organised as follows:

2.2.1. Two groups of three teams will play the teams in their own group over three (3) days. One match per group per day.

2.2.2. The two first ranked teams of each group will play the second ranked team from the other group in a semifinals match.

2.2.3. The winners of the semifinals play for first place and the losers of the semifinals play for third place.

2.3. Promotion – Relegation: 2.3.1. The winner of the VCC shall be promoted to the VW Volleyball Nations League and

replace the lowest-ranked CHALLENGER TEAM. 3. GRANT OF RIGHTS

The parties acknowledge that the VW is the exclusive owner of the VCC and, in its position as exclusive

owner of all rights related to the VCC, hereby grants the following rights to the ORGANISER:

3.1. the exclusive non-transferable right to organise and stage the VCC in the TERRITORY during

the TERM according to the terms established by the FIVB EVENT REGULATIONS, FIVB

COMPETITION REGULATIONS, and these TERMS AND CONDITIONS during the TERM.

3.2. if the ORGANISER’s national team competed in the QUALIFICATION ROUND, the right to have

the ORGANISER’s national team participate in the VCC according to the terms regarding

sporting merit established by VW in the FIVB SPORTS REGULATIONS, the FIVB EVENT


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REGULATIONS, the FIVB COMPETITION REGULATIONS, the FIVB Sports Events Council

decisions and this Appendix A.

3.3. the right to use the Volleyball Information System (VIS) provided by the VW for the prompt

distribution of team participation, event’s ranking, world ranking, results, bulletins, etc.

3.4. the right to organize kids’ camps and other programs design to promote the sport of volleyball

and foster corporate goodwill.

3.5. the right to benefit from visibility on the EVENT website created by VW for the EVENT and

with tourist information.

4. OBLIGATIONS OF THE VW

VW undertakes to:

4.1. determine the competition schedule taking into account the needs of the VW TV

COORDINATION AGENCY, the ORGANISER, the DB and the INTERNATIONAL BROADCASTERS.

4.2. to assign the best available FIVB officials and VW delegates to ensure the smooth running of

the VCC, as well as implement officials’ training program.

4.3. pay the international travel for the participating teams..

4.4. pay its share of the per diem for the FIVB officials and referees participating in the VCC.

4.5. cover all costs linked to the design (NOT the cost for production and installment, this is

obligation of the ORGANISER) of the full branding of the venue (inside and outside competition

hall).

4.6. provide the VCS through its supplier as well as pay the international and local transportation

costs of the VCS equipment, the international and domestic airfare of the technicians

operating the VCS, and a portion of the service fee paid to the VCS supplier.

4.7. promote the VCC internationally through all available communication means (including the

VW website and social media) used by the VW Digital Department.

4.8. create, develop and control the website for the VCC, which shall have an volleyballworld.com

and volleyball.world domain name, and its content (e.g:

https://en.volleyballworld.com/en/volleyball/challengercup/2022).

4.9. include the information and pictures related to the VCC in the VW publications (final report,

VCC previews, video highlights, clips, etc.).

4.10. decide upon all other matters in relation to the VCC and its program, to the extent they are

not regulated in the present AGREEMENT or in the FIVB EVENT REGULATIONS.


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4.11. guarantee the production of the DOMESTIC FEED and INTERNATIONAL FEED of the VCC and

all other broadcast obligations through a company designated by VW.

5. ORGANISATIONAL MATTERS The ORGANISER shall:

5.1. comply with the match timetable drawn up by VW, taking into account the needs of the

INTERNATIONAL BROADCASTERS, the presence of the local public and the recommendations laid down for the players by the FIVB Medical Commission.

5.2. submit to VW the VCC official forms and local government guarantees before the deadline

fixed by the FIVB Volleyball Council. The ORGANISER shall work with government authorities and its national sports governing bodies to timely issue visas for the participating teams, FIVB officials and referees, as well as custom facilities for equipment and all necessary security measures.

5.3. complete the questionnaire on the HOST CITY in the online database, detailing the city's infrastructure, communication possibilities, venues and hotels, signed by the city's government or sports authority and the ORGANISER by no later than 31 December 2021 for the 2022 edition and at least one (1) year before the start of each subsequent edition of the VCC for future editions of the VCC. The HOST CITY shall be a volleyball relevant city in the TERRITORY. Regarding the venue, the ORGANISER shall provide all of the technical information, including dimensions, lighting system, layout, available technology details, VIP facilities and amenities services of the venue. The final venue shall be approved by VW. The venues must also adhere as closely as possible to the following requirements (any difference(s) must be submitted to the VW for approval):

PLAYING COURT:

5.4. provide and cover all competition venue arrangements, full technological support and charges linked to it at least five (5) days before the start of the VCC, in particular (without limitation): a. Hiring and preparation of the competition venues, including two warming-up areas

and the installation of temporary spectator stands, wherever required; b. All working areas and maintenance staff needed. The ORGANISER shall provide proper

working facilities, including a dedicated LAN internet connection, at the competition venue and the official hotel to support the VW’s working activities, which shall include one (1) laptop (or word processor) with one (1) printer with photocopier function, high Speed WiFI internet; and any other necessary equipment and furniture that is required;

c. VIP hospitality room, decoration and catering. The ORGANISER shall guarantee corporate and commercial hospitality for VIPs of highest level in accordance with the standards established by VW and of a quality befitting the highest level of international competitions. The ORGANISER shall provide access to VW and the VW COMMERCIAL AFFILIATES in accordance with Clause 3.6.3 of Appendix B;

Capacity (min): 3,000 Seats Dimensions: 21 x 35 Meters Height: 12.5 Meters Lighting: 2,000 Lux over Playing court 1,000 Lux over spectators


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▪ Upon VW‘s request, the ORGANISER shall provide one of the best location/space available for a potential VW hospitality, free of charge, and VW shall cover all operational costs to decorate and host the VW hospitality. VW shall confirm the use of the space at least two (2) months before the start of the VCC. In the event that the VW fails to confirm its use of the space within the deadline, ORGANISER will be free to use the available location(s);

d. Equipment and furniture for the press working and telecommunications areas, cafeterias and lounge, as well as decoration and sound equipment for the interview rooms;

e. The branding of the main venue, including production, installation, maintenance, dismounting and recycling of the material in accordance with the BRANDING KIT, and rules set by VW for the VCC. The measurements and plans of the main hall which shall be submitted to the VW at least five (5) months before the start of the VCC. For the sake of clarity, VW will be responsible of the entire design and artwork of the VCC’ look whereas ORGANISER will be taking care of the production and instalment;

f. At least one (1) LED giant screen in the venue in accordance with the technical requirements as provided by VW;

g. Facilities and local accommodation costs as required in the technical requirements for volleyball, including, but not limited to Operations area, court requirements, automation requirements and TV broadcast requirements and all of the related costs in the TERRITORY;

h. all the related costs of the VCS in the TERRITORY (i.e. installation, local accommodation and travel costs for up to three (3) technicians running the VCS, etc.) as well as a portion of the service fee designated by the VW. In the event that VW finds a sponsor for the VCS, then ORGANISER shall only have to cover local accommodation and travel costs for up to three (3) technicians.

i. Any computer, tablets, score boxes, referee communication material and any future material as VW deems necessary for the smooth running of the matches and the VCC in general;

j. The entertainment activities in accordance with the Sport Presentation and Entertainment Plan described in Clause 5.14 below;

k. Sound and light system (approved by VW or the VW TV COORDINATION AGENCY and as necessary for the HD TV production in accordance with specifications provided by VW);

l. High-speed WiFi access at the competition venue (at least four [4] different networks) [Minimum of 30mpbs per network upload and download speed];

m. Security at the competition venue and non-competition venues; n. DJ and MC (announcer); o. A backup electronic power generator in case of power failure; p. Reasonable technological upgrades in the event of Multi-Edition Bids.

5.5. submit the specifications for the venue lighting, LED boards, giant screens and scoreboards to

VW or its external advisor for VW’s approval to ensure it complies with the technical requirements provided by VW by no later than 31 December 2021 for the 2022 edition and at least one (1) year before the start of each subsequent edition of the VCC for future editions of the VCC. This is a material term for the approval of the venue.

5.6. organise the welcome, four-star accommodation (single rooms), local transportation to/from the airport and during the stay, airport departure taxes and its share of the per diems in accordance with the FIVB Financial Regulations for all FIVB designated officials including referees, control committee members, technical or administrative delegates and staff of the VW TV COORDINATION AGENCY in accordance with the relevant provisions of the FIVB EVENT


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REGULATIONS and the FIVB COMPETITION REGULATIONS. The specific titles and roles of the VW officials will be provided at least four (4) months before each edition of the VCC.

