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  • Introduction to Excel 2002

    Introduction to Excel 2002

  • Introduction to Excel 2002This lesson will cover: What is Excel 2002? Spreadsheet Basics Starting Excel Understanding the Excel Window Shortcut Menus and Tool bars On-Line Help Exiting ExcelThese topics are from Chapter 1 of the text...Exploring Spreadsheet Software

    Introduction to Excel 2002

  • What is Excel 2002?Excel is an electronic spreadsheet program. The next few slides will explain what this means Excel is developed by Microsoft, and is currently the most widely used spreadsheet program in the world. It is the defacto standard, so to speak.

    Excel was one of the first spreadsheets to use a graphical interface with pull down menus that could be used with a mouse. It was originally written for the Apple Macintosh and released in 1984. The Excel spreadsheet with a graphical user interface was easier to use than the command line interface of DOS spreadsheet products, such as VisiCalc and Lotus 1-2-3. Many people bought Apple Macintoshes just so they could use Excel. Microsoft launched the first PC (MS-DOS ) version of Excel (version 2.0) in 1987, up to that point it was strictly an Apple product.

    Introduction to Excel 2002

  • If Excel Were a Car... It would crash two or three times per day for no apparent reason. The driver is often hurt, but the car itself receives no permanent damage. You'd just accept this fact, restart the car, and begin your trip again. Occasionally, your car would fail to restart after a crash, and you'd have to reinstall the engine.For some strange reason, you'd just accept this too. You would be forced to buy a new model every 18 months, and your old model would have no resale value. Each new model would be bigger that the previous one, require more gas, and would operate differently. Furthermore, parts from the old car would not be interchangeable with the new car. You could call a special phone number when you had a problem. The phone would be staffed by people who know less about your car than you do. There would be a special Macintosh model, powered by the sun. However, it would only run on 5 percent of the roads and require different driving skills. You would have to spend additional money to buy the operating manuals. Before engaging, the airbag system would display a message, "Are you sure?" Every time you looked under the hood, an obnoxious cartoon character would appear and ask if you need help. No matter how many times you refused help, it would keep appearing.

    Introduction to Excel 2002

  • Spreadsheet BasicsFor a history on spreadsheets visit this website:http://www.j-walk.com/ss/history/index.htmPaper based spreadsheets have been used by accountants and other number crunchers for many years. They are basically tables or matrices of values that present data in an easily read or understood manner. Some of the more common uses for spreadsheets are to present balance sheets, or financial statements and analyses, but they can also include more complex data such as the results of research experiments or tests.Spreadsheets are arranged in a matrix of Columns and Rows. Data is entered into Cells that are the intersection of a column and a row. Electronic spreadsheets use this framework a bit more liberally and actually override it by adding graphics and merging or enlarging cells.

    Introduction to Excel 2002

  • Test Results Presented in a SpreadsheetColumnsRowsCell

    Introduction to Excel 2002

  • A little HistoryThe Spreadsheet Page has very good information on spreadsheets in general:http://www.j-walk.com/ss/The first electronic spreadsheet for the PC was VisiCalc, which appeared on the market in 1979. It was soon followed by Lotus 1-2-3 and others. The advantage of computer based (or electronic) spreadsheets is that they can display data graphically or textually or both; and they can easily recalculate hundreds of values as needed.Lotus 1-2-3 was at one time (in the late eighties and very early nineties) the unchallenged leader of PC spreadsheets. It pioneered the abilities to use spreadsheet functions, graphics and data management tools in one program (thats the 1, 2, 3 of it). Somewhere along the way (probably with the introduction of Windows 3.1) Excel took the lead and now is by far the most widely used spreadsheet program

    Introduction to Excel 2002

  • Starting ExcelExcel can be started from the Programs Menuthe menu item may be under Microsoft Office or it may be on the menu by itself

    Introduction to Excel 2002

  • Wherever the shortcut is, the icon will usually look like this The shortcut may even be on the taskbar Quick Launch Menu

    Introduction to Excel 2002

  • When Excel starts up you will see a window similar to thisa default (empty) spreadsheet will be displayed showing many familiar Windows features

    Introduction to Excel 2002

  • Understanding the Excel Window when you open Excel it will generally open a blank spreadsheet named Book 1.

