intranet proposal bit byte solutions

Download Intranet proposal bit byte solutions

Post on 05-Apr-2016

218 views

Category:

Documents

1 download

Embed Size (px)

DESCRIPTION

Test proposal

TRANSCRIPT

  • BIT BYTE SOLUTIONS

    _________________________________________________

    INTRANET DESIGN AND BUILD PROPOSAL

    _________________________________________________ MINISTRY OF DEFENCE

    Prepared by Francis Mwenja | Lead Consultant

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 2

    CONTENTS

    Summary . . . .................................................................................... . . .3

    Introduction

    Objectives

    Outline plan

    Proposed Solution & project plan. . . ............................................... . . 4

    Intranet design and build

    Software tools and languages. . . .................................................... . . . 8

    Project Management . . . .9

    Costs . . . . . 11

    Dell E6400TypewriterBit Byte Solutions | Tel: (+254) 0720 401323 | www.bitbytesolutions.com

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 3

    SUMMARY

    Introduction

    Bit Byte Solutions has been asked to submit a proposal to design and build a new

    intranet for MINISTRY OF DEFENCE.

    Objectives

    Design

    Design a homepage that makes the intranet easy to navigate and give it more

    dynamic features

    Design the intranet to be visually appealing and engaging

    Usability

    Implement an easy and user-friendly navigation structure: top horizontal for

    main menu bar, and side menu bars for secondary pages for subsections

    Ensure layout is clear for the audience

    Content Management System

    The content management system (CMS) gives you control over your own content,

    including:

    Updating the intranet internally (images, text etc.)

    Uploading new content on a regular basis

    Editing meta data information in order to tag content

    Flexible - the CMS can adapt and grow

    Multiple authors

    Outline plan

    We see an intranet as a communication tool that should evolve with your business. We

    believe that all online projects are about:

    Understanding the target audiences (barristers and staff)

    Developing solutions for the identified problems (design, technical, marketing

    etc.)

    And last but not least, setting up a proactive ongoing management programme in

    order to get the most out of the new communication tools

    We will be seeking to implement the same methodology throughout the whole project.

    Dell E6400TypewriterBit Byte Solutions | Tel: (+254) 0720 401323 | www.bitbytesolutions.com

    Dell E6400None set by Dell E6400

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 4

    PROPOSED SOLUTION & PROJECT PLAN

    The proposed solution and project plan is based on our current understanding and can be

    adapted to MINISTRY OF DEFENCE exact requirements. The expertise of a number of people

    (see Project Management section for more details) will be deployed throughout the whole

    project including: strategic consultants, graphic designers, programmers,

    copywriters and project managers.

    Based on our current understanding of the requirements, we recommend the following

    project plan.

    Intranet design and build

    Phase 1- Strategic planning and CMS analysis

    It is crucial to understand exact requirements, put forward recommendations and set up

    objectives for the coming three years, including:

    Kick-off meeting

    Set up big picture objectives - strategic planning for three years

    Technical specification: recommendations on new CMS and functionalities

    Agree project plan dates and deliverables

    Set up working groups and decision making committees

    Questionnaires

    Phase 2 - Wireframe and architecture

    Well - designed wireframes and site architecture help users find information quickly,

    which is a crucial aspect of intranet best practice. Various landing pages serve as a way for

    the user to get their bearings and get introduced to content in that section.

    The process will include:

    Card sorting exercise (identify user journey - easy access to information) Bit

    Byte Solutions draws up the intranet structure (wireframe) and discusses

    possibilities with MINISTRY OF DEFENCE

    Review MINISTRY OF DEFENCE

    Agree on final wireframe

    Phase 3 - Design

    Bit Byte Solutions recommends developing design concepts that engage and are visually

    appealing to the Chambers. The new design will be based on the agreed architecture

    (IA) and wireframes.

    To achieve this, Bit Byte Solutions recommends the following process:

    Dell E6400TypewriterBit Byte Solutions | Tel: (+254) 0720 401323 | www.bitbytesolutions.com

    Dell E6400None set by Dell E6400

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 5

    Design brief - initial meeting to understand design requirements, discuss ideas

    etc.