5.7. make arrangements and bear the costs for welcome, local transportation and farewell party for all participating teams and VW designated officials.

5.8. pay for airport tax for all participating teams and VW designated officials. If Applicable.

5.9. arrange for and bear the costs of five-star hotel accommodation (where not available, the most prestigious in the area) for each team delegation of twenty-two (22) members, which shall consist of fourteen (14) players and six (6) coaches and/or officials plus two (2) local assistants (interpreter and guide) in accordance with the relevant provisions of the FIVB EVENT REGULATIONS and the FIVB COMPETITION REGULATIONS:

a. four (4) single rooms, seven (7) double rooms if the participating teams travel with twelve

(12) players or eight (8) double rooms if the participating teams travel with more than twelve (12) players and

b. three (3) buffet style meals and one (1) snack for each participant.

5.10. provide a ticket sales programme at least six (6) months prior to the VCC for VW approval.

5.11. pay for the cost of printing all entrance tickets, local promotional material and official programs (in accordance with Annex E of the FIVB EVENT REGULATIONS) for the VCC. The ORGANISER must exclusively use the design layouts (for promotional material and tickets) provided for by VW.

5.12. guarantee a minimum occupancy of 60 percent of the competition hall seating capacity. This

is a material term of this agreement, which will be evaluated as part of the organisation of the VCC.

5.13. The ORGANISER shall develop HOST CITY branding in accordance with the BRAND GUIDELINES, including promotional activities such as but not limited to: - dressing at the most frequented locations of the HOST CITY; - public transportation dressing; - etc.

For the sake of clarity, the ORGANISER shall obtain all necessary authorizations from the HOST CITY competent authorities.

5.14. submit a Sports Presentation and Entertainment Plan to the VW no later than three (3) months before the start of the VCC for approval in accordance with the VCC running order and official protocols. The ORGANISER shall cover all the costs and expenses related to the professional public announcers, DJs, performers/entertainers and musicians. The entertainment plan shall cater to the community and the fans at the stadium and has to be in line with the VW requirements.

5.15. use LED advertising boards to be placed around the playing area (according to the Appendix B – Schedule 1 & 3) in accordance with the technical specifications provided by the VW and pay for the international transportation and any tax or charge for the setup of the VW - and VW COMMERCIAL AFFILIATE - LED system in the SITE.


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5.16. provide a round-the-clock medical assistance for the teams, FIVB referees, FIVB Officials and FIVB and VW Staff (first aid, illness, any accidents, injuries, etc.).

5.17. provide a sufficient area and facilities to allow the FIVB, or third parties designated by the VW, to conduct doping control and sample collection in accordance with the FIVB Anti-Doping and Medical Regulations. This area shall be separate from the medical facilities provided in Clause 5.16 above. Additionally, if requested by the FIVB at least three (3) months before the VCC, the ORGANISER shall provide the FIVB with space in the event to conduct anti-doping education programmes.

5.18. bear all costs in relation to the provision of any necessary service for the VCC – as deemed by VW – such as: a. Recruited team interpreters, who speak the teams' languages, plus one (1) English

interpreter, especially for press interviews at the stadiums; b. Manpower for the organisation (all staff and volunteers). The organisational chart shall

include the following functions: a Supervisor, an Event Manager, Sports Presentation Manager and Community Manager;

c. Mobile phones for the VW Supervisor and VW Event Manager, including a prepaid card allowing a minimum of twelve (12) hours of national talk-time.

d. Teams' laundry expenses, namely two sets of game shirts, training outfits, shorts and socks, per day for the period of the MATCHES;

e. Access to a workout room for each team, which shall include weightlifting and fitness equipment of a quality that is sufficient for a world class athlete;

f. Provision for contractual partners, including manufacturers of the advertising panels, television staff and television rights holder with a reasonable quantity of access accreditations for each MATCH. Each accreditation shall allow appropriate access to special service zones as well as to particular areas, such as press or television centres;

g. To make available for the VW TV COORDINATION AGENCY staff an internet connection and a telephone and provide any assistance or equipment required.

5.19. provide any necessary assistance and equipment (e.g. audio communication system) to the

VW Event Manager and other VW staff regarding the sports presentation elements of the VCC, which shall be controlled by VW.

5.20. provide a media plan at least four (4) months prior to the VCC for VW approval.

5.21. make all necessary arrangements and expenditure for media:

a. to provide top quality working facilities with free high-speed Internet connections (at least 2), telephone and fax installation for Media, VW Supervisor and VW Event Manager use, and transmission costs for all press releases and VIS information, including direct link with the VW, on those sites for the following parties preparing reports, articles, programmes, and so forth, for the VCC:

• Local mass media;

• International press agencies; and

• Other event organisers. b. to use the VW Accreditation System for receiving and approving or rejecting media

requests for accreditation and informing which media are present onsite. c. to set up a specific media tribune has to be set up and fully equipped outside of camera

view and the mixed zone has to be protected and located outside of the field of play in order to avoid any noise disturbances.

d. to hire a professional photographer who must provide local newspapers with a minimum


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of six (6) photos per day (including team and action photos), in addition to providing twenty-four (24) photos (not including the team photo) per match to the VW for use on its website (in coordination with the VW Communications Department). The photos must meet the standards set for in the Media Guidelines; and

e. to issue press releases for the international press

• Compile an international press phone and email list; and

• Send out results internationally from each HOST CITY.

5.22. develop and pay the expenses for a professional local Marketing, Promotion and Public Relations Plan for the VCC in accordance with Article 74.4 of the FIVB EVENT REGULATIONS, which shall be submitted three (3) months prior to the VCC for VW approval. In particular:

5.22.1. to take the necessary measures in order to attract the attention of the local mass

media in general and those that are in charge of Volleyball, produce press releases, use social media in order to promote the VCC (Twitter, Facebook, etc.) and use press releases prepared by VW for distribution;

5.23. designate an area and provide all necessary assistance (if requested by the VW) to company designated by VW to produce the DOMESTIC FEED and INTERNATIONAL FEED. The company designated to produce the DOMESTIC FEED and INTERNATIONAL FEED shall cover all onsite costs related to the implementation of its services, which the ORGANISER shall offer at market price in accordance with a rate card.

5.24. designate an area and provide all necessary assistance (if requested by VW) for VW Official Betting Service provider. The VW Official Betting Service provider shall cover all onsite costs related to the implementation of its services, which the ORGANISER shall offer at market price in accordance with a rate card.

5.25. pay all penalties issued by VW in accordance with this AGREEMENT and the VW Disciplinary Regulations incurred for undue delay in providing documents, information or data necessary to the successful organisation of the VCC.

5.26. bear the necessary insurance costs in order to cover the ORGANISER’s civil liability as well as the risk of loss resulting from causes outside the VW's or ORGANISER’s control and/or in circumstances not imputable to either as part of organising the VCC. The ORGANISER must present the signed insurance policy contract, naming VW as an additional insured under the insurance policy, for the VCC at least sixty (60) days before its starting day. In case of non-compliance with this provision, the ORGANISER will compensate the VW for any and all liability and/or damages incurred resulting from the abovementioned causes.


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FIVB MEN’S VOLLEYBALL CHALLENGER CUP

Terms & Conditions for Organising the VCC

APPENDIX B – COMMERCIAL TERMS

1. BASIC PRINCIPLES 1.1 VW is the sole owner of the VCC and of all rights of advertising/publicity rights, MEDIA RIGHTS,

and any other commercial rights in relation to the VCC. 1.2 VW is also the sole owner of the MARKS and in general all FIVB and VW’s names, logos, brands,

music, mascots, medals, plaques and trophies. 1.3 All rights to the fixture list, as well as any data and statistics collected by VW (including

databases in which such data is stored) in relation to the games of, and players’ participation in, the VCC are the sole and exclusive property of VW. No tickets or accreditation may be used by anyone in order to gain access to a venue of the VCC for the purposes of collecting or gathering such data, and such activities are expressly prohibited. The ORGANISER undertakes the responsibility to implement and enforce VW’s rights through the appropriate means, including in the tickets’ terms of use. The foregoing prohibition does not apply to the participating National Federations, subject to any and all such data collected being used solely for the purposes of instructing their team, players and officials and expressly excluding any other exploitation or use whatsoever.

1.4 The VW is solely authorized to grant commercial, promotional and licensing rights to the VCC

such as, but not limited to the following:

1.4.1 Association rights through official titles such as “Partner”, “Sponsor”, “Supplier”, etc., linked to the VCC.

1.4.2 Promotional rights for (stands for) sale, demonstrations or exhibitions inside or outside of the SITE (including the press centres) and through digital platforms or technologies, such as the VCC website, VCC app and VCS. Said digital platforms shall be exploited and managed exclusively by the VW.

