Getting Pluggedinto the UW Libraries

Meeting Maker, Staffweb, Weekly Online News and more! How do all these UW Libraries communication mechanisms fit together? How can you successfully keep up with all that's happening in the Libraries.

We'll discuss these questions and more in this session, sharing suggestions and success stories for keeping current.

Today’s agenda

UW Libraries staff are expected to play an active role in communicating with coworkers as outlined in the:◦ Personal Communication Responsibility Guidelines

What does that mean?

How do I do this?

What is my role?

What is expected of me? Keep your schedule up to date on Meeting Maker.

Post appropriate meetings and events to the Internal Master Calendar and the Staffweb Events Calendar.

Check email and voicemail regularly and respond in a timely manner. Use the personal message options (voicemail) and vacation configuration (email) to alert others of your absence.

Take time to read publications to stay informed!

Push vs. Pull

just a little too much push technology

I’m okay….

Use filters and folders to sort required reading so it’s ready when you are.

POD: Time Management◦ Wednesday, November 4, 8:30am–12:30pm

You and Your Email: Building a Better Relationship◦ Taught by Elaine Jennerich

SkillSoft eLearning

Email Management

Make it a habit to log in

Use the Search box to locate information

Note the Events strip

Explore the content under the various tabs, in particular the News tab

Check out the Useful Links

If you don’t find what you’re looking for send feedback from the Contact tab.

Chief complaint: Hard to remember to log in

Possible solutions:◦ Create a shortcut on your desktop◦ Use the Quick Launch option in Windows for shortcuts

programs you use most often◦ Pin MeetingMaker to your start menu

Update MeetingMaker to reflect your work schedule

Remember banners don’t alter your free/ business time unless you uncheck “flexible”.

Second to email, WON is currently the most important communication mechanism for updating staff.

WON includes updates from Dean, events, human resources, classes, news and announcements

What prevents you from reading WON regularly?

Disseminates official information during emergencies or crisis situations that may disrupt the normal operation of the UW or threaten the health or safety of members of the UW community.

Delivers messages to subscribers on a "best effort" basis to email text-capable wireless devices, such as many cell telephones. Also available via Facebook and Twitter.

Complements other tools already used by UW to communicate with the UW community during crises or emergencies, including:◦ Special alerts posted on the UW home page, UWIN, and MyUW ◦ UW information line: 206-UWS-INFO (897-4636) and toll-free

1-866-897-4636 ◦ Email sent to all current faculty, staff, and students ◦ Official messages also disseminated via the local media

A social network service focuses on building online communities of people who share interests and/or activities, or who are interested in exploring the interests and activities of others.

Most social network services are web based and provide a variety of ways for users to interact, such as email and instant messaging services.

Social networking has encouraged new ways to communicate and share information.

http://en.wikipedia.org/wiki/Social_networking

Social Networking

Type of website with regular entries of commentary, descriptions of events, or other material such as graphics or video.

Selected UW blogs◦ http://www.lib.washington.edu/Rss/◦ http://uwmediacenter.blogspot.com/◦ http://blog.hsl.washington.edu/hsl-news/◦ http://huskymascot.blogspot.com/

There are many web-based blog readers, such as iGoogle, which help you monitor latest updates at-a-glance.

Blogs/RSS Readers

University of Washington◦ http://www.facebook.com/UofWA

UW Libraries◦ http://www.facebook.com/home.php#/uwlibraries

UW Media Center◦ http://www.facebook.com/pages/Seattle-WA/University-of-Washington-Libraries-Media-C

enter/56959778117

UW Common Book◦ http://www.facebook.com/pages/Seattle-WA/UW-Common-Book/29181792344

UW Bookstore◦ http://www.facebook.com/pages/Seattle-WA/University-Book-Store/44262813758

UW Alerts◦ http://www.facebook.com/pages/Seattle-WA/UW-Alert/12751490717

Twitter is a free service that enables its users to send and read short messages known as tweets.

UW Twitter feeds:◦ https://wiki.cac.washington.edu/display/uwweb/Twitter

◦ UW Libraries - @uwlibraries◦ Digital Initiatives - @uwdigini ◦ Libraries Media Center - @vallier◦ University of Washington - @uwtweets◦ UW Alert - @uwalert

Where do we go from here?