INTRODUCTION TO

MICROSOFT EXCELFormatting Worksheet

Inserting Rows

Editing Data

What is Excel?

spreadsheet program used to:

record data

manipulate data

calculating totals and averages

display data

graphs, charts, tables, etc…

great at tracking numbers that change often

sorts, calculates, and graphs

Excel Terms

Worksheet –

work area in Excel

columns and rows

Cell –

Intersection of column and row

ColumnsCell

Rows

Excel Terms

Workbook –

file containing worksheets

Sheet Tabs –

at bottom of workbook

displays name of worksheet

Sheet Tabs

Key this sample

Cell A1

Fastest Growing

Occupations

Cell A3

Career

Cell A4

Network Systems

Analyst

Cell A5

Physicians Assistant

Key this sample

Cell A6

Computer Software

Engineer

Cell A7

Database

Administrator

Cell A8

Computer Systems

Analyst

Autofit Columns

Change the column width to fit the contents

Select the column or columns that you want to change.

On the Home tab, in the Cells group, click Format.

Select AutoFit Column Width

See next slide……

Bold, Center, Merge

Bold the title “Fastest Growing Occupations”

Merge:

Select cells A1 and B1

Click “Merge and Center”

Merge and CenterBold

Finish the Sample

Cell B3 - % Change Between 2002-2012

Cell B4 - 0.57

Cell B5 – 0.49

Cell B6 – 0.46

Cell B7

0.45

Cell B8

0.44

Format Cells

Select the numbers you just keyed

Click the Percentage option

Notice the other options

AutoFit Column B

Format Columns

Bold and Underline the Column Heading

Center the %

Center

Rename the Sheet

Double click on Sheet 1

Rename it “Fastest Growing Occupations”

Inserting Rows or Columns

2 ways

1. Cell group , Insert, Insert Sheet Rows

2. Select, Right Click, Insert

Insert 3 Rows

Row 1: Percentage Growth

Row 2: 2002-2012

Row 3: First & Last Name

Bold, Merge, & Center each row

Editing a Cell Using the Formula Bar

Select cell B6

in formula bar

highlight "Between 2002 - 2012"

hit Delete key

hit Enter key

Editing a Cell Using “Edit in Place”

double-click cell B6

double-click the word Change

type the word Growth

hit Enter

Sorting Alphabetically by Careerusing sort icon

click and drag from A7 to B11

first column clicked is sort column

click Sort Ascending on the Data Tab

alphabetic A to Z

Sorting Numerically by % Growthusing sort icon

click and drag from B7 to A11

first column clicked is sort column

click Sort Descending

large numbers first

Inserting a Chart

Highlight Cells A7 through B11• Data Range

Insert Tab

Column Chart

2-D Column

Cluster Column

How Does Chart Look?

move chart below data

resize graph area to no wider than column B• drag sizing handles

• change font

• right-click item

Print Preview

Page Setup

Choose

Page Setup

Fit Chart and Data on One Page

Fit to: • 1 page wide

• 1 page tall

Center on Page

Margins

Center on Page

Horizontal

Vertical

OK

Close Print Preview