int'l swine flu conference_sponsorship

8/14/2019 Int'l Swine Flu Conference_Sponsorship

1/14

In t er nat ional Sw ine Flu Conferenc e

Threat Planning: Prevention, Preparedness, Response and Recovery

Conference: August 19-20, 2009 Workshop: August 21, 2009

Top leaders and key decision-makers of major companiesrepresenting a broad range of industries will meet with distin-

guished scientists, public health officials, law enforcers, firstresponders, and other experts to discuss pandemic preven-tion, preparedness, response and recovery at the 1st Interna-

tional Swine Flu Summit.

At the summit, attendees will be able to draw on first-hand

best practices to create the solid business continuity plansthat their companies and organizations need in order to pre-

pare for, respond to, and survive a pandemic.

The summit draws on the success of the seven previousBird Flu summits which featured as speakers several distin-

guished personalities such as Dr. David Nabarro, the UnitedNations Coordinator for Avian and Human Influenza, Alex

Thiermann of the World Organization for Animal Health (OIE)and Dr. Wenqing Zhang of the WHO Epidemic and PandemicAlert and Response.

Well-known emergency responders, heads of hospitals fromaround the world, and hog/swine industry leaders will speak

in this summit.

Recognize problems earlier. Make the right decision faster. Make everyone a stakeholder. Spell out roles and responsi

Maintain cash flow and work flow. Keep the learning

process alive.

Know your resources. Test them against your toughest sce

Concurrent Breakout Session #2

Prioritize antivirals & personal protective equipment foressential workforce

Overcome reduced response capacity caused by mecha

failure & a possible 30-40 percent drop in staff, to maintacontinuous operations

Protect the emergency management response operation

center

Manage interruptions in food, fuel & essentials supply ch

& establish stockpiles

Manage panic caused by sudden disruption of services &interruptions in essential goods