1.4.3 Right to sell any MERCHANDISING or other products at SITES and other official venues.

1.4.4 Licences for the use of the MARKS (including emblem, logo, designation, name, title)

of the TOURNAMENT, including the right to use the MARKS on MERCHANDISING.

1.4.5 Advertising rights by placing or using static, dynamic or sound advertising/publicity in or around the SITE.

1.4.6 All MEDIA RIGHTS arising from or in connection with the VCC, which shall be fully retained by the VW.

1.4.7 VW shall reserve the right to approve all ORGANISER COMMERCIAL AFFILIATES

according to International practices, such approval not to be unreasonable withheld.


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2. ORGANISER RIGHTS The VW, in its position as exclusive owner of all rights related to the VCC, hereby grants the following rights to the ORGANISER: 2.1 The right to use the official titles, including the VCC TITLE, as chosen by VW. For the avoidance

of doubt, the ORGANISER shall not have the right to obtain any title sponsorship for either the VCC. Such rights shall remain exclusively with the VW. The VCC TITLE shall be used by all stakeholders to refer to the VCC in a proper and official manner as follows:

2.1.1 “FIVB VOLLEYBALL CHALLENGER CUP [YEAR]” or

2.1.2 in the event of a TITLE sponsor, “[TITLE sponsor] FIVBVOLLEYBALL CHALLENGER CUP

[YEAR]” or

2.1.3 in the event of a presenting sponsor, “FIVB VOLLEYBALL CHALLENGER CUP [YEAR] presented by [presenting sponsor]”.

The ORGANISER and the HOST CITY shall use the official VCC TITLE in all public statements and communications in order to ensure consistency across all HOST CITIES and countries.

2.2 The right to conduct a bidding process for the HOST CITY of the VCC, award the HOST CITY designation for the VCC, and retain all revenue derived therefrom provided that the venue of the HOST CITY meets the physical, technical and technological requirements provided by VW.

2.2.1 The HOST CITY designation is the official title which describes the status of the city in

relation to the VCC as follows: (a) "FIVB VOLLEYBALL CHALLENGER CUP Host City [YEAR]";

(b) "Host City [Name of HOST CITY]". 2.2.2 The ORGANISER and the HOST CITY may use the official VCC TITLE, the VCC logos and

the HOST CITY designation only: (a) for editorial purposes in non-commercial articles about the VCC (no approval

needed by VW); (b) as part of the Marketing, Branding and Promotional material (approval

required by VW) and always in accordance with the BRANDING KIT

2.3 the right to solicit entities for grant of commercial rights defined herein for the VCC in the TERRITORY as ORGANISER COMMERCIAL AFFILIATES and retain all revenues derived therefrom with respect to product categories which are not RESERVED CATEGORIES provided that: 2.3.1 such exploitation is always in accordance with the terms of this AGREEMENT, the FIVB

EVENT REGULATIONS and the FIVB COMPETITION REGULATIONS;

2.3.2 such ORGANISER COMMERCIAL AFFILIATES are not competitors – directly or indirectly, as determined by VW – of the VW COMMERCIAL AFFILIATES;

2.3.3 VW reserves the right to approve all ORGANISER COMMERCIAL AFFILIATES according

to International practices, such approval not to be unreasonable withheld.


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2.3.4 VW remains the sole and exclusive owner of the commercialization of rights for the RESERVED CATEGORIES and that the ORGANISER is NOT allowed to enter into an agreement relating to the VCC with a sponsor within the RESERVED CATEGORIES during the TERM. In the event that the VW obtains a commercial sponsor in a different category than the RESERVED CATEGORIES before the acceptance of this AGREEMENT, said category shall automatically become a RESERVED CATEGORY, which VW shall inform the ORGANISER about prior to the acceptance of this AGREEMENT. Upon request by the ORGANISER, VW may, in its sole discretion, choose to release one or more of the RESERVED CATEGORIES to the ORGANISER for the ORGANISER’s commercial exploitation within ten (10) business days of said request.

2.3.5 In any event, and for the sake of clarity, no publicity:

(a) for strong Alcohol (spirits), Pornography and Tobacco; and/or

(b) which could be – in VW’s opinion – prejudicial to any ethnic, religious or

political group is permitted.

2.3.6 An ORGANISER COMMERCIAL AFFILIATE cannot be guaranteed worldwide product category exclusivity and the same product category may be sold by one or more National Federations for use limited to their respective country. The ORGANISER and VW shall keep each other informed of every sponsor contacted and on the progress of negotiations in order to avoid conflicting interests. In the event of a conflict of interest, VW shall decide on a "first come, first served" basis.

2.3.7 Should VW have the opportunity to enter into an agreement with an VW COMMERCIAL AFFILIATE outside its RESERVED CATEGORIES, VW, if interested in such an opportunity, may request the ORGANISER to disclose its existing contract(s) or documentation proving negotiations in order to implement a buy-out policy to be agreed by the parties.

2.4 the right to commercially exploit advertising spaces as specified in the attached Court Layout

(see Schedule 1) as well as to receive 100% of the fee paid by ORGANISER COMMERCIAL AFFILIATES for such advertising. For the sake of clarity and in accordance with the Commercial Inventory and Rights Exploitation Plan (see Schedules 2 and 3) and LED Guidelines (see Schedule 4), the percentage of advertising time on the courtside LED boards will be split 30 percent to the ORGANISER and 70 percent to VW, excluding the time used for sports presentation, challenges and the VCC LOGO and HOST CITY name or logo static boards, which shall only impact specifically defined boards, and giant screens will be split 50 percent to the ORGANISER and 50 percent to VW, excluding the time used for sports presentation (including but not limiting to live feed, challenges and major fan engagement activities). It is understood that camera-facing LED boards, and specifically LED boards no. _____ as specified in Schedule 1 - Technical Court Layout, shall be fully reserved to VW advertising. 2.4.1 ORGANISER has a right to run two (2) non-commercial, promotional or charity

messages on the LED boards in addition to the overall advertising time in accordance with the Running Order found in LED Guidelines. Two (2) messages will be also run by the VW.

2.5 the right to sell or license a third party to provide concession services, such as food and

beverage, and retain all revenue derived therefrom subject to FIVB EVENT REGULATIONS, the FIVB COMPETITION REGULATIONS, and the local law of the TERRITORY. The ORGANISER nor


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any third party licensed by the ORGANISER shall be allowed to sell any spirits or tobacco at the SITES unless approved in writing by VW.

2.6 the right to sell admission tickets to the VCC through a digital e-ticket system and to retain any revenue derived therefrom (100% of ticketing: VIP and general grand stand). The Organiser shall ensure that, to the fullest extent permitted by applicable laws and GDPR specifically, all users’ data collected and processed as well as all users’ databases created, by or on behalf of the Organiser in relation to spectator experience and ticketing can be used free of charge and without any requirement of further consent or authorisation by VW (or third parties authorized by VW), for the promotion of the VCC, including after the completion of the VCC. The Organiser shall coordinate with VW and take all necessary measures to that effect, including in particular submit to VW for prior approval all relevant privacy policies, terms of use or similar contractual terms.

2.7 the right to set up, sell and deliver commercial hospitality packages at the SITES as required in

and in addition to those required under this AGREEMENT and retain any revenue derived therefrom provided that such packages are granted to VW and VW COMMERCIAL AFFILIATES at a special rate and are subject to the Hospitality Guidelines issued by VW. Notwithstanding the above, VW retains the right to appoint third parties hospitality providers.

2.8 the right to charge for parking and retain any revenue derived for the VCC. 2.9 Any exploitation of licensing and/or merchandising rights physically at the SITES of the VCC

and/or through digital platforms, such as internet, mobile, etc., including within the TERRITORY, shall be exclusively reserved for the VW. For the avoidance of doubt, all licensing and merchandising rights outside of the TERRITORY shall also remain with VW. Notwithstanding clause 2.9 herein, at VW sole discretion and subject to VW’s prior written approval, the ORGANISER may exceptionally be granted the exclusive license to sell merchandise physically at the SITES for the EVENT within the TERRITORY. Each and all sales items shall be priorly submitted to VW for written approval.

2.10 The ORGANISER will exercise its rights and perform its obligations in accordance with this

AGREEMENT and the FIVB EVENT REGULATIONS in relation to the commercial aspects of the VCC.

2.11 The VW reserves for itself the right to coordinate all exploitation of TV, marketing, licensing,

commercial and promotional rights, including all of the MEDIA RIGHTS related to the VCC, and, in general, any right that could be the object of a license concerning the VCC, except those rights expressly granted to ORGANISER by this AGREEMENT.

