INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006 Page 11Ver 2.22

INVENTORYCONTROLSYSTEM

The INVENTORY CONTROL SYSTEM is a database used to describe in detail the products sold by a company. A transaction history file is main-tained automatically so that detailed review of the receipts and shipment of products is available throughout the system.

Minimum Stock Point, Order Point, and Maximum Stock Point can be au-tomatically computed based on various sales usage averaging formulas, thereby reducing investment in Inventory Stock while reducing out of stock and dead stock conditions. Various reports ranging from a master listing, to different price lists, stock labels, valuation reports and reorder/overage reports are available.

Price files, supplied by your vendors/manufacturers, can be used to auto-matically upload price/cost changes into the Inventory database.

INVENTORY CONTROL TheEdIT INVENTORY PaRT FILEpro-gramisusedtoadd,change,viewordeletepartrecordsintheInventorydatabase.Thisprogramisalsousedtoreviewquantitiesineachwarehouseandtointeractivelyreviewand/oradjustthestockingcontrolfactors(averagingformula,minimumdays/quantity,buypointdays/quantity,andmaximumdays/quantitytostock)interactivelyonapart-by-partbasis.

TheEdIT INVENTORY PRICESprogramisusedtoestablishbranchwarehousepricingoverrides.

ThePOST INVENTORY RECEIPTSprogramisusedtopostinboundinventorymanuallyifnopurchasecontrolsystemisbeingused.

ThePOST INVENTORY TRaNSFERSprogramisusedtotransferinventorybetweenwarehousesifnopurchasecontrolsystemisbeingused.

REPORTS TheINVENTORY MaSTER LISTING programlistsalldataassociatedwithapartincludingpricing,producttype,G/Lcodes,currentquantities,detailedtransactionhistory,stockcontrolaver-agingformulaswithminimum,buypointandmaximum.

TheCONdENSEd LIST displaysthedatainamorecompactformat.

ThePRICE LISTING showsonlytheListPrice,QuantityDis-counts,andCurrentStockingQuantities.

LaBELS TheLaBEL PRINTING programsprintstocklabelsinthreesizesincludingspecializedbarcodelabels.

VaLUaTIONS TheVaLUaTION REPORTS computethelistprice,averageandlatestcostvalueofthepartsonhandatagiventime.

INVENTORY CONTROL MENU

INVENTORYCONTROLMENU(firstpage)

STOCKING REPORTS TheSTOCKING REPORTS listthecurrentQuantityOnHand,Available,andOnOrder,alongwiththeMinimum,BuyPoint,andMaximumstockinglevelandsuggestedReorderQuantity.

TheREORdER REPORT listsonlythoseitemswhichhavefallenbelowtheirorderpointwhiletheOVERaGE REPORT listsonlythoseitemsovertheirestablishedMaximum.

TheINVENTORY STOCKING LISTshowsallitems,regardless of reorder status,aslongasthereissomekindofquantityand/orhistoryassociatedwiththepartnumber.

TheINVENTORY SHIPPaBLE LISTshowsonlyitemsthathavesome Shippable activity.

TheINVENTORY UNSHIPPaBLE LISTshowsonlyitemsthathavesome UnShippable activity upcoming.

INVENTORY CONTROL SYSTEM

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1729 Gateway Circle, OH 43123 Grove City, OH 43123 Phone 614-875-2006www.infonetx.com e-mail: info@infonetx.com Fax 614-875-7761

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INVENTORYCONTROLSYSTEM

INVENTORY CONTROL MENU

TheESTaBLISH G/L aCCOUNT dEFaULTSprogramisusedtoassigntheG/LAccountsforselectedpartrecordsbasedonthedefaultsestablishedintheicTypefileeditors.

TheESTaBLISH PREFERREd VENdORprogramisusedtoas-signanewPreferredVendorcodetoselectedpartrecords.

TheESTaBLISH dISCOUNT TaBLESprogramisusedtocloneanexistingQuantityDiscountPricingTablefromanestablishedPartontootherselectedparts.

TheESTaBLISH STOCK FORMULaSprogramisusedtoassignaStockFormulatoselectedwarehousequantityrecords.

TheROLL SUBCOST INTO MaSTERprogramisusedtorecal-culatethecurrentAverage,Latest,andBookCostforamasterpartrecordbasedonthecostsofitsSub-AssemblyTable.Thisprogramisusedtoperiodicallycorrectcostfiguresonmaster/kitpartsbasedonmorerecentcostinginformationinthesubassemblyparts.

TheROLL aVERaGE COST TO BOOKCOSTprogramisusedonayearlybasis,aftertheyearendInventoryValuationhasbeencomputedandfinalized,torollthecurrentAverageCostintotheBookCostfield.ThisisacommonmethodforsettingasideaLastInFirstOut(LIFO)costfigureinpreparationforthenextyearendvaluation.

FILE EdITORS FILE EdITORS providelowlevelaccesstothedatabaseforpro-grammer/systemadministratoruseonly.

INVENTORYCONTROLMENU(secondpage)

TheINVENTORY HISTORY LISTshowsonlyitemsthathavehadsome activ-ity inthehistoryfilewithintheprescribedtransactiondaterange.

TheINVENTORY INaCTIVITY LISTshowsonlyitemsthathavehadno activity inthehistoryfilewithintheprescribedtransactiondaterangeandhave a current quantityonhandoravailable.

TheINVENTORY UNUSEd LISTshowsonlyitemswhichhavehadnoactivityinthehistoryfilefor any warehousewithintheprescribeddaterangeandhave no quanti-ties.

