introduction lesson 1 – microsoft office 2003 basics and the internet
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INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet. Objectives. Review the basic concepts of MS Office & the Internet Explain the concept of an integrated software package. Start an Office application from Windows. - PowerPoint PPT PresentationTRANSCRIPT
Pasewark & Pasewark
Microsoft Office 2003:Introductory
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INTRODUCTION Lesson 1 – Microsoft Office 2003
Basics and the Internet
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Objectives
Review the basic concepts of MS Office & the Internet
Explain the concept of an integrated software package.
Start an Office application from Windows. Explain an Office application’s opening screen
and how to use menus and toolbars. Open an existing Office document. Save and close an Office document.
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Objectives (cont.)
Know the shortcuts for opening recently used documents.
Use the Office Help system, including the Office Assistant.
Quit an Office application. Access the Internet and use a Web browser.
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VOCABULARY TERMS
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Terms Used in This Lesson
Close Default Drop-down menu Home page Icon
Integrated software
package Internet Internet Explorer Intranet Link
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Terms Used in This Lesson (cont.)
Menu Open Save Task pane Toolbar
Uniform Resource Locators (URLs)
World Wide Web Web browser
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MS OFFICE 2003
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Introduction to Microsoft Office 2003
Office 2003 is an integrated software package
Which is a program that combines several computer applications into one program
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THE SOFTWARE PACKAGES
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Software Packages In Office
Word – the word processor application– lets you create documents – such as letters and reports
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Software Packages In Office
Excel – the spreadsheet application– lets you work with numbers and data– to prepare items such as
Budgets Loan paymentsData records
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Software Packages In Office
Access– the database application– organizes information – such as addresses or inventory items
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Software Packages In Office
PowerPoint – the presentation application– is used to create
SlidesOutlinesspeaker’s notesand handouts
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Software Packages In Office
Outlook – the schedule/organization application– lets you keep track of
e-mailContactsAppointmentsEvents\and tasks
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Software Packages In Office
Publisher – the desktop publishing application– helps you design professional-looking
documents
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USING THE PROGRAMS
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Starting an Office Application
To open an Office application from the All Programs menu, – click the Start button– select All Programs– select Microsoft Office– and then click the name of the application
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Starting an Office Application
181: Start 2: All Programs
3: MS Office4: Application
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Starting an Office Application
You can also open a new file from within an application – by opening the File menu – and choosing New in an application
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Understanding the Opening Screen
The basic parts of the opening screen for the Word program are similar in all of the Office programs.
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Understanding the Opening Screen (cont.)
The task pane is a separate window that opens automatically and contains commonly used commands to help you work more efficiently.
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Understanding the Opening Screen (cont.)
Table 1.1 – Page 5 – Create This Table – You have ±10 min.
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Using Menus and Toolbars
A menu is a list of options – to choose from – within the program
Each title in the menu bar – represents a separate drop-down menu
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Using Menus and Toolbars (cont.)
Click the arrows at the bottom of the menu to see an expanded menu with all the commands.
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Using Menus and Toolbars (cont.)
Toolbars provide another quick way to choose commands
Toolbars use icons, or small pictures, to remind you of each button’s function
Toolbars also contain drop-down menus.
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Opening, Saving, and Closing Office Documents
In all Office applications– you open, save, and close files – in the same way
Opening a file is loading a file from a disk to your screen
Saving a file stores it on a disk Closing a file removes it from the screen
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Opening an Existing Document
You can open an existing document by choosing Open on an application’s File menu, selecting the Open button on the Standard toolbar, or by choosing the option to open an existing document from the task pane. The Open dialog box appears.
Locate and select the file you wish to open.
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Saving and Closing a Document
Saving is done in two ways– The Save command
saves a file on a disk using the current name
– The Save As command saves a file using a new name or saves a file to a new location
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Saving and Closing a Document
Filenames can contain up to 255 characters – and may include spaces.
