Proposal for an Proposal for an Automated Inventory Automated Inventory

System of Spoiler System of Spoiler Marketing Marketing

Prepared by:Prepared by:

Arancillo, Wallen Mae Arancillo, Wallen Mae

Arlanza, Ella MaeArlanza, Ella Mae

Blancaflor, Jay Ann Marie Blancaflor, Jay Ann Marie

Genegaban, MaureenGenegaban, Maureen

Guardafavo, Mercy JoyGuardafavo, Mercy Joy

BSIS – 3ABSIS – 3A

BackgroundBackground

What is an InventoryWhat is an Inventory

““Inventory Inventory is an idle material resource of is an idle material resource of an enterprise awaiting future sales, use, an enterprise awaiting future sales, use,

or transformation” or transformation”

““Inventory Inventory is the stock of any item or is the stock of any item or resource used in an organization and can resource used in an organization and can

include: raw materials, finished include: raw materials, finished products, component parts, supplies, products, component parts, supplies,

and work-in-process”and work-in-process”

The existing The existing systemsystem

““Manual Manual Inventory Inventory System”System”

Manual Inventory Manual Inventory SystemSystem

The problemThe problem

The proposed The proposed systemsystem

““Automated Automated Inventory Inventory System”System”

Automated Inventory Automated Inventory SystemSystem

The BenefitsThe Benefits► Easier tracking down the purchases, expenses and Easier tracking down the purchases, expenses and

inventory recordsinventory records

► Support for inventory management that helps record and Support for inventory management that helps record and track materials on the basis of both quantity and value track materials on the basis of both quantity and value

► Optimize the security and validity of the number of Optimize the security and validity of the number of supplies, sales, purchases, expenses every monthsupplies, sales, purchases, expenses every month

► Uses less of time for the accessing data or informationUses less of time for the accessing data or information

► All data or information that currently stored in the All data or information that currently stored in the drawers or racks will be transfer to the database system drawers or racks will be transfer to the database system that will be safely saved in the computerthat will be safely saved in the computer

Data Flow DiagramData Flow Diagram

• The Automated Inventory System starts from storing the The Automated Inventory System starts from storing the coding numbers of each product into a database file.coding numbers of each product into a database file.

• It will automate the inventory system as displaying the It will automate the inventory system as displaying the number of products purchased and it automatically save number of products purchased and it automatically save the number of products sold. the number of products sold.

• The Automated Inventory System that we are to develop The Automated Inventory System that we are to develop helps to make the process management become more helps to make the process management become more efficient and easier. efficient and easier.

• It is designed with an optimized and systematic It is designed with an optimized and systematic Automated Inventory System that has a user – friendly Automated Inventory System that has a user – friendly interface as well as a systematic and automated interface as well as a systematic and automated approach for easier handling and this improved the Data approach for easier handling and this improved the Data Management System. Management System.

AdvantagesAdvantages► User FriendlyUser Friendly

This database system is very simple, practical and easy to use and in This database system is very simple, practical and easy to use and in storing and accessing Data and information are uncomplicated.  storing and accessing Data and information are uncomplicated.  

► AutomationAutomation

The system will automate some of the processes that user suppose to The system will automate some of the processes that user suppose to do it manually.do it manually.

► FasterFaster

All finding records activities will be done by the system. The customers All finding records activities will be done by the system. The customers wouldn’t have to wait too long.wouldn’t have to wait too long.

► Backup and recoveryBackup and recovery  

To prevent from losing Data and information, the system will have its To prevent from losing Data and information, the system will have its own backup system that will be updated daily.own backup system that will be updated daily.

Conclusion Conclusion Our proposal shares information by using an automated Our proposal shares information by using an automated

network system that allows the Cashier (handles the network system that allows the Cashier (handles the purchases of products) purchases of products)

and the Database Administrator (checks the products stocks) to and the Database Administrator (checks the products stocks) to distribute relevant information about the products inventory .distribute relevant information about the products inventory .

Less time and paper to consume and Less time and paper to consume and updated back up system is updated back up system is

implemented. implemented.

SummarySummary► The Spoiler Marketing encounters many The Spoiler Marketing encounters many

problems in their existing Manual Inventory problems in their existing Manual Inventory System:System:

  ►Less efficient and effective Data managementLess efficient and effective Data management►Not a user friendlyNot a user friendly►High cost for data storingHigh cost for data storing►Takes a lot of timeTakes a lot of time►No Backup and RecoveryNo Backup and Recovery►Inconsistent DataInconsistent Data

  

► This project demonstrates the efficient and This project demonstrates the efficient and effective data and inventory management. It effective data and inventory management. It uses less of time for accessing data or uses less of time for accessing data or information about the client and at the same information about the client and at the same time makes the process become faster. time makes the process become faster.

► The objectives of the study are the following: The objectives of the study are the following: make the management system more make the management system more efficient, data consistency, and provide a efficient, data consistency, and provide a comfortable and easily services for clients. comfortable and easily services for clients.

►Therefore, the group recommends Therefore, the group recommends Automated Inventory System to Automated Inventory System to eliminate data redundancy errors and eliminate data redundancy errors and inconsistency of data. inconsistency of data.

► It is also recommended that they had It is also recommended that they had at least two persons that should be at least two persons that should be trained for the system. trained for the system.