PHYSICaL COUNTING ThePHYSICaL COUNTING programsareaseriesofprogramsusedtoassisttheprocessoftakinganofflinephysicalinven-toryandreconcilingtheresultswiththedatabasefigures.

MISCELLaNEOUS TheVERIFY INVENTORY daTaprogramisamaintenancepro-gramtoensureinternaldataintegrityintheInventorydatabase.

TheINCREaSE PRICES/COSTprogramisusedtomakechanges(increaseordecrease)ineithersellingpriceorlatestcostbyeitheraflatfixedamount,orapercentage.

TheRECOMPUTE STOCKING CONTROLSprogramautomati-callyre-computestheminimum,buypoint,andmaximumbasedonpre-establishedaveragingformulasforaselectedrangeofparts.

TheCHaNGE PaRT IdprogramisamaintenanceprogramusedtochangeaPartIDthroughouttheentiresystem.

ThePURGE INVENTORY PaRT FILEprogramisamaintenanceprogramusedtoremovepartsfromtheInventorydatabase.

ThePURGE INVENTORY HISTORYprogramdeletesoldInven-toryHistoryrecordsfromthesystem.Usually,sixmonthsworthofhistoryisadequatetoprovideautomaticstockcontrols(minimum,buypoint,maximum)computation.

ThePRICE FILE UPLOad MENUprovidesaccesstoathirdlevelmenuofPriceFileUploadMenuprograms.

SETUP PaRT FILE TheESTaBLISH PROdUCT TYPE COdESprogramisusedtoassignanewProductTypecodetoselectedpartrecords.Italsoas-signstheG/LAccountsbasedonthedefaultsestablishedintheicTypefileeditorasperthenewProductTypecodeassigned.

TheESTaBLISH MaNUFaCTURER COdESprogramisusedtoassignanewManufacturercodetoselectedpartrecords.

INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006 Page 13Ver 2.22

INVENTORYCONTROLSYSTEM

EDIT INVENTORY PART FILE

TheEDITINVENTORYPARTFILEprogramisusedtoadd,change,viewordeletepartrecordsintheInventorydatabase.

Eachpartisidentifiedbyaupto 15 charac-ter Part Idandcanalsobelocated by its description.

additional description linesareavailable,alongwithnon-printing note linesforcross-referenceorproductsourcinginfor-mation.

TheProduct Type codegroupssimilaritemsintologicalgroupsforpricing/dis-counting considerations.

Manufacturerisathreecharactercodedesignatingthemanufacturerand/orvendorwhichgroups groups parts together for use in customer pricing schemesandisalsousefulfor sorting reports/listings by manufacturer.

General Ledger asset, Sales and Cost of Salesaccountnumbersareusedtoproducedailyandmonthlyinvoicejournals,andtoupdatetheGeneralLedger.

TheVolumeisusedforconverting quan-tity sold to common factor(forexample,cubicfeetofgaspercylinder,poundstotons).

TheMultiplierisapricing conversion fac-torusedtoconvertbetweenstockingunitsandpricingunits,(forexample,soldbythepound,butpricedperton).

ThefileincludesList Price,alongwithaverage,latest cost and book costfigures.

TheMSdS IdindicateswhichMaterial Safety data Sheetisrequiredforthispart.AsOrders/Invoicesarecreated,acustomersMSDSfileisautomaticallymonitored and updatedasnewMSDSsheetsaretriggeredfordistribution.

TheVendor Part Idisasecondary indexusedtolocateapartviathecodeencryptedinitsbarcodelabel.

Seven (7) Y/N flagsareusedtodeterminetax status,whole units versus decimals,on-lineediting options andpricing combination status.

Stocking information for an unlimited number of stores and warehousesismaintained,includingthebin Location, quanti-ties On Hand, available for sale, Back Ordered (hardgoods)/Empty (cylinders), On Order from vendor, Minimum, Buy Point and Maximum stocking levels.

EDITSCREEN:INVENTORYPARTFILEMASTERSCREEN(top)

VIEWSCREEN:INVENTORYPARTFILE(bottom)

Quantity discount pricingisavailablestatedaseitherapercentage or flat amount off list price or a fixed amount.

Sub-assembliestableprovidingforkitoroutfitpackagestobeinvoicedthroughonepartnumber.

Partsmaybelocatedquicklyonaviewscreen,sorted either by the Part Id or any part of the description.

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INVENTORYCONTROLSYSTEM

STOCKING CONTROLS FILE

EDITSCREEN:EDITINVENTORYPARTFILE/WAREHOUSEQUANTITYSCREEN

TheWaREHOUSE QUaNTITY SCREEN (locatedbehindthe MaSTER PaRT SCREEN)isusedtointeractivelyreviewand/oradjustthestockingcontrolfactors.

Built-incontrolsexistfor:

averaging formula minimum days/quantity tostock buy point days/quantity tostock maximum days/quantity tostock

Monthly sales usage subtotals aredis-playedwithquarterly subtotals andaYear-To-date grandtotal.

Spikes intheusagesubtotals(usagethismonthgreater than previous 5 months combined)areflaggedandcan be overrid-den tocorrectaveraging.

Transaction history canbeviewedon-linetoreviewwhosbuyingtheproduct.

Formulascanbeestablishedtogovernavarietyofstockingsituations.Fromhot moving items,toexpensiveslow movers,non-stock andseasonal.

Minimum,Buy Point andMaximum canbefrozen at current level byzeroingoutthedayscontrolpoints.

Manual formula canbeentered,supersed-ing standard formulas informulafile.

VIEWSCREEN:INVENTORYHISTORYFILE