introduction project management by derek hendrikz

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Introduction to project management by Derek Hendrikz explores time, cost, project scope and why projects fail. Knowledge areas and processes according to the PMBOK - project management body of knowledge also covered. www.derekhendrikz.com

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  • 1.derek hendrikz

2. Copyright 2014 Derek Hendrikz Consulting www.derekhendrikz.com 3. Project Management the management of a once-off, non-repeated activity or set of tasks, which aims to bring about a new desired state. www.derekhendrikz.com 4. www.derekhendrikz.com 5. all workis done in 2ways Projects & Cyclic Processes www.derekhendrikz.com 6. When we want to change things we do non-repetitive, once-of f well calculated quantifiable and target based work. in other words we do work that starts and stops well defined time boundaries www.derekhendrikz.com 7. When we want to maintain things we do repetitive, continuous and non-target- based work. in other words we do work that does not stop or change (if change then slow change) time boundaries are not well defined www.derekhendrikz.com 8. Projects must eventually be translated to Processes... www.derekhendrikz.com 9. www.derekhendrikz.com important characteristics of Project Management 10. it is goal oriented the whole activity is directed at achieving a defined output or outcome www.derekhendrikz.com 11. it has a clear beginning and end www.derekhendrikz.com 12. it has a set of constraints that limit and define the process www.derekhendrikz.com 13. its output can be measured in terms of performance against agreed indicators www.derekhendrikz.com 14. 1. It must have clearly defined objectives. 2. There must be a good planning and control method. 3. The project manager must be skilled. 4. There must be managerial support. 5. There must be enough time and resources. 6. There must be commitment by all involved in the project. 7. There must be continuous and good communication. 8. The project must have a clear structure and must be well organised. 9. It must be possible to stop the project at any time. www.derekhendrikz.com 15. 1. Budget How much will this project cost us? Does the project cost justify the project result? Is this project financially viable? 2. Time How long will this project take? Does the duration justify the outcome? How can we shorten the project duration? 3. Quality On what level should we pitch the general standard of project execution? What are the distinctive characteristics of this project? How will we measure the quality of this project? www.derekhendrikz.com 16. www.derekhendrikz.com why projects fail 17. www.derekhendrikz.com budgetexceeded or insufficient funding 18. www.derekhendrikz.com taking more timethan planned 19. www.derekhendrikz.com outcomes fail to meet qualityrequirements 20. Time QualityCost www.derekhendrikz.com 21. 1. It clearly states the business case for the project. 2. It provides a map of how the project will move from start to finish. www.derekhendrikz.com 22. What actions are needed? By when? Who is going to do them? What resources are required? What will this cost? What other work is not going to be done? How shall we know if it is working? www.derekhendrikz.com 23. 1. Identify the main features of a project. 2. Understand the importance of budget, time & quality. 3. Identify the main links between a projects scope and definition and a sponsors strategic and operational objectives. 4. Describe the scope and definition of the project in sufficient detail to enable it to be planned effectively. 5. Identify the importance of key stakeholders interest in the project. 6. Identify, assess and prioritise the main risks associated with a project. 7. Assess the feasibility of a project and negotiate any necessary amendments with the sponsor to ensure that the goals can be achieved within the constraints of the project. 8. Establish your level of authority and accountability for project activities, resources and decisions in order to ensure that there are no unnecessary delays. 9. Prepare a project brief so that agreement can be obtained with the project sponsor. www.derekhendrikz.com 24. Project Management Body of Knowledge Published by the Project Management Institute Published in the form of a guide Processed-based and recognises 42 processes that fall into five basic process groups and nine knowledge areas www.derekhendrikz.com 25. 1. Initiating 2. Planning 3. Executing 4. Monitoring & Controlling 5. Closing www.derekhendrikz.com 26. 1. Integration management 2. Scope management 3. Time management 4. Cost management 5. Quality management 6. Human resource management 7. Communications management 8. Risk management 9. Procurement management www.derekhendrikz.com