Key Concepts & Methods

Introduction to Operational Planning

Thursday, 29 July 2009

Contents

Operational Planning Games-time Period Operational Planning Process Functional Ops Plan (FOP) Draft v1

Content Process Decision - Making

Operational Planning

Plan everything that is needed to operate the Games Services Staff Stuff Space

“The Four S’s”

(Function Operations)(Workforce)(FF&E, Technology)(Overlay)

Functional Operational Planning

Venue Operational Planning

“2 Major Planning Streams”

Games-time Period

The period the GOC offers services to external clients20 June – 6 July 2011

For a few functions, there are exceptions to this rule, i.e. Torch Run

June 20 June 22 June 26 4 July

Host Town Program begins

SOV Opens – Arrival of first delefations

Opening Ceremony Closing

Ceremony

Start End

SOV Closes – Last delegations

departed

6 July

VEN

UE

OPS

PL

AN

NIN

GG

ames Tim

e PeriodGames Planning Process

TEST EVENTS

FUNCTIONAL OPERATING PLAN x ?? – DRAFT

MODEL VENUE OPERATING x 1

2009 2010 2011

3Sep

4Oct-Dec

1Jan-Mar

2Apr-Jun

3Jul-Sep

4Oct-Dec

1Jan-Mar

2Apr-Jun

VENUE OPERATING PLAN V1 x ? Replicate Model Venue Ops Plan x ? venues

VENUE OPERATING PLAN x ? - FINAL

FUNCTIONAL OPERATING PLAN x ?? – FINAL

FUN

CTI

ON

AL

OPS

PLA

NN

ING

TEST EVENTS PLANNING

FUNCTIONAL OPERATING PLAN x ?? – V1

FOPs/Drafts v1 - Content

Scope• What activities/Services offered (including to whom)• Where• How• When• Whose involved• Planning Assumptions• TEs activities scope

Resources/Timelines Update

FOPs/Drafts v1 - Process

FOPs/Drafts v1 - Decision Making

Core Planning Team Planning HR VOL Finance Venues/Test Events Games Services Technology NSE (Host Town Program)

Senior Management Ops group

President ED EC

Issues & Actions

Define gaps on key functional representatives i.e. Delegation Services and propose solution on how to proceed in particular the Delegation Services responsible must come on board asap

Ensure all venue locations are finalised no later than 15 October 2009

Planning should develop in cooperation with the relevant FAs -prior starting the process, in September 2009- terminology, acronyms, list of venues, FAs, sports, clients, etc.

Add to the content planning assumptions - DONE Communicate to SOI changes on GA on FOP v2 Develop games time proposed organisational structure Decide on language to be used for the development of documents Validate dates for budget revisions and define GOC’s President’s

needs of information Add NSE representative on the Core Planning Team (HTP) - DONE

Issues & Actions

TEs assumptions defined in the TEs concept of ops to be used as a base

The term “Resources” means, Budget, staffing, Technology equipment, FF&E.