3. ORGANISER OBLIGATIONS The ORGANISER agrees to the following commercial obligations: 3.1 to provide all necessary services, unless the VW otherwise obtains a supplier to provide said

services, related to the implementation of commercial rights at the VCC including, without limitation:

3.1.1 the acquisition, installation and operation of the courtside electronic (LED) system,

which shall be operated in conformity with the Court Layout and the VW LED Guidelines. The LED system must satisfy the technical requirements provided by VW and be approved by VW at least three (3) months prior to the VCC. The production of


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LED panels graphics for ORGANISER COMMERCIAL AFFILIATES is the direct responsibility of the ORGANISER. The production of LED panels graphics shall be in accordance with the LED Guidelines and shall be sent to VW for approval.

(a) On-court LED advertising position of the VW COMMERCIAL AFFILIATES (see

Clause 2.4 above) has to be maintained in the competition venue with exclusivity for said sponsors’ product categories. Production of these LED boards and giant screens graphics will be done by VW.

3.1.2 Personnel for maintaining advertising panels and banners in place inside the stadium, the implementation of which shall be overseen and checked by the VW Event Manager and

3.1.3 In the event of a failure of the LED system for any reason whatsoever, the panels must be immediately displayed as per the Static Board Configuration provided by VW.

3.2 to ensure exposure of each VW COMMERCIAL AFFILIATE in the official programme and other

printed materials in accordance with the BRANDING KIT and Schedule 3. 3.3 to respect all rights in the VCC granted to the VW COMMERCIAL AFFILIATES by VW, such as

ticket allocation rights, visibility rights, etc. and all requests, to the extent reasonably possible, made by VW COMMERCIAL AFFILIATES to the ORGANISER.

3.4 to ensure that, no less than five (5) days prior to the beginning of the VCC and during the VCC,

the SITE is CLEAN and no advertising material, products, attempts or company names and logos, other than those installed for the VW COMMERCIAL AFFILIATES and ORGANISER COMMERCIAL AFFILIATES as specifically approved by the VW in writing, shall be visible at the SITE. The ORGANISER shall use all available measures to prevent ambush marketing within the SITE perimeter and any attempt to associate the VCC to competitors of the VW COMMERCIAL AFFILIATES.

3.5 to use at all times the products of the VW COMMERCIAL AFFILIATES (e.g. official suppliers

including, without limitation, MIKASA balls, GERFLOR floors, SENOH net supplier etc.) unaltered to the exclusion of any competitive products and/or services unless permitted in writing by the VW (e.g. no agreement as to the reasonable terms and conditions of supply and services can be reached with such VW COMMERCIAL AFFILIATE), in which case the ORGANISER shall be entitled to source such products and services from third parties provided always that such suppliers shall be prohibited from availing themselves of any commercial association, official status or any other identification whatsoever in connection with the VCC, the VW or the ORGANISER or from having any identification whatsoever at the SITE. The ORGANISER shall furthermore be solely responsible for covering all identification on all such products on the SITE during the VCC.

3.5.1 The ORGANISER shall guarantee that all the products related to the VCC and supplied

by the VW COMMERCIAL AFFILIATES for ORGANISER's use (e.g. volleyballs) will be imported tax free and duty free by the host country or to make the corresponding payments.

3.6 to produce tickets for sale for the VCC and sell them through a digital e-ticket system in

accordance with the requirements of the FIVB EVENT REGULATIONS.


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3.6.1 ORGANISER shall use its best efforts to obtain all necessary authorisations and permissions required under the laws governing the TERRITORY in order to receive consumer data from customers purchasing tickets to the VCC and provide this data to the VW. ORGANISER shall use its best efforts to obtain permission from each purchaser to allow the VW to send promotional and commercial materials for the sport of volleyball to said purchaser by providing a clickable box on the digital e-ticket system.

3.6.2 ORGANISER shall inform spectators before the purchase of tickets as part of the digital e-ticket system if their tickets have an obstructed view due to venue and/or camera layout.

3.6.3 ORGANISER shall reserve the following tickets for VW and the VW COMMERCIAL AFFILIATES:

(a) At least five (5) VIP accreditations, must be reserved free of charge for the FIVB

President or other FIVB Executives transferable per day upon request by VW;

(b) At least five (5) VIP accreditations, must be reserved free of charge for the VW CEO or other VW Executives transferable per day upon request by VW;

(c) At least thirty-five (35) Grand Stand seats must be reserved free of charge for the VW per session upon request by VW;

(d) The allocated amount of VIP accreditations and Grand Stand tickets for VW COMMERCIAL AFFILIATES as requested by the VW. The VW has provided an estimate of the VIP accreditations and Grand Stand tickets for the VW COMMERCIAL AFFILIATES in Schedule 3 but shall communicate the exact amounts requested to the ORGANISER at least sixty (60) days before the VCC;

(e) to offer the VW and each of its VW COMMERCIAL AFFILIATES the opportunity to purchase, at a special discounted rate agreed upon by the Parties, first class category tickets in the VIP stand and/or general grand stand for each day of the VCC provided that all such tickets are granted or sold to the parties concerned for promotional purposes only and not for resale.

3.7 to inform the VW of its intent to use the ORGANISER mascot (if relevant) for the VCC, and its

intended use in accordance with Article 73 of the FIVB EVENT REGULATIONS, before the first of the MATCHES takes place. The ORGANISER herewith irrevocably assigns to VW any and all rights (including all intellectual property rights, copyright, etc.) on the mascot.

3.8 to comply with any and all requirements set out to the attached Marketing Requirements, Technical Court Layout, Commercial Inventory and LED Guidelines which form an inseparable part of this Appendix B.


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SCHEDULE 1 – TECHNICAL COURT LAYOUT

OPTION 1


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OPTION 2


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SCHEDULE 2 – COMMERCIAL INVENTORY

FIVB MEN’S VOLLEYBALL CHALLENGER CUP Event Commercial Inventory and Marketing Rights

Right VW ORGANISER

Association Rights

Territory Worldwide Nationwide only

Commercial Partner Designation

VW Official Partner VW Official Supplier VW Official Sports Apparel VW Official Supporter VW Official Licensee Naming rights (Presenting or Title sponsor) Pool Presenting sponsor (if no Title sponsor)

Official Sponsor of the VCC Official Supplier of the VCC NON EXCLUSIVE RIGHTS

Host City Designation Use of Host City Name and Mark Right to sell Host City of the VCC

VCC Marks Worldwide marks usage together with designation of the VW and or the VCC Marks

Marks usage within Territory together with designation of the VCC Marks

VCC Mascot Yes, if applicable LOC can use National Team mascot

VCC Trophy If existing, subject to VW trophy guidelines & availability

If existing, subject to VW trophy guidelines & availability

Composite Logo N.A. N.A.

Exposure Rights

On Court Advertising LED Panels

Subject to the VW On-Court Advertising LED Panels Guidelines

Subject to the VW On-Court Advertising LED Panels Guidelines

Split of time 70% of the overall time (excluding sport presentation/promotional activities)

30% of the overall time (excluding sport presentation/promotional activities)

2nd/3rd tier branding VCC Branding VCC Branding


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Media backdrops (Press - Conference and Mixed Zone)

70% of the space belongs to the VW and VW Partners. Space is distributed according to the partner's hierarchy and status.

30% of the space belongs to the Organiser Partners. Space is distributed according to the partner's hierarchy and status.

In Venue Giant Screen 50% of the time available outside of sport presentation, live feed, replays and challenge calls belongs to the VW and VW Partners per VW Guidelines.

50% of the time available outside of sport presentation, live feed, replays and challenge calls belongs to the LOC and Event Sponsors per VW Guidelines.

Sponsor Recognition Strip

Composite VCC Sponsors Signage- All VW Partners and Organiser Partners are displayed in the order according to their hierarchy and status, as approved by VW at its sole discretion. VW to provide Sponsor Recognition guidelines

Composite VCC Sponsors Signage- All VW Partners and Organiser Partners are displayed in the order according to their hierarchy and status as approved by VW at its sole discretion. VW to provide Sponsor Recognition guidelines

Printed Material All VCC branding in the form of a sponsor recognition strip such as (but not limited to): visual, official poster and banner, VIP accreditations, tickets, promotional flyers, tournament folder and media pack, VIP Invitations, tournament letterhead, tournament newsletter, parking passes, street banners, local print advertisements for tournament promotion, players entry arch, stadium entrance etc. (Subject to the VW guidelines).

All VCC branding in the form of a sponsor recognition strip such as (but not limited to): visual, official poster and banner, VIP accreditations, tickets, promotional flyers, tournament folder and media pack, VIP Invitations, tournament letterhead, tournament newsletter, parking passes, street banners, local print advertisements for tournament promotion, players entry arch, stadium entrance etc. (Subject to the VW guidelines).