Choose a name that – is descriptive – to remind you of what the file contains
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Shortcuts for Opening Recently Used Documents
Office has two shortcuts for opening recently used files:– Shortcut #1 –
Choose My Recent Documents from the Start menu
A menu appears listing the most recently used documents
Click the file that you wish to open
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Shortcuts for Opening Recently Used Documents
Shortcut #2 The bottom part of each application’s File
menu – and the Open section of the task pane – show the filenames of the four most
recently opened documents Choose the file to open
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Shortcuts for Opening Recently Used Documents
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CHARACTER NAME CHARACTER NAME
* asterisk < less than sign
\ backslash ; semicolon
[ ] brackets / slash
: colon " quotation mark
: equl sign ? question mark
> greater than sign | vertical bar
Table 1.2 – Page 10 – Create This Table – You have ±10 min.
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Using the Help System
Use the Office Help program – when you need additional information about – the many features of the Office applications
Access the Help program – from the Help menu on the application’s menu
bar Or, key a question in the Type a question for help
box on the menu bar
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Using the Help System (cont.)
From the Help task pane– you can access a
Table of Contents – or search the
Help system – using a keyword
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Using the Office Assistant
The Office Assistant is a Help feature found in all Office programs
It is an animated character that offers – Tips– Solutions– Instructions– and examples – to help you work efficiently
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Using the Office Assistant
The default Office Assistant
character is a paper clip icon.
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Quitting an Office Application
To quit an Office application– open the File menu and choose Exit– or click the Close button on the right side
of the title bar
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Quitting an Office Application
Exiting an Office application – takes you to another open application – or back to the Windows desktop
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THE INTERNET AND
WEB BROWSER
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Accessing the Internet and Using a Web Browser
The Internet is a vast network of computers linked to one another.
The World Wide Web is – a system of computers that share
information – by means of hypertext links on “pages”
The Internet is its carrier
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Accessing the Internet and Using a Web Browser (cont.)
To identify hypertext documents– the Web uses addresses called URLs (Uniform
Resource Locators)– For example:
http://www.microsoft.com
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Accessing the Internet and Using a Web Browser (cont.)
The Web toolbar contains buttons – for opening and searching documents on
the Internet– on an Intranet (a company’s private Web)– or on your computer.
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Accessing the Internet and Using a Web Browser (cont.)
A Web browser is – software used to display Web pages on your
computer. Microsoft’s Internet Explorer
– is a browser – for navigating the Web – that is packaged with the Office software
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Accessing the Internet and Using a Web Browser (cont.)
To launch your Web browser click either – the Start Page button– the Search the Web button– or key an URL in the Address box of the
Web toolbar
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Accessing the Internet and Using a Web Browser (cont.)
Depending on your type of Internet connection– you may need to connect to your Internet
Service Provider first
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SUMMARY
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Summary
Microsoft Office 2003 is – an integrated software package consisting of a
word processor applicationspreadsheet applicationdatabase applicationpresentation applicationschedule/organizer applicationdesktop publishing application
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Summary (cont’d)
Office applications can be started – by clicking the Start button– selecting All Programs
then Microsoft Office– and then clicking the name of the
application
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Summary (cont.)
Most Office tasks are done in the opening screen of each application
The basic parts of the opening screen are similar in all Office programs
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Summary (cont.)
Each title in the menu bar represents a separate drop-down menu
Toolbars provide another quick way to choose commands
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Summary (cont.)
You can open an existing document from the File menu or from the task pane
You can also click the Open button on the Standard toolbar
The Open dialog box will be displayed– enabling you to open a file – from any available disk or folder
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Summary (cont.)
No matter which Office application you are using– files are opened, saved, and closed the
same way Filenames may contain up to 255 characters
and may include spaces.
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Summary (cont.)
Recently used files can be opened quickly – by choosing the filename from the bottom of
the File menu or from the task pane You can also click the Start button
– and select My Recent Documents – to list the fifteen most recently used files
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Summary (cont.)
To exit an Office application– open the File menu and choose Exit– or click the Close button on the title bar
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Summary (cont.)
The Office Help program – provides additional information about – the many features of the Office
applications.
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Summary (cont.)
The Office Assistant – is a Help feature – found in all Office applications
It offers – tips, advice, and hints – on how to work more effectively
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Summary (cont.)
The Web toolbar contains buttons for opening and searching documents – on the Internet– on an Intranet (a company’s private Web)– or on your computer
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Summary (cont.)
A Web browser – is software used to display Web pages on
your computer Microsoft’s Internet Explorer
– is a browser for navigating the Web – that is packaged with the Office software
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