    Introduction to Excel 2002

  • The Excel window will have Menus and Toolbars as usualalong with a title bar and control buttonsthe title bar shows the name of the current spreadsheet, a generic one supplied by Excel, Book1.a status bar at the bottom of the Excel window will display various types of informationright now it just lets you know Excel is Ready

    Introduction to Excel 2002

  • The intersection of a column and a row is a Cellit is named by its column and rowthis one is A1.The Worksheet is a grid, table or matrix of columns and rows Row numbers Column letters}

    Introduction to Excel 2002

  • The active cell is the basic work area of a spreadsheet. Numbers, text, formulas or complex functions can be inserted in a cell by entering them in the input box located just below the Formatting barThis is cell D11 Notice the mouse pointer has become a plus sign.

    Introduction to Excel 2002

  • Data entered hereis actually being entered into the active cell here.

    Introduction to Excel 2002

  • ..the look of the text can be changed by selecting different fonts, font sizes or font effects (such as Bold or Italic) from the Formatting bar. Or you could select a cell formatting option from the Format menu item. Usually there is more than one way to do something in ExcelFont colors can be changed hereor from the Format menu.

    Introduction to Excel 2002

  • Each Worksheet has tabsand there are also scroll bars to move about

    Introduction to Excel 2002

  • The Window is actually a window within a windowif you click the Restore Window button from the lower set of controls buttonsyou will see this better.

    Introduction to Excel 2002

  • Now the window has become detachedit was really just maximized inside the Excel window before. This way you can have several spreadsheets open at this same time while only having one instance of Excel open. Clicking the Minimize button on this window

    Introduction to Excel 2002

  • will reduce the spreadsheet window down to the bottom of the Excel windowit has been minimized. You can Restore it to its full size or Close it by using the control buttons

    Introduction to Excel 2002

  • Shortcut MenusExcel has all the usual pop-up and drop down menusright-clicking on an object, like a cell, will open context based help for specifically for that object and its current state.

    Introduction to Excel 2002

  • If you right click on the Formatting or toolbar the following menu will appear. From this menu you can add or remove toolbars or menussay for example, you clicked on the WordArt menu item

    Introduction to Excel 2002

  • the WordArt toolbar would appearit actually could appear as a floating toolbar as shown here. You can move it to the other toolbars so that it will dock and become like the Formatting bar. It could also be docked on the bottom or the sides of the Excel window.

    Introduction to Excel 2002

  • The WordArt toolbar is now docked

    Introduction to Excel 2002

  • You can also access the Customize menu or window from this pop-up menufrom there you can also change Excels look and feel.

    Introduction to Excel 2002

  • You can add or remove toolbars from the Toolbars tab of the window

    Introduction to Excel 2002

  • and change some of Excels display options from the Options tabmost of the other options that Excel makes available for you to personalize are accessed through the Tools > Options menu

    Introduction to Excel 2002

  • the options displayed here are more complex, and relate to the actual operation of the program

    Introduction to Excel 2002

  • On-Line HelpIf using Excel isnt tough enough for youtheres always Clippy to deal with

    Introduction to Excel 2002

  • When you open a spreadsheet in Excel a strange thing happensthis real annoying paper clip thingy appears (that is, unless someone has disabled him) and tries to help youthat thingy is Clippy the Office Assistantif you need help, pressing the F1 shortcut key or selecting Help from the menu will display a balloon window

    Introduction to Excel 2002

  • The best thing about Clippy is that he understands natural language commandsfor example, if I wanted to find out how to Close the Office Assistant, I would type that phrase into the input box in the balloon...

    Introduction to Excel 2002

  • And then I click Search and Clippy starts to find an answer from within the Excel help system.

    Introduction to Excel 2002

  • Next Clippy displays some options for you to selectWhat would you like to do?, he isnt perfect, you still ne