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Georgia Tech Human ResourcesGeorgia Tech Human Resources

Introduction to Human Resources

Intro to

Human Resources

at Georgia Tech

For training and tutorial information, contact

Susan Hill Edwards

[email protected]

Georgia Tech Human Resources


Office of Human Resourceswww.ohr.gatech.edu

Ph: 404-894-GTHR (4847)[email protected]

Need immediate help in your Department?

Contact your HR Rep

Tutorial Objectives

• Overview of OHR and Internal Areas

• Review of HR Functions and Forms

• Process for HR Training and System Access

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http://www.ohr.gatech.edu/



Tutorial Information

• This tutorial is a required pre-requisite for HR

Administrative Systems Classes

• To receive credit for completing the tutorial,

you must navigate to www.training.gatech.edu,

login to select this online tutorial and complete

the assessment.

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http://www.training.gatech.edu/



Office of Human Resources

Organized by Internal Areas:

• HR Consultancy

• Talent Acquisition

• Performance and Talent Management

• Total Compensation

• Global Human Resources

• Research and Planning

• HR Customer Services Center

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HR Customer Services Center

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Maintains every aspect of the employee life cycle from the Online application process, On-boarding experience with Payroll and Records, to the Off-boarding experience with exit documentation and Records.

Center Services:•One-Stop Service

–New Employee Paperwork–Employee Buzzcard ID–GT Account Login/Password

•New Employee Orientation•Payroll and Records•Federal and State Tax Reporting•Human Resource Management Systems (HRMS)



HR Consultancy

Responsible for:• Consulting with GA Tech Departments regarding business strategies

• Serving as liaison and support to HR Representatives

• Conducting HR Learning Workshops– ADA

– Sexual and Workplace Harassment

– Family Medical Leave Act (FMLA)

– Coaching for Improved Performance

– Solutions for Dealing with Challenging Employees

– Behavioral Style Interviewing

• Providing workforce management support for managers

• Advising GA Tech Employees for Family Medical Leave process

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How to find your HR Rep/Contact

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From the HR Consultancy webpage, click Human

Resources Representatives



Talent Acquisition

Identify, Attract, and Hire Employees• Recruit Employees

• GT Website

• Marketing Materials

• Process Required Background Screenings

• Temporary Employees Hiring (“Tech Temp” Program)

• Search Committee Support

• Faculty / Research Faculty Employment Process

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Performance and Talent Management

Provides support and services for:

• Diversity Management and Compliance– Training and Mentoring

– Equal Opportunity, Employee Appeals

• Performance Management – Online Evaluation System, Conflict Resolution

• HR Policies

• Training

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Total CompensationResponsible for two major areas:

• Compensation– Compensation Model for Georgia Tech– Design market competitive pay practices and structures– Link Performance Evaluation with pay – Link pay delivery to performance

• Benefits– Medical, Dental and Vision Plans– Flexible spending accounts– Disability and life insurance plans– Retirement Plans - Teachers Retirement System (TRS), Optional

Retirement Plan (ORP), and Supplemental– Holiday, Sick and Vacation Policies– Ongoing Benefits education and communications

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Global Human ResourcesResponsible for:

• Foreign national employee tax compliance

– Income and employment taxes

– Collaborate with Accounts Payable and Bursar’s Office

– Employees/payees must enter data in GLACIER software

• Immigration services for foreign national employees

– B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE)

• Services for GT employees working internationally

– Immigration and tax law compliance for U.S. and home

country

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Research and Planning

Responsible for:

• Employee communications regarding HR Services

• Workforce analysis, metrics and reports

• Executive support

• HR’s Strategic and Operational Plans

• Survey consultation, design, administration and reports

• Webinars and on-line training tools

• Special projects

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Interim Organization Chart

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Associate Vice

President

M. Scott Morris

Sr. Director

Customer Service Center

Maryann Carroll

Manager

Talent

Acquisition

Shalonda

Cargill

Director

Diversity

Management

Cheryl Cofield

Director

Performance &

Talent

Development

Lanous Wright

Director

Payroll

Jerry Jobe

Director

Benefits

Sharon Ray

Director

Compensation

Robert

McIntosh

Director

Global HR

Doug Podoll

Sr. Director

Consulting/Talent Acquisition

Brenda White

Sr. Director

Performance & Talent

Management

Pearl Alexander

Sr. Director Human

Resources

Marita Sullivan

*Acting AVP Effective 4/8/2010



Human Resources Management System (HRMS)

HRMS 9.0

Workforce AdminCompensation

PayrollSalary Planning & Distr.

Sick/Vacation LeaveBi-Weekly Time Entry

Generate PSF Turnaround

Data Warehouse

PersonalServicesForm

PersonalDataForm

gtID #

•Current PeopleSoft v 9.0

•OHR – Payroll enters data in PeopleSoft

•PeopleSoft displays current, historical & future data

•Data Warehouse is updated nightly

•Displays current data only

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How to Hire

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High-level overview of How to Originate a PeopleSoft Employee File

–GT ID # (PSF Originator request system-generated number)

–PSF (PSF Originator enters data, Approver reviews and approve)

–New employee takes Hire Packet to OHR

…aka Hire Someone

PSF Originator

Dept Approver

OHR Bldg

New Employee

Other Approversas needed

NOTE: The hiring process will vary for different employee

class, such as Faculty

New Hire Packet



HRMS Data Entry

Personal Services Form (PSF)• Manage department employee transactions

• Submit and track forms electronically

• Use reports.gatech.edu for tracking

• Use HRMS Reports for data verification

Training Requirements for Access

– Intro to HR (Online Tutorial)

– Navigation (Tutorial coming soon)

– Payroll 101 (Online Tutorial)

– Managing Personnel Transactions (Instr-led Session)

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HRMS 9.0




Data Warehouse

PersonalServices

Form

PersonalDataForm

gtID #

[email protected]



Personal Service Form Terms/Concepts

•New Hires/Rehires

•Termination/Retirement

•Promotion

•Transfer

•Salary Release

•Reclassification

•Other changes (i.e. extended leave mgmt)

•Employment Status

•Job Code (title)

•Position Number

•GT ID

•Effective Dating

•Action Codes

•Benefits Eligibility

•Compensation

•Frequency & Rate

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HRMS Data Entry

Bi-Weekly Time Entry• Manage Bi-Weekly Employee Timesheets

• Enters data in PeopleSoft

• Use HRMS Reports for verification and tracking




– Bi-Weekly Time Entry Class (Instr-led Session)

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HRMS 9.0

Data Warehouse

PersonalServices

Form

PersonalDataForm

gtID #




[email protected]



Time Document Features:

•Employee’s Name & ID

•Pay Period Dates

•Hours –Regular–Sick/Vacation–Jury–Other

•Project Number(s)

•Signatures

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HRMS Data Entry

Monthly Vacation & Sick Entry• Manage Monthly Statements

• Enter data in PeopleSoft

• Submit Adjustments/Corrections

• Use Reports for verification and tracking




Go to www.trainsweb.gatech.edu to login and

complete this tutorial

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HRMS 9.0

Data Warehouse

PersonalServices

Form

PersonalDataForm

gtID #




[email protected]



HRMS Data Entry

Summer Faculty Pay• Manage Summer Faculty Assignments

• Enters data in PeopleSoft

• Use HRMS Reports to verify data entry and tracking




Go to www.trainsweb.gatech.edu to login and

complete this tutorial

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HRMS 9.0

Data Warehouse

PersonalServices

Form

PersonalDataForm

gtID #




[email protected]



HRMS Data Entry

Salary Planning and Distribution• Manage distribution of salaries, fringe benefits, and Graduate

Student Tuition Remission charges

• Enter data for Personal Services and financial projects in PeopleSoft

• Use HRMS Reports and SPD Ad-Hoc Report to verify data entry and tracking

Training Requirements for Access– Intro to HR (Online Tutorial)


– Intro to SPD (Instr-led Session)

– SPD Ad-Hoc Report (Instr-led Session)

– Additional SPD training information can be found at www.grants.gatech.edu/spd.php

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HRMS 9.0

Data Warehouse

PersonalServices

Form

PersonalDataForm

gtID #




[email protected]



Other Data Entry

• Some HR forms and processes cannot be submitted electronically

• Navigate to www.ohr.gatech.edu to learn more about the following HR Areas:– Global Human Resources– HR Customer Services Center– Compensation

• Benefit selections – accessed via TechWorks

– Talent Acquisition• Applicant Tracking System – accessed via TechWorks

– Performance and Talent Management• Annual Performance Evaluations – accessed via TechWorks

– HR Consultancy• Family Medical Leave documents

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Administrative Training Classes

For a complete listing of

Administrative Systems classes,

go to www.training.gatech.edu

Click on Administrative Systems Training on the left menu

Go to www.trainsweb.gatech.edu to register for classes

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PeopleSoft HRMS Security & Access

HR Training Class PeopleSoft Panel or Application

Managing Personnel Transactions

Online PSF (and Authorized Signature)

GT ID Look-up/Request

www.reports.gatech.edu

Bi-Weekly Time EntryTime Entry Panels

HRMS Reports

Vacation/Sick Leave (online tutorial)Vacation/Sick Leave Entry

HRMS Reports

Summer Pay (online tutorial)Summer Pay Entry

HRMS Reports

Intro to Salary, Planning, and Distribution SPD Entry Panels

SPD Ad-Hoc Report SPD Ad-Hoc Report

HR Inquiry Workforce Administration

HR Ad-Hoc Report HR Ad-Hoc Report

HR Ad-Hoc Report Mailing Labels Mailing Labels

HRMS Query (Internal HR course only) Query Manager

Intro to HR and Navigation are required pre-requisites for all HR classes



Additional Help

Areas Contact

HR Services Center• General Information • HRMS Records• Payroll and Student Employment

[email protected] [email protected]@ohr.gatech.edu

Total CompensationBenefits• General Information [email protected]

Performance ManagementDiversity Management & Conflict CoachingTraining & Professional Development

[email protected] & [email protected]@[email protected]

Workforce AdministrationTalent Acquisition• Classified Staff• Academic Faculty• Research Faculty• Tech Temps• Federal Work Study Students

Global HR• Immigration Processing

[email protected]@[email protected]@ohr.gatech.edu [email protected]

[email protected]



Next Steps

• Consult with your Supervisor• Discuss your HR functions within the Department

• Complete training for HRMS-PeopleSoft and HR-related application access• Go to www.training.gatech.edu, click Administrative Systems

Training for class sessions and online tutorials

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Office of Human Resourceswww.ohr.gatech.edu

Ph: 404-894-GTHR (4847)[email protected]

For training information, contact Susan Hill Edwards, Ph.D. [email protected] 404-894-9360

http://www.ohr.gatech.edu/

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