introduction and quick start guide to...question. hit “save” when complete. update security...
TRANSCRIPT
Wraparound Evaluation & Research Team 2815 Eastlake Avenue East Suite 200 ⋅ Seattle, WA 98102
www.depts.washington.edu/wrapeval
FidelityEHR 2100 Calle de la Vuelta, C-202 ⋅ Santa Fe, NM 87505
www.fidelityehr.com
Introduction and Quick Start Guide to:
System Requirements
System Requirements • We highly recommend you utilize Google Chrome to optimize your experience in WrapTrack.
• https://www.google.com/intl/en/chrome/
Wraparound Evaluation & Research Team 2815 Eastlake Avenue East Suite 200 ⋅ Seattle, WA 98102
www.depts.washington.edu/wrapeval
FidelityEHR 2100 Calle de la Vuelta, C-202 ⋅ Santa Fe, NM 87505
www.fidelityehr.com
Introduction to:
Contains 4 WFAS tools
• Wraparound Fidelity Index, version 4 (WFI-4) • Team Observation Measure (TOM) • Team Observation Measure 2.0 (TOM 2.0)* • Wraparound Fidelity Index, Short form (WFI-
EZ)
*TOM 2.0 will be available by 2018.
Accessing
• www.wraptrack.net OR • www.wrapinfo.org
www.wraptrack.net
Login
Password
Forgot Password Link
Visual Appearance
• The log in page displays in UW color scheme. When you log in, the color scheme will change to TMS Behavioral and Integrated Health Software.
• Don’t worry! You’re in the right place.
Security Question Make sure to update your User Settings when you first log in. Check that your email address and other contact information is correct, adjust your log out time, and update your Security Question. Hit “Save” when complete.
Update Security Question
Must add your current password and create a security question and answer. If you need to use the “forgot password” link, on the log in page, you will need to provide the security answer. Please make sure to add the “no-reply” email addresses to your safe-sender list so you can receive your new password.
Passwords • HIPAA/FERPA compliant
– System enforced: password must be between 8 to 16 characters in length and contain at least 1 letter, 1 number, and 1 special character [!@#$%^&*()_]. Username must be at least 6 characters. If you need to update your username, you will have to contact the Configuration Administrator for your organization (mostly likely the same person identified in the old WONDERS site). This is the only person who can update your username.
– System enforced: user passwords automatically changed or revoked after a user defined period has passed (60 days).
– System enforced: users required to change their passwords following the initial set up or resetting of the password.
Passwords • History of previously used passwords is maintained by the
system to prevent reuse. Value = 10 previous passwords. • Users are provided the capability to change their own
passwords at their discretion. • User id’s are disabled after a specified number of consecutive
invalid login attempts. Value = 5 attempts in 10 minutes. • System automatically logs users off after a specified period of
inactivity. User preference = between 15-60 minutes. • Passwords entered in a non-display field. • Passwords encrypted when routed over a network. • Passwords are encrypted in storage.
Permissions Driven
• Example Permissions: – Design Admin (WERT) – Configuration Admin
(Local Head) – Jurisdic/Program Admin – Supervisory Admin – Team Member
• Permissions in WrapTrack are customizable. There are preset permissions, like the example here.
• Or, you can add your own roles based on local implementation and need.
Local Site Configuration
Example Two
Design Admin • WERT
Config Admin
• Agency Head
Jurisdic, Program, Sups Admin
• Supervisor • Data Entry • Family Partner
Design Admin • WERT
Config Admin
• Statewide Admin • Evaluator Head
Jurisdic, Program, Sups Admin
• Supervisor • Facilitator/Data Entry
Example One
Wraparound Evaluation & Research Team 2815 Eastlake Avenue East Suite 200 ⋅ Seattle, WA 98102
www.depts.washington.edu/wrapeval
FidelityEHR 2100 Calle de la Vuelta, C-202 ⋅ Santa Fe, NM 87505
www.fidelityehr.com
SYSTEM SCREEN-SHOTS
The Home Page
Menu
Current date and time
Back to the home page
Youth Enrollment Data Entry
Reporting/Exporting
Administrative Tab (not relevant to all users)
Bulk import/export
Youth Enrollment & Status Updates
Click here to update enrollment, discharge, etc..
Click on Enrollment to add details.
WFI Data Entry
Click on this button to add WFI-4, TOM, or WFI-EZ forms.
Make sure to complete all fields and sections of each form prior to hitting SAVE. Do not SAVE after each section.
WFI Reports
Click on a link and then enter the qualifiers.
Exports Click on a link and then enter the export qualifiers desired.
Select export qualifiers. Make sure to check “One user” or “One organization” if you would like to select specific youth files.
Once the selections have been made you can export this raw data into Excel.
TOM Data Entry
You can access all data entry by clicking on the Assessments tab.
Make sure to review all data entered before Saving at the end.
TOM Reports
More comprehensive training available http://depts.washington.edu/wrapeval
Click on the WrapTrack tab
Resources Available
• Training Videos – System requirements,
passwords, security – Enrolling a Youth – Admin Overview – Exporting Data – Report Generation – Collection WFI-EZ data
• Training Materials – Data Dictionary – FAQs – Data Interpretation
Guide – Listserve info – Manuals
Recommendations
• WERT recommends after viewing the introductory PowerPoint, a thorough review of the WrapTrack Manual and Data Interpretation guide
• Training videos are also helpful, however, they are not required viewing, and can be helpful as a refresher, or as a tool for local supervisors to train data entry staff on the WrapTrack system
Questions? Contact WERT
• 206-685-2310 • [email protected] • To sign up for the Listserv, please see:
http://depts.washington.edu/wrapeval/sites/default/files/training_materials/Join%20the%20WT%20Listserv.pdf. Updates and system errors are often reported via the listserve.