introducing inventory and e-notebook in an university...

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Introducing Inventory and E-Notebook in an University Environment

(#500, #543, #668)

Jürgen Vitz

Laboratory of Organic and Macromolecular ChemistryFriedrich-Schiller-Universität Jena & Dutch Polymer Institute, Germany

Laboratory of Macromolecular Chemistry and Nanoscience Eindhoven University of Technology & Dutch Polymer Institute

[email protected]; [email protected]; www.schubert-group.com

2010 CambridgeSoft Conference and User Meeting London


Schubert-group: Research areas

Combinatorial chemistryInkjet printing Nanotechnology

Mass spectrometrySupramolecular chemistry Biomaterials

http://www.schubert-group.de/Becer_angewandte_2009.pdf

http://www2.uni-jena.de/ufk/placentalabor/cms/sirna/index2.php?option=com_jce&task=popup


Programs available:

Chem & Bio Draw — draw and annotate molecules, reactions, and biological pathways

ChemACX* — find and purchase reagents

Inventory Enterprise* — store and track reagents and samples

E-Notebook Enterprise* — capable of providing knowledge management, chemical- and biological-focused solutions (21 CFR Part 11 and 37 CFR compliance, GxP validation).

* Web-based systems, accessible from everywhere

Talk: Overview


Access to Inventory/E-Notebook

http://www.uni-jena.de/map/scripte/index.html


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NuGenesis, Inventory and ELN

http://de.mt.com/de/de/home/products/Laboratory_Weighing_Solutions/Analytical_Balances/Excellence_Analytical.html


Server 1: MacroFunction: Middle-TierRAM: 12 GBHard drive: 360 GBCPU: 2 * Quad Core 2.33 GHZOS: Windows Server 2003 R2

Server 2: NanoFunction: Chemical Inventory

Database (Oracle)RAM: 8 GBHard drive: 634 GBCPU: Quad Core 2 GHZOS: Windows Server 2003 R2

Server 3: VirgoFunction: Modelling and Data AnalysisRAM: 8 GBHard drive: 360 GBCPU: Quad Core 2 GHZOS: Windows Server 2003 R2

Remote desktop access for Administrators from all locations Secure access from all sites with the web based client Automated back-up system to secure the database

Login to Enterprise programs


Part I

ACX Database and Inventory Enterprise


http://www.cambridgesoft.com

Searching the ChemACX database


Perform automated reconciliations of the inventory using standard barcode scanning equipment

View, register, check-in, check-out, transfer, edit, and dispose containers

Track weights using integrated laboratory balances Print barcodes by user, group, location, or command Receive orders, including partial orders Fulfill requests made to any stockroom Print delivery sheets, including barcodes Set expiration dates Create standard reports in Microsoft Excel Track and view preferred storage conditions Configure look-up data fields, such as chemical class and container

type Create purchase orders Assign company preferences, such as preferred suppliers

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Inventory management


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http://141.35.147.152/cs_security/login.asp?forceManualLogin=1

Inventory Enterprise

http://141.35.147.152/cs_security/login.asp?forceManualLogin=1


Catalog details and MSDS


Customization


Part II

E-Notebook Enterprise


Planning experiments and capturing results using convenient templates to enter experimental procedures and data

AutoText capabilities and a helpful experiment navigator for locating experiments

Data protection is possible

Simplify reporting of key

research results

Sharing information with

collaborators, or make

experiments available to

a broader internal audience

Access other applications

System fulfills patent claims

and is in compliance with the US Food and Drug Administration‟s (FDA) rules

Benefits and key functionalities


Customization

Collection tree Auto Text Solvents/Conditions

Reaction data

Reaction fieldForm tools

Notebooks


Copolymers (e.g. ABABAB..,

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ELN

Reaction and data handling


AutoText & Analysis Request


for the environmental safety and health:

Control access to hazardous or highly regulated substances

Present warnings, flags, and messages to users handling or purchasing hazardous substances

Set amount thresholds

Send email notifications when certain compounds are requested or ordered

Provide instant access to hosted MSDS information in Internet Explorer

Provide access to regional-specific R&S phrases and hazard class data

Create reports for various regulatory agencies

Additional tools


Reports


LIMS systems improve efficiency in the lab, and ensure that data is systematically archived and accessible within the group via a web-based system.

They are helpful in the generation of publications because data is available to the researcher at all times, in a structured, easily retrievable way.

These functions are indispensable components of modern combinatorial and high-throughput experiment design.

The reagent management will be improved and costs will be directly saved by eliminating unnecessary orders.

They are highly advantageous over traditional “analog” notebooks to support patent claims or to fulfill compliance with the US Food and Drug Administration‟s (FDA) rules.

Last but no least a better understanding of the structure/property relationship is possible.

Conclusions


Updating the system

DPI project:

Ugrade Inventory 9 to version 10

Upgrade E-Notebook 9 to version 11

20 new licenses for Inventory (in total 50)

44 licenses for E-Notebook

Maintenance services for Inventory till 31.12.2014

ChemBioViz till 31.12.2014

ChemACX till 31.12.2014


Info„s underhttp://www.schubert-group.com

Erhard Paschwitz, Renzo Paulus, Hanneke Thijs, Erwin van den Bosch, Sylvia Pfeifer, Ralf Kessler, Joe Delaney, Prof. Dr. Ulrich S. Schubert

Acknowledgement

introducing inventory and e-notebook in an university...

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