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eSubmission

How to submit a tender

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Contents

1. Introduction.........................................................................................................................3

2. To submit a tender in TED-eTendering:.............................................................................3

3. Accept the terms and Conditions and read the Data Notice...............................................3

4. Ways to submit a Tender: Sole tender or Joint tender........................................................5

5. Section to drag and drop your financial and technical documents:....................................7

6. Amounts..............................................................................................................................7

7. Tender report.......................................................................................................................8

8. Upload your tender report...................................................................................................9

9. Submit the tender................................................................................................................9

10. Tender submitted...............................................................................................................10

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1. INTRODUCTION

This guide will focus on the main steps to submit a tender using eSubmission

2. TO SUBMIT A TENDER IN TED-ETENDERING:

When clicking on it, you are redirected to eSubmission

3. ACCEPT THE TERMS AND CONDITIONS AND READ THE DATA NOTICE

- Click on 'New tender'

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Afterwards, the metroline is displayed with the three milestones to create a tender in eSubmission:

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4. WAYS TO SUBMIT A TENDER: SOLE TENDER OR JOINT TENDER

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If joint tender selected, the first participant will be the group leader

If sole tender selected, you have a sole option: "Main tenderer"

In eSubmission, using the searching form, you can easily retrieve an existing PIC

It is not required to have a PIC for subcontractors, only an identity card or VAT.

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Joint tenderSole tender

Attachments to upload the 'Declaration of Honour', technical and financial documents required by the contracting authority

Once it's done, in case of 'Joint tender' or 'tender with subcontractors', click +New party

For subcontractors, the PIC is not required

Once that all the parties are added, click on ‘Next>’ to go to the next step

5. SECTION TO DRAG AND DROP YOUR FINANCIAL AND TECHNICAL DOCUMENTS:

Only upload the documents that the contracting authority required to submit with the tender.

Click on 'Done' button to finish

Details about the attachments

- Formats: Word, Excel, Power Point documents, pdf documents, most common image types, email attachments, plain texts, zip files

- Size: 50MB per attachment

6. AMOUNTS

Once that every document is added, click on 'Next' to fill in the amounts

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The fields to add the amounts are displayed

Then click on ‘Save’ to save the indicated amounts

Once the tender is correct and completed, click on ‘Next’ to finish

At this stage, your tender is in DRAFT and not yet submitted

You cannot consult the uploaded documents and but you can consult the list of uploaded documents by clicking on Tender documents in the left pane.

 

7. TENDER REPORT

Click on 'Next' to generate the tender report

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If your tender is complete and ready for submission

Download the tender report

by clicking on

Have it signed by the authorized representative or the Group leader in case of Joint Tender

It can be hand-written signature or electronic signature.

About the electronic signature, it will have the same value as the hand-written one: it’s called “qualified electronic signature”. That means that you have to use a signature from a provider certified by the Commission. You can have more informations about the policies and so on using this URL:

https://webgate.ec.europa.eu/fpfis/wikis/display/ePRIOR/Information+about+signature+policy

The system will automatically validate the electronically signed report by using the Electronic

Signature Service Infrastructure (ESSI) of the European Commission.

8. UPLOAD YOUR TENDER REPORT

Select your tender report signed and upload it

Always verify that the Report ID is the same as the tender ID displayed

Click on ‘Next>’ to proceed

A warning pops up. Read it carefully

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Click Yes to confirm.

This report is not a proof of submission because your tender is not yet submitted !

9. SUBMIT THE TENDER

Click on the button

After this you will no longer be able to make any changes to this tender.

Click Yes to finalise the submission

10. TENDER SUBMITTED

The tender is now submitted

- Email notification is sent

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- Window pops up

The tender ID to insert in each mail exchange is displayed. Two hyperlinks are in blue. By clicking on it, it redirects to 'Funding and tenders opportunities' portal.

Then by unfold 'Action' and click on 'View Receipt', the user can check the receipt of the tender just created:

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