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Floor Sticker All Floor Stickers reserved for VW as per VW official court layout

At least one (1) floor sticker reserved for Host City as per VW official court layout

VCC Awarding Ceremony

VCC awards reserved by VW No

Net systems Reserved for VW Reserved for VW

Player uniforms Reserved for National Team sponsors and VW global partners if applicable (as per VW guidelines)

Reserved for National Team sponsors (as per VW guidelines)

Referee's Uniform Reserved for the VW Official Supporter (Sport Apparel Category, eyewear included)

No

Event Officials Uniform (VW Officials, Line Judges etc.)

Reserved for the VW Official Supporter (Sport Apparel Category, eyewear included)

Yes, a logo of the third party (no Sport Apparel Brand) on the ball retrievers and moppers.

Website Presence Global VW website - VW partners only

No visibility on VW.com

Airtime Purchase First right of refusal for purchase of airtime in respective reserved categories for domestic TV and digital platforms

Right to obtain first right of negotiation from the VW in the event that VW obtains such right from domestic TV

Digital Platforms (e.g. event-related app)

All rights reserved for VW All rights reserved for VW

Challenge system All rights reserved for VW All rights reserved for VW

Data & Statistics & Timekeeping (including scoreboards)

All rights reserved for VW All rights reserved for VW

Promotional Rights


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VW Official Publication

VW and VCC publications recognition page 1 full page colour advertisement in VW official publications and event related publications (programme, report etc.)

VCC publications recognition page 1 full page colour advertisement in VW official publications and event related publications (programme, report etc.)

Use of Premiums Yes, subject to VW Guidelines. Yes, subject to VW Guidelines.

Merchandising and Licensing

Yes, right to grant to a Sport Apparel Company first priority in licensing and merchandising rights in the sport apparel category. VW to establish merchandising programme (rights, production, distribution, onsite sales/ecommerce, etc.)

Yes, subject to VW sole discretion and prior written approval of the sales items, right to sell merchandising physically at the Sites for the VCC within the Territory.

Commercial Display and Promotional Booth

Yes - for demonstration and display of products or sponsorship activation Right to set up displays on site and sell products (subject to available space, local laws & VW approval) Partner to cover cost for booth, installation, services and dismantling. Organiser to provide space free of charge. Subject to VW Commercial Display guidelines

Yes - for demonstration and display of products or sponsorship activation Right to set up displays on site and sell products (subject to available space, local laws & VW approval) Partner to cover cost for booth, installation, services and dismantling. Organiser to provide space free of charge. Subject to VW Commercial Display guidelines

Other Rights


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Hospitality Organiser to provide space free of charge in the prime location for the VW Hospitality. The VW to cover all other costs and inform the Organiser at least two (2) months before the VCC

Right to run and to sell and retain all revenues from commercial hospitality, except for revenues generated by third parties hospitality providers.

Entry Tickets VW is entitled to receive free of charge all the tickets that are allocated to the VW Partners as per Commercial Rights Exploitation Plan as well as the tickets for the VW and the VW staff.

Right to sell entry tickets and retain all the revenues from the sales. Mandatory use of e-ticketing sales platform

Host City Programme, inc. Fan Zone / Public Viewing

VW to guarantee exposure to the Host City as per VCC brand guidelines. VW Partners have a right to participate or activate their sponsorship.

Right to sell association and marketing rights to the Host City as per Host City Programme (Clause 2.3 of Appendix C of this Agreement) and to keep all the revenue. E.g. HC composite logo, HC official designation. Exposure of the HC inside the venue at the central LED boards and floor stickers is mandatory (as per official court layout). Right to run a Fan Zone or a Public Viewing area outside the venue and to sell sponsorship to the Local Sponsors and Host City

The VW reserves the right to modify this Commercial Inventory before each edition of the VCC.


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SCHEDULE 3 – LED REQUIREMENTS

The identification of Commercial Affiliates and/or VW on LED Systems is split into shared rotations

and solus rotations, which change during a match in accordance with a pre-set order determined by

VW. The term “rotation” means a period of time during which identifications are displayed on the

LED System before being replaced in their entirety by new identifications, which are in turn

themselves replaced by new identifications, and so on.

Sport Presentation graphics and usage are not included in these guidelines. They may supersede the

approved commercial running order for call to action or fan entertainment (e.g. MONSTER BLOCK!).

The commercial LED running order will then resume exactly where it was cut.

The respectively 30%/70% (total of approximately 5 Minutes) between the Organiser’s Commercial

Affiliates and the VW’s will be calculated during match play time. The following periods of time are

not included in the match play time and will be used for the following purposes only:

- Pre-match: o Welcome Message o VCC Logo o Team Presentation o Player Introduction o FIVB / VW message o Entertainment message / graphics

- Start of the Set: o At the beginning of each set, the first minute of the Commercial

Affiliate shared rotation will be applied - End of Set:

o First 4 Sets: Shared rotation will be applied when the first team reaches 21 points

o Final Set: Shared rotation will be applied when the first team reaches 10 points

- 1st Technical Timeout o Shared rotation

- 2nd Technical Timeout o Local Activation, entertainment message / graphics or VW message. In

case neither is available, the shared rotation will apply - Team Timeout

o Shared rotation - Between Sets

o Local Activation, entertainment message / graphics or VW message. o In case neither is available, the shared rotation will apply

- After the Final Whistle o Winner team graphic o Shared rotation

- Challenges o Challenge message will be showed

1. Shared Rotation


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Definition

A shared rotation is a period of time during which, in principle, all of the Sponsors are identified on

the LED System at the same time.

• Running Orders and Guidelines are applied at the start of T-18 Minutes before the first

whistle of the match.

• Total rotation will be a total of approximately 5 Minutes.

• To be implemented during the periods outlines above.

Layout

• During periods of shared rotations, the layout and position of Commercial Affiliate

identifications on the LED System will reflect the board layout/positions used on fixed

perimeter advertising boards as per the official court layout.

2. Solus Rotation

Definition

A solus rotation is a period of time during which a single Commercial Affiliate is identified on the LED

System.

Layout/Running order

During solus rotations, the layout and position of Commercial Affiliate covers the entire surface of

the boards except for the fixed panels such as #10 and # 11 as per static board configuration. Panel

#10 should display Event name and panel # 11 Host City name.

Animations/Movement

• The use of small or slow transitions during the solus rotation, involving moving images, special effects or animations, such as flashes, waves, celebration claps, spinning, zooming in or out, fading in and out etc., shall be permitted, subject to principles agreed upon by the Parties and final approval of each use of animation by the VW. The total time used for transitions should be no more than three (3) seconds of the (fifteen) 15 second rotation and can be split using any method across the intro and outro of the rotation.

Identifications

Subject to applicable local laws and regulations, during solus rotations each Commercial Affiliate is

free to promote:

• Products/brands in relation to which the Commercial Affiliate is permitted to exercise their

rights pursuant to their Rights Agreement. Commercial Affiliates’ Rights Agreements may

further regulate the manner in which certain Brands may appear; and/or

• products and/or services (including pictures/illustrations);

• support for both teams playing in one specific game (support must be fair and equitable)

• slogans/messages/commercial Affiliate campaigns/commercial Affiliate product call to action

(for example ‘new product arrives in December’); and/or

• websites, social media pages/platforms

• Provided these falls within the Commercial Affiliate’s product category set out in the

Commercial Affiliate’s Rights Agreement (“Product Category”) and related to the Commercial

Affiliate’s Brand(s).


32

• A Commercial Affiliate’s identifications during solus rotations can vary by match.

• No more than three different Commercial Affiliate identifications may appear at the same

time (i.e. as a combination) during a single solus rotation.

Images:

• All files must be High Resolution JPEG files (72 dpi resolutions). EPS or PSD Files to be

provided to VW for approval at all times.

• “Call to action” messages are not acceptable with corporate logo.

• Fixed panels need to be of minimum 48 pixels high x 128 pixels wide.

• Minimum required image pixels need to be 48 pixels high x 640 pixels wide.

• In order to prevent a “glare” on the court, white and light colours backgrounds should be

avoided (e.g. white and light blue).

• It is recommended to use artwork with a dark-coloured background and light-coloured text

and/or white logo(s).

• Messages should be limited to 15 seconds in duration.

Controller System:

• External controller software overlay possible with data redundancy;

• Default graphics storable in panels in case of total data connection loss;

• At least 2 spare cabinets in set-up, location freely configurable.

• Quick-changeable modules. Module / cabinet change time < 1 min, without affecting running

system.

• LED Panel must have sufficient refresh rate to produce flicker-free for photography and slow-

motion video.

