Introduction to PowerPoint The Basics of Microsoft PowerPoint 2010.

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Introduction to Excel

Introduction to PowerPointThe Basics of Microsoft PowerPoint 2010Introduction to PowerPoint1

PowerPoint isa presentation toolsimilar to WordLets look at some PowerPoint features and a basic presentation formatPowerPoint is a useful tool can be used as an aid when giving a presentation. If youre familiar with any Microsoft Office 2010 software (such as Word), youll probably recognize a lot of PowerPoint menus and tools. Lets take a look at some basic PowerPoint features and the basic format that is common to all presentations.2

Ribbon

File tabSlides/Outline paneSlide paneNotes paneView buttonsStatus barHere are some of the basics of PowerPoint you should be familiar with:

The ribbon organizes commands on tabs, and then groups the commands by topic for performing related presentation tasks.

The File tab displays a list of commands related to things you can do with a presentation, such as opening, saving, printing, or sharing.

The Slides or Outline pane displays either the presentation outline or thumbnail images all of the slides in the presentation. The Slide pane displays a large image of the active slide.

The Notes pane can be used to hold notes for the user about the active slide. The View buttons control the look of the presentation window. They include sliders for Design Template, View buttons, and Zoom slider. It can be customized to include other information.

The Status Bar displays the current slide number and number of slides in the presentation.

3

To create a simple presentation requires basic knowledge

Choose a slide design (or theme)PowerPoint can be used to create complex, interactive files. But to create a simple presentation requires only basic knowledge of Microsoft Office Programs. The first step is to choose a slide design (or theme). You want to do this first because the graphic elements of the design will affect how you place text and images on your slides.4Add text and graphic elementsGather Ingredients & Utensils

Put extra text into the Notes pane or in a separate documentMain PointSupporting InformationYou can add:ShapesChartsClip artPhotographsVideosThe next step is to add text and graphic elements to your slides. Limit your information to one main point per slide, and add graphics and text to support that main point. PowerPoint includes tools to help you draw shapes, charts, and other graphic elements. You can also incorporate clip art, photographs, and video into a slide show.

Keep in mind that a slide show should be used to enhance your in-person presentation, so you should either put the majority of the text in the Notes pane or in a separate document that you use to guide your spoken presentation.

5Add transitions and animationsGather Ingredients & Utensils

Dont distract your audience with too many animationsOnce youve built your presentation, you can add slide transitions and animation to bring out various aspects of your information. Keep in mind that these should enhance your presentation, not detract from it. Some slide designs have preset animations and transitions, so you should check whats included before adding more.6

Labels: Text or other non-numeric data used as headings for information

Values: Numeric data that may be used in calculationsFormula bar: The box that displays the contents and formulas of the active cellMuch like Word and Excel, PowerPoint utilizes a menu bar at the top allowing you to access the most popular functions directly. From the Home tab, you have quick access to add or remove slides, to select fonts and sizes, to format paragraphs and bulleted lists, and to draw shapes. In addition, you can insert images, charts, movies or sounds. In the world of presentations, a picture is worth more than a thousand words (or bullet points in this case).

PowerPoint gives you themed layouts so you can spend less time on design and more time on content.

PowerPoint also gives you the power to animate objects in your slide. You can fade in your bulleted list as you discuss each point. Or you can make images and text move on the screen to emphasize your point.

PowerPoint lets you control how you want to transition between slides. For example, you can fade into your next slide or you can use the Dissolve transition for a more dramatic effect.

Lastly, a Notes section is provided as a place to keep important notes and reminders for the person giving the presentation.

To present the slideshow, simply click the Slide Show tab and, from the Start Slide Show section, choose From Beginning. To move to the next animation or slide, press the space bar or click your mouse.7

HEADINGGather Ingredients & Utensils

ONE POINTSUPPORT

Always include a title slideUse headings for other slidesAvoid excess text, images, or animationsAddress only one main point per slideAlways include a closing slide Guidelines for Formatting Your PresentationContact online@pmi.edu or go to www.pmi.eduHere are some guidelines for formatting your presentation:

You must always have a title slide. Each following slide should have a recognizable and consistent heading so your audience can keep up with the flow of your presentation.

Avoid inundating the slide with excess text, images, or animations. It is overwhelming and confusing. Limit your information to one main point per slide and only information to support that main point.

And always include a closing slide at the end. It can contain contact information for follow-up questions, relevant websites, or simply a slide that reads The End. This way, the audience will know when to clap for you, or when to wake updepending on how the presentation went.

8Pima Medical Institute OnlineThe End9

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