introduction to ms project
TRANSCRIPT
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Introduction toMS Project 2010
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Rules of Engagement
• Important features are covered• Please raise your hand, if you have any question• Send questions in email for incorporation in FAQ• Breaks• Hands on sessions
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Introduction
Create PlanTracking Project
Setup new project
Reports
Sample Project
Create Resources
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Introduction
• What is Project?– A project is a set of inter-related activities which are initiated to
achieve an objective. As soon as the objective is achieved the project is deemed to be over.
– A project is not an objective in itself (it has an objective), nor is it the end-result (It results into something)
– It has a definite beginning and a definite end• How does MS Project help?
– Manage Schedule, Resources, cost– Easy tracking and update
• Focus of this session– Project schedule creation and tracking
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SETUP NEW PROJECT
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File Menu
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Options - General
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Options - Display
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Options - Schedule
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Options - Advanced
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Project Menu
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Change Working Time
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Project Information
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Format
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Custom Fields (Text)
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Custom Fields (Cost)
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Format – Bar Styles
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Format – Bar Styles
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Gantt Chart - Timescale
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CREATE RESOURCES
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View
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View - Resource Sheet
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Resource Menu
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Resource Information
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Resource Leveling
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CREATE PLAN
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Gantt Chart - Tables
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Creating Project Plan
• Use Gantt Chart (Table: Entry)• Create Task
– Task– Recurring Task
• Task Information– Mode– Priority– Predecessor– Constraints– Task Type– Milestone– Notes
• Work / Duration• Assign resource
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Task Menu
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Task Information
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Task Attributes
Work
Duration
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Task TypeTask Type Work Duration Units
Fixed Work Fixed Change Change
Fixed Duration Change Fixed Change
Fixed Units Change Change Fixed
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Task Relationship
• Finish-To-Start (FS)
• Start-To-Start (SS)
• Finish-To-Finish (FF)
• Start-To-Finish (SF)
Task1Task2
Task1Task2
Task1Task2
Task1Task2
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Constraint Type
• As Late As Possible• As Soon As Possible• Finish No Earlier Than• Finish No Later Than• Must Finish On• Must Start On• Start No Earlier Than• Start No Later Than
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Recurring Task
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Recurring Task
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Baseline Project Plan
• Optimum Resource utilization– Move tasks (Tasks -> Move)– Reassign resources (Team Planner)– Resource Leveling (Resource -> Level Resource)
• Create Baseline (Project -> Set Baseline)
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Resource Usage
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Resource Details
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Team Planner
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Move Task
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Baseline Project Plan
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TRACKING PROJECT
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Tracking Project
• Use Gantt Chart (Table: Tracking)– Actual Start– %Complete– Actual efforts, Remaining Efforts– Actual duration, Remaining duration– Actual Finish
• Update Project– Progress– Reschedule
• View Progress (Progress Lines)• Variance with baseline
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Gantt Chart – Table: Tracking
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Gantt Chart and Task Usage
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Update Project
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Progress Lines
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Gantt Chart - Table: Variance
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REPORTS
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Visual Reports
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Overview Reports
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Current Activity Reports
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Cost Reports
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Assignments Reports
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Workload Reports
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SAMPLE PROJECT