Power and Cabling:

• System back to full power in case of pitch power loss in less than 25 seconds;

• Rubber louvers and rubber padding (impact protection) to protect players from injury;

• Ability to adapt safety and access gates at numerous locations with no signal loss;

• Systems must be well maintained with full maintenance and failure records.

• All exposed cabling (incl. data cabling) must be protected with cable mat.

• Power loss must be limited to one cabinet – not tolerable to affect other cabinets.

• Safe, secure and demonstrably reliable pitch-side power required for system.

• Fully backed-up power / two independent power sources preferred. Examples of current

power requirements: 2 x 125A / 4 x 63A versus 4 x 125A / 8 x 63A.

NOTE: In the event of any inconsistencies between these guidelines and the terms of any Rights

Agreement, the terms of the Rights Agreement shall prevail.

The VW reserves the right to modify these LED Guidelines before each edition of the VCC.

FIVB CHALLENGER CUP


33

Terms & Conditions for Organising the Challenger Cup

APPENDIX C – LEGAL TERMS

1. AUTHORITY AND INDEMNITY

The ORGANISER hereby represents and warrants that:

1.1. It has the full right, power and authority to enter into and perform under these TERMS AND

CONDITIONS and to exercise the rights granted to it hereunder upon the terms stipulated and

that to the ORGANISER’s knowledge there exists no legal, technical or other impediment to

the full execution by it of these TERMS AND CONDITIONS.

1.2. It has obtained all necessary authorizations, approvals and consents required to enter into

these TERMS AND CONDITIONS and to perform all obligations hereunder.

1.3. It shall be solely responsible for, and hereby agrees to defend and indemnify and hold the VW

free from and against any claims, demands, causes of action for damages (including reasonable

attorney's fees) arising out of any activity by ORGANISER hereunder.

2. USE OF THE MARKS

2.1. The MARKS, including, without limitation, the VCC logos, etc., are registered trademarks

owned by VW and protected by copyright laws. With respect to the VW LOGO in particular, it

must always be reproduced in its official colours and proportions and be displayed on all

printed materials produced for the VCC as outlined onto the VW BRANDING KIT.

2.2. In addition to the provisions of these TERMS AND CONDITIONS, the ORGANISER shall not use

MARKS or behave in any manner contrary to public moral and/or legal obligations, which are

undertaken to carry out the VCC, or show any unfavourable behaviour that could reflect upon

the good name, reputation and image of the VW, its participating teams, the VCC or is in any

manner liable to result in undue use of the MARKS or the powers herein conferred.

In particular:

2.3. The ORGANISER acknowledges that each and every use of the MARKS requires VW’s prior

written approval. This obligation extends also to any and all sublicensees and commercial

partners (sponsors, suppliers, etc.) of the ORGANISER, for which the ORGANISER is liable

towards the VW.

2.4. The ORGANISER shall submit to VW, for its prior written approval, full and accurate

representations of the final samples of any materials that bear or incorporate or are intended

to be used in connection with any MARKS. Such representations shall be submitted using VW’s

email [email protected] or in such other manner as VW may direct in writing. If

requested by VW, the ORGANISER shall also submit actual samples of such materials for

approval. If any materials submitted pursuant to this Clause 2.3 are not in English, then the

ORGANISER shall simultaneously provide an English translation thereof.

mailto:[email protected]


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2.5. VW shall use its reasonable endeavours to provide its approval or, as the case may be,

disapproval of any materials submitted (or re-submitted in the case of a previously

disapproved item) to it in accordance with Clause 2.3 within ten (10) business days. If VW has

not provided its approval or disapproval within ten (10) business days, then the relevant

materials shall not be deemed to be approved.

2.6. The ORGANISER shall not release any advertising materials or other materials bearing,

incorporating or intended to be used in connection with any MARKS without the approval of

VW. If the ORGANISER does release any such materials or otherwise uses any MARKS without

VW’s prior written approval then, without prejudice to any other remedy of VW, the

ORGANISER shall remove any such materials from circulation and discontinue any further use

immediately upon receipt of written notice from VW. In case of non-compliance, VW may

remove such materials on the ORGANISER’s expense. Each violation of this clause shall incur a

contractually agreed penalty of USD 5,000.

2.7. The ORGANISER shall take all reasonable steps to ensure that any and all people, wherever

located in the TERRITORY, who are engaged in the implementation of the rights granted under

these TERMS AND CONDITIONS on its behalf are made aware of the approval requirement set

out in Clause 2.3 and that non-compliance with such requirement constitutes a material breach

of the obligations set forth in these TERMS AND CONDITIONS.

2.8. Approval of an item by VW shall not be deemed to constitute any of the following: a waiver of

VW’s rights or the ORGANISER’s obligations hereunder; a confirmation by VW that the

ORGANISER has complied with such obligations; a confirmation by VW regarding the

ORGANISER’s compliance with the rights of third parties; a grant of any image or other rights

owned either by VW or third parties.

2.9. In case the use of MARKS is not approved by VW, the ORGANISER shall not proceed with any

implementation whatsoever.

2.10. In case the use of MARKS is approved, it must always comply with the BRANDING KIT.

3. COOPERATION WITH THE VW

3.1. The ORGANISER and the VW agree to liaise fully with each other on all ongoing matters arising

in connection with these TERMS AND CONDITIONS. VW and the ORGANISER shall respectively

appoint a representative by name and full address for the VCC to this effect. VW and the

ORGANISER shall respectively afford every cooperation to and compliance with all reasonable

requests of the other side's representative relating to the VCC.

3.2. The ORGANISER hereby recognises that it is under the jurisdiction and authority of VW under

Article 1 of the VW Disciplinary Regulations. ORGANISER agrees to be bound by all VW

Regulations and expressly agrees to be bound by the sanctioning regime provided for in the

VW Disciplinary Regulations.

4. TERM / TERMINATION


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4.1. This AGREEMENT shall enter into force as a binding agreement on the date of VW's written

acceptance thereof and 31 December of the last year of the TERM unless previously

terminated pursuant to the terms hereof.

4.2. The ORGANISER or the VW may terminate this AGREEMENT with immediate effect by written

notice:

4.2.1. If the other side fails to observe or perform any of its material obligations hereunder

and does not remedy such failure within thirty (30) days – or five (5) days during the

VCC – after being called upon to do so by written notice; or

4.2.2. If the other side becomes bankrupt or insolvent or enters into liquidation (other than

voluntary liquidation for the purposes of reconstruction, amalgamation or similar

reorganisation) or enters into arrangement or composition with its creditors or any of

them, or has a receiver appointed.

4.3. VW reserves its right to terminate this AGREEMENT with immediate effect, in whole or in part,

upon informing the ORGANISER of its decision, if the VCC or any part thereof is cancelled.

4.4. An option to terminate the AGREEMENT is created if multiple editions of the VCC have been

awarded based on the following terms:

(a) In the event that VW changes the terms and conditions of the AGREEMENT

(Appendices) for a future edition(s) of the VCC in a substantial manner, it must provide

the ORGANISER with the new terms and conditions of the AGREEMENT for the VCC by

no later than 30 June of the year preceding the corresponding edition of the VCC. The

ORGANISER shall have the option to reject the new terms and conditions of

AGREEMENT and terminate the AGREEMENT by informing the VW by no later than

thirty (30) days after receipt of the new terms and conditions of the AGREEMENT from

the VW. If the ORGANISER fails to provide written notice within the abovementioned

window, the ORGANISER shall be deemed to have accepted the new terms and

conditions of the AGREEMENT and waived its option to terminate the AGREEMENT.

(b) In the event that the NF’s national team is qualified no longer qualified to participate

in the VCC on sporting merit (e.g. it is promoted to the Volleyball Nations League under

the current competition format or fails to participate in the QUALIFICATION ROUND),

the VW shall have the right to terminate this AGREEMENT in its sole discretion by no

later than 31 August of the year preceding the corresponding edition of the VCC.

5. EXISTING RIGHTS AND CLAIMS

5.1. Termination hereunder shall be without prejudice to any existing rights and/or claims that the

terminating side may have against the other, and shall not relieve such other side from fulfilling

the obligations accrued prior to such termination.

5.2. In the event of earlier termination of this AGREEMENT for any reason whatsoever, the rights

and licenses granted hereunder shall forthwith immediately terminate and without any

formality immediately revert to the VW unless otherwise agreed by the VW in writing. Upon


36

such earlier termination, the VW may, from that time, grant to others the rights and licenses

granted to the ORGANISER hereunder.

5.3. The ORGANISER shall not be entitled to assign, sublicense etc. any of its rights hereunder

without the prior written consent of the VW. VW may condition its written consent upon the

signature of a legally binding declaration by the assignee/sublicensee whereby it shall be

jointly and severally liable with the assignor regarding any rights or obligations hereunder.

