intro to access 2007
DESCRIPTION
Intro to Access 2007. MIS 2502 | Summer1 2010. Navigation. The Ribbon Standard to all Office 2007 applications Organized by feature and functionality Navigation Pane Access to all objects in the current database. Tables. Grids that store information in a database - PowerPoint PPT PresentationTRANSCRIPT
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Intro to Access 2007MIS 2502 | Summer1 2010
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Navigation The Ribbon
› Standard to all Office 2007 applications› Organized by feature and functionality
Navigation Pane› Access to all objects in the current database
Intro to Microsoft Access 2007 | MIS 2502
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Tables Grids that store information in a
database› Much like an Excel spreadsheet› Must have at least ONE primary key
Differentiates each record Example: TUID
Primary Key Button
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Creating Tables
Intro to Microsoft Access 2007 | MIS 2502
1 2
3
CreateTable
Switch to Design View
Save
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Creating Tables Design View
› Field Name: name of a table’s fields First Name, Address, Telephone…
› Data Type: type of value allowed in the field Text, Number, Date/Time…
› Field Properties: attributes of each field Set from the bottom pane Field size, format, default value…
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Creating Tables
Field Properties
Data TypeField Name
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Field Properties: Examples Input Mask
› For TU-ID: ###-##-####
Validation Rule› For student standing:
“Freshman” Or “Sophomore” Or “Junior” Or “Senior”
Intro to Microsoft Access 2007 | MIS 2502
The slashes will be added automatically!
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Adding Records Select Datasheet View
Enter your records into the table
Insert New Record(same as TAB)
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Relationships Primary keys should match foreign
keys in corresponding tables› MUST be same data type (i.e. Text, Number…)› Every relationship includes ONE primary
key and ONE foreign key
Foreign Keys
REFERENCE Primary
Keys
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RelationshipsThis is your
ERD!
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…but I don’t see relationships
You can manually create the relationships› Click on foreign key› Drag to its corresponding primary key
Intro to Microsoft Access 2007 | MIS 2502
Make sure these 3 boxes are checked!
PK
FK
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Capturing your ERD Viewing your ERD (Entity Relationship
Diagram) in Access…› Make sure all of your tables are fully
expanded No scroll bars should be visible!
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Capturing your ERD1. Open your ERD2. Press PRINT SCREEN3. Paste screen into MS Word (CTRL+V)4. Crop unnecessary portions5. Page Layout to LANDSCAPE6. Resize using handlers
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Queries Queries select records from one or
more tables in a database so they can be viewed, analyzed, and sorted on a common datasheet.› Stored as separate database objects for
future use› Options found on the CREATE tab
You can run queries on queries!
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Types of Queries Select: most common; retrieves data Parameter: prompts user for criteria Crosstab: calculates totals Action: makes changes to records
› Delete› Update› Append› Make-Table
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Forms Alternate way for users to enter data
into a database table› User friendly
Same effect as entering through
datasheet
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Creating Forms Form Wizard
› Build through dialog boxes
Form Design› Start from scratch
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Reports Organize and group
information found in a table or query› Printable
Types› Parameterized: uses input values› Ad hoc: fully customized› Canned: runs on command; no customization
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Creating Reports Report Wizard
› Build through dialog boxes
Report Design› Start from scratch
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Switchboards Command menu & user interface Used for navigation and initialization of
database tasks› Includes buttons and images that open
forms, reports, and queries
Intro to Microsoft Access 2007 | MIS 2502