    Create one intranet concept. Mindful of the brand values and the agreed

    objectives of the intranet, we will consider the laying out of information, how the

    user will navigate through the intranet, and the use of colour, typography and

    imagery

    Present intranet concepts in the form of static and on-screen visuals

    Refine chosen concept

    Present final concept

    Agreement on final concept

    Refine final concept

    Dynamic content

    Home page

    The redesign of the home page should be more dynamic and engaging. It should

    incorporate the following elements along with the standard top navigation menu.

    For example:

    Document library

    Directories

    Calendar / events / conferences / seminars

    Search facility

    Dynamic Content

    BitByteSolutions recommends the new intranet will include the following dynamic

    content: Recently published items / scrolling news feature / photos

    RSS alerts

    These pages should cross link to other related content such as:

    Notice boards / discussion groups

    Calendar / events / conferences / seminars

    Interest groups

    In order to avoid labour-intensive ongoing management work for the Ministry Of Defence team, we recommend generating dynamic content through powerful Meta data tagging driven by the CMS.

    Part of the initial spec will be to agree on the exact Meta data schemes.

    Dell E6400Typewriter

    Dell E6400TypewriterBit Byte Solutions | Tel: (+254) 0720 401323 | www.bitbytesolutions.com

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 6

    The CMS (see Software tools & languages) will allow MINISTRY OF DEFENCE to

    continuously review the content and update it to ensure that it reflects any

    developments.

    Phase 4 - Intranet build, content load and features development

    The key output of this phase is the new intranet that corresponds to the stated

    objectives. Bit Byte Solutions suggests implementing the CMS, Expression Engine, in order

    to meet the specified requirements.

    The intranet building process will include:

    Technical brief meeting: technical specification to detail exact requirements,

    specific features etc.

    Build the agreed structure of the intranet

    Upload new content

    Implement design elements

    Content load (optional - please see budget table)

    Add simple editor functions in the CMS

    Recommended functionality (MINISTRY OF DEFENCE to confirm):

    Calendar - events / conferences / seminars

    Cross browser compatibility / IE / Firefox / Chrome

    Mobile device compatible iPhone / Blackberry / Android

    Interest groups (meta data tagging / RSS)

    Work flow process (multiple authors - layered approval process)

    Search facility:

    Intranet internal search

    Embed external Google search

    Multiple authors

    Document library (Worksheets / excel / PDF etc.)

    RSS feeds

    Directories - contacts / members / staff / floor plan (interactive)

    Notice boards / discussion groups / personal profiles - ability to comment / like In

    / out - barrister / support staff register including:

    Out of chambers I am available (contact details)

    Out of chambers I am not available

    Dell E6400Typewriter

    Dell E6400TypewriterBit Byte Solutions | Tel: (+254) 0720 401323 | www.bitbytesolutions.com

    Dell E6400Typewriter

    Dell E6400Typewriterand an external wiki

    Dell E6400Typewriter

    Dell E6400Typewriter

  • INTRANET DESIGN AND BUILD | MINISTRY OF DEFENCE Page 7

    Print page / Email page

    Downloadable pdf / documents

    Rolling news feeds

    Design and implement a form for barristers fill out / log their case time

    Ability to administer online resources - for example it can be

    integrated into the CMS (useful links, urls, personal logins and passwords)

    Phase 5 - Testing and training

    Bit Byte Solutions will test the intranet internally and provide a link for MINISTRY OF

    DEFENCE to also test the intranet before launching. In tandem with the testing process,

    training will be provided for the MINISTRY OF DEFENCE staff in order for them to be able

    to update the intranet in the future. Bit Byte Solutions recommends two training sessions

    of 2 hours as well as telephone support (client logins and instructions will be provided).

    Training will be provided by the dedicated technical team both on site, as well as on the

    phone and will include:

    Formatting and

Recommended

View more >