5.3.1. If the VW provides written consent to an assignment of some or all of the

ORGANISER’s obligations to organise the VCC to any third party, including but not

limited to a third party local organiser, then VW, the ORGANISER, and said third party

shall sign a tripartite agreement regulating the relationship. In all cases and for the

avoidance of doubt, the ORGANISER will remain liable towards VW.

6. CANCELLATION OF EVENT, NO TV TRANSMISSION, FORCE MAJEURE

6.1. Subject to Clause 4.3 above, in case of unforeseen events beyond the ORGANISER's or VW’s

control (A change in the exchange rates or other financial situation does not constitute Force

Majeure) jeopardizing the fulfilment of these TERMS AND CONDITIONS, the ORGANISER and

the VW undertake to collaborate in good faith and make their best efforts to ensure that the

VCC take place according to the terms agreed herein and in accordance with VW’s

commitments to third parties (sponsors, other broadcasters, etc.). In such exceptional

circumstances, the ORGANISER and VW shall negotiate in good faith with a purpose of finding

a mutually acceptable solution. In particular, in the event of a national mourning day, the

ORGANISER may -after consultation with VW- postpone the event for no more than 24 hours.

In all other cases of force majeure, VW may require the ORGANISER to carry out its duties

hereunder described even if extreme measures (e.g. matches without spectators due to heavy

weather conditions) need to be taken.

7. NOTICE

7.1. All notices and statements to be given under these TERMS AND CONDITIONS shall be given to

the respective addresses of the ORGANISER and VW as set forth below, unless notification of

a change of address is given in writing. Any notice shall be sent by fax or registered mail. In

case of urgency or in the event that the ORGANISER has not completed its contact details

below or has not updated them, notification may be performed by VW to ORGANISER (but not

vice-versa) through any possible means, including e-mail.

Volleyball World

Edouard Sandoz 2-4

CH-1006 LAUSANNE

Phone: +41 (21) 345 35 35

Fax: +41 (21) 345 35 45

ORGANISER

Address: _________________________________________________________

Phone: __________________________________________________________


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Fax: __________________________________________________________

8. GOVERNING LAW, DISPUTES AND OTHER TERMS

8.1. This AGREEMENT reflects the complete understanding of the ORGANISER and VW and

supersedes any previous representations, agreements or understandings, whether oral or

written, exchanged between the ORGANISER and VW regarding all the subjects contained

herein prior to the signing of this AGREEMENT. No amendment or modification to the

provisions of this AGREEMENT, including this clause shall become effective unless made by an

instrument signed by the representatives of the ORGANISER and VW.

8.2. The ORGANISER and VW agree that the particular contents and especially the financial details

of this AGREEMENT shall be confidential and therefore agree to undertake whatever measures

are necessary to preserve its confidentiality.

8.3. The headings of the Clauses in this AGREEMENT are for convenience only and shall not affect

in any way the meaning of the provisions to which they refer.

8.4. Should any individual provision of this AGREEMENT be invalid or impossible to fulfil, the

validity of this AGREEMENT as a whole will not be affected and the remainder of this

AGREEMENT will be maintained and its effects will be operative, insofar as the primary

purpose of this AGREEMENT is not frustrated.

8.5. The ORGANISER recognizes its obligation to accept all existing contracts in force at the time of

the execution of this AGREEMENT, relating to the VCC and concluded directly by the VW with

other organisations, and undertakes to perform all obligations arising from such contracts if

requested by the VW.

8.6. This AGREEMENT may be executed in two or more counterparts, all of which when taken

together shall be considered one and the same agreement and shall become effective when

counterparts have been signed by each party and delivered to the other party, it being

understood that both parties need not sign the same counterpart. In the event that any

signature is delivered by facsimile or email transmission or by facsimile signature, such

signature shall create a valid and legally binding obligation of the party executing (or on whose

behalf such signature is executed) the same with the same force and effect as if such email or

facsimile signature page were an original.

8.7. The ORGANISER recognizes that its participation to future editions of the VCC as well as its

allocation to a specific Group/Pool will be decided by VW in the latter’s sole discretion, taking

into account – among other criteria – the ORGANISER’s level of compliance with the present

AGREEMENT, including the requirements which are characterized as “recommended”.

8.8. In the event that questions as to matters not mentioned in this AGREEMENT or as to any of

the provisions in this AGREEMENT arise, the VW and ORGANISER shall negotiate in good faith

and in any case the VW Constitution and Regulations shall apply.


38

8.9. This AGREEMENT shall be construed in accordance with the VW Constitution and Regulations

and shall be governed by the Laws of Switzerland without regard to its conflict of law rules.

8.10. Any dispute arising from or related to the present AGREEMENT must be negotiated in good

faith by the Parties. If the ORGANISER and the VW are unable to conciliate after sixty (60) days

from notification of the start of the conciliation, the dispute will be submitted exclusively to

the Court of Arbitration for Sport in Lausanne, Switzerland, and resolved definitively by a panel

of three arbitrators in accordance with the Code of Sports-related Arbitration in force at the

time of the notification. The language of the arbitration will be English.

9. DEFINITIONS

9.1. The below definitions apply to the TERMS AND CONDITIONS. Defined terms are, in principle,

written in capital and bold letters throughout the TERMS AND CONDITIONS. Additional terms

to the ones below may be defined in the TERMS AND CONDITIONS itself and/or in Appendices

A to C.

“AGREEMENT” shall mean the Agreement, which comes into force upon the acceptance of a

successful bid by the VW and includes Section 2 (Agreement) above, the Appendices and

Schedules hereto, as hereafter amended and supplemented from time to time. The VW has

the right to implement new appendices and schedules for future editions of the VCC should

the AGREEMENT involve multiple editions of the VCC subject to the ORGANISER’s option in

Clause 4.4.

"BRANDING KIT" shall mean the mandatory branding guidelines concerning the VW LOGO, the

VCC LOGO and other Look/Brand elements. It is issued by the VW TV & Marketing Department

and includes the VW Brand & Graphic Guidelines to be communicated to the ORGANISER in

due course.

"BROADCAST" shall mean the transmission of the VCC by means of television in accordance

with the HTVB AGREEMENT.

"CHALLENGER TEAM" shall mean any National Federation participating in the Volleyball

Nations League that is subject to relegation. In the event that the CHALLENGER TEAM

designation is renamed, this definition shall also include the official designation replacing the

CHALLENGER TEAM.

"CLEAN" shall mean free of any and all advertising and/or promotion and/or branding material

or logos or names in any form or medium (whether now known or developed in the future)

and without constraint or limitation as to the exercise by VW of its commercial rights and free

of any rights or activities or occupiers or incumbents which in any way compete with, limit,

hinder or detract from the exercise of commercial rights by VW and/or VW COMMERCIAL

AFFILIATES and/or VW licensees.

"COMPOSITE LOGO" shall mean the association between the VCC logo and a sponsor’s logo

within a unique graphic element.


39

“DOMESTIC BROADCASTER” (hereinafter “DB”) shall mean the party (if appointed) having

entered into a specific Agreement with the VW for the BROADCAST in the TERRITORY.

"DOMESTIC FEED" shall mean the domestic feed, being domestic audio and color video signals,

incorporating a live television picture, domestic language commentary in the LANGUAGES, the

necessary related background sound and effects, slow motion, replays and graphics

constituting continuous full coverage of the VCC which are previously authorized by VW, and

produced by HTVB in a non-orientated and fair way, according to the technical specifications

laid down by the VW and in accordance with the provisions of HTVB AGREEMENT.

"VW" shall mean the Fédération Internationale de Volleyball, which is the governing body

responsible for all forms of Volleyball on a global level.

"VW COMMERCIAL AFFILIATES" shall mean any entity entering into an agreement with the

VW concerning the commercial exploitation of some or all of the rights and opportunities

connected with the VCC, e.g. VW Partners, VW Suppliers, or INTERNATIONAL BROADCASTERS.

"FIVB COMPETITION REGULATIONS" shall mean the most recent version of the specific

competition regulations created for the VCC, i.e. VCC COMPETITION REGULATIONS. In case of

amendments to the FIVB COMPETITION REGULATIONS, it shall be understood as referring to

the respective article of the same regulations as applicable at the time of the VCC.

"FIVB EVENT REGULATIONS" shall mean the FIVB EVENT REGULATIONS applicable at the time

of the VCC. Reference to Chapters and Articles of as well as Annexes to the FIVB EVENT

REGULATIONS is based on the June 2018 edition. In case of amendments to the FIVB EVENT

REGULATIONS, it shall be understood as referring to the respective article of the same

regulations as applicable at the time of the VCC.

"VW LOGO" shall mean the official logo of the VW, as determined by VW from time to time.

"FIVB SPORTS REGULATIONS" shall mean the VW SPORTS REGULATIONS applicable at the

time of the VCC. Reference to Chapters and Articles of as well as Annexes to the VW SPORTS

REGULATIONS is based on the June 2018 edition. In case of amendments to the VW SPORTS

REGULATIONS, it shall be understood as referring to the respective article of the same

regulations as applicable at the time of the VCC.

"VW TV COORDINATION AGENCY" shall mean the agency, person or body responsible for the

international TV production coordination and media distribution of the VCC engaged by VW.

"HOST CITY" shall mean any city in which MATCHES are staged.

"HOST TELEVISION BROADCASTER" (also “HTVB”) shall mean the party having entered into

this Agreement with the VW for the production of the DOMESTIC FEED and the

INTERNATIONAL FEED of the VCC organised in the TERRITORY and for making the

INTERNATIONAL FEED available on a free of charge basis to the VW TV COORDINATION

AGENCY and to the INTERNATIONAL BROADCASTERS, and for the BROADCAST within and

outside of the TERRITORY. In case of appointment of a DB and of an OTP, this term shall mean

the DB or the OTP as applicable.


40

"HTVB AGREEMENT" shall mean the standard agreement prepared by VW which shall be

signed by the HTVB, regulating, among others, the obligations of the TV production, minimum

broadcasting as well as the broadcasting rights granted to the HTVB. In case of appointment

of a DB and of an OTP, this term shall mean the respective DB and OTP agreements.

"INTERNATIONAL BROADCASTER" shall mean any party that has entered or will enter into an

agreement with the VW (directly or via the VW TV COORDINATION AGENCY) for televisual,

radio or other broadcast of the VCC outside the TERRITORY (or as otherwise permitted

hereunder).

"INTERNATIONAL FEED" shall mean the international (also known as the world feed) signal

produced by HTVB of the VCC at a minimum production level referred to in the agreement

signed with the HTVB, in a non-orientated and fair way, according to the technical

specifications laid down by the VW and in accordance with the provisions of the agreement

signed with the HTVB, constituting an international broadcast quality 1080i, 50Hz Digital ITU-

R BT.601 colour system High Definition 16:9 format with graphics in 16:9, clean of any HTVB

domestic content, i.e. with no domestic language commentary, with no added commercial

material and with no in-vision presenters, or studios or any other local or customized features,

with continuous full live coverage of the VCC with slow motion and replays, Official VW TV

Graphics, VCS and the applicable graphical messages or interfaces, with international sound in

stereo left & right on track 1 & 2 and fully cleared English commentary (as provided by VW)

stereo mix left & right on track 3 & 4, and with international graphics in 16:9 (graphics provided

by the VW, made available on a website for download before the VCC), to be made available

to VW (or any designee thereof) at and uplinked from HTVB’s SNG truck on-site (or uplinked

at the local International Gateway) using MPEG 4 encoding within a minimum 9 MHz carrier

(MPEG 2 encoding is not acceptable). For the avoidance of doubt, the uplink must be provided

by the HTVB on a free of charge basis.

"LANGUAGE(S)" shall mean the language(s) commonly used in the TERRITORY, i.e.

________________.

"MARKETING" shall mean the furnishing of services and the selling of certain commercial and

non-commercial rights pertaining to the VCC as provided for in this AGREEMENT.

"MARKS" shall mean any work mark, artwork, emblem, mascot, legend, representation,

including copyright thereof, denoting or identifying the VW or the VCC.

"MATCHES" shall mean the matches of the VCC played in the TERRITORY.

"MEDIA RIGHTS" shall mean all audio, visual, and audio-visual rights in and to the VCC

including without limitation all terrestrial, satellite, cable and other television rights (free or

pay TV), closed circuit, theatrical and non-theatrical, home video, DVD, Video On Demand,

internet, broadband, mobile communications, and other new media rights, in ship, in flight and

other transport rights, radio and other audio rights, photographic and any other means of

transmitting images and sounds of the VCC whether such means are now known or hereafter

invented. For the avoidance of doubt, VW is the sole owner of the MEDIA RIGHTS.


41

• “DOMESTIC MEDIA RIGHTS” means the MEDIA RIGHTS confined in the TERRITORY and

to be further specified in a separate HTVB AGREEMENT drafted by the VW and to be

signed by the Parties.

• “INTERNATIONAL MEDIA RIGHTS”, means the worldwide MEDIA RIGHTS, except for the

DOMESTIC MEDIA RIGHTS.

"MERCHANDISING" shall mean products bearing MARKS, VCC LOGO, COMPOSITE LOGO

and/or VCC TITLE.

"NATIONAL FEDERATION" (also "NF") shall mean the VW member which is responsible for the

running and organisation of all Volleyball activities in the TERRITORY and which has signed this

AGREEMENT.

“ORGANISER COMMERCIAL AFFILIATES” shall mean any entity entering directly or indirectly

into an agreement with the ORGANISER (or its sub-licensee or marketing agency) covering the

commercial exploitation of some or all of the national rights to the VCC as set forth in this

AGREEMENT with respect to the PRODUCTS in the TERRITORY, e.g. ORGANISER Partners,

ORGANISER Suppliers, ORGANISER Supporters.

"ORGANISING COMMITTEE" (also "OC") shall mean the standing committee, whether

emanating from the local NF or otherwise (with or without legal personality), or any other body

acting under the authority and responsibility of the NF and responsible for the preparation,

staging, and winding up of the VCC in accordance with the FIVB EVENT REGULATIONS and the

FIVB COMPETITION REGULATIONS and under the authority of the VW.

“OFFICIAL TV PRODUCER” (hereinafter “OTP”) shall mean the party (if appointed) having

entered into a specific Agreement with VW for the production of the DOMESTIC FEED and

INTERNATIONAL FEED of the VCC and for making the INTERNATIONAL FEED available to VW

(or any designee thereof) on a free of charge basis.

"PRODUCT" shall mean any goods and/or services within the product categories that do not

fall under the RESERVED CATEGORIES.

"QUALIFICATION ROUND" shall mean the qualification matches to the VCC organised by each

of the respective Confederations in accordance with the Terms and Conditions provided by

VW.

"RESERVED CATEGORIES" shall mean the following goods and/or services categories that are

reserved for the exclusive (unless otherwise specified) commercial or other exploitation by the

VW in connection with the appointment of VW COMMERCIAL AFFILIATES:

• Volleyball Balls

• Floor

• Equipment (including, without limitation, Volleyball nets, antennae, posts, post pads, poles basis, floor apparatus, referee chairs)

• Betting and gambling

• Sports and other Apparel (including, without limitation, headwear)

• Automobile & car, motorcycles and power products


42

• Courier, freight forwarding & logistics

• Personal care

• Game-related technology (e.g. VCS, statistics, LED advertising panels, LED net, etc.)

• Data and timekeeping

• Bank (non-exclusive)

"SITE" shall mean the location of the VCC and shall include all the competition venue, press

centres, contiguous areas and any other area where the matches take place.

"TERM" shall mean the period commencing on the date of the conclusion of the AGREEMENT,

through VW's written acceptance of the bid, and expiring on 31 December of the last year

designated above in Article 2.1 of Section 2 of the IFB (“Agreement”) unless previously

terminated in accordance with the terms this Appendix C. Should the ORGANISER fail to specify

the TERM of the AGREEMENT above, the TERM shall be one year.

"TERRITORY" shall mean the geographical area where the VCC take place, which is under the

authority and control of the ORGANISER for the sport of volleyball.

"VCC" shall mean the annual editions of the FIVB Men’s Volleyball Challenger Cup, which will

be held in a number of countries under VW authority. It includes a QUALIFICATION ROUND

and culminates in VCC for those teams that have qualified. In the event that the VCC is

renamed, this definition shall also include the competition replacing the FIVB Men’s Volleyball

Challenger Cup.

"VCC LOGO" mean the official logo of the VCC as determined by VW from time to time.

"VCC TITLE" shall mean the official name of the VCC, i.e. " FIVB Men’s Volleyball Challenger

Cup [YEAR]", or other official name as determined by the VW. In the event that the VCC is

renamed, this definition shall also include the official name replacing the VW CHALLENGER

CUP.

“VIDEO CHALLENGE SYSTEM” (hereinafter “VCS”) shall mean the official video based

officiating service that enables VW officials, upon the teams’ request, to review matches’

incidents and make a decision on whether an infringement has occurred (e.g. net block ball

touches, players touching the net, players touching the attacking line and service line, line

calling, and antennae touches).


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invitation for bid fivb volleyball challenger cup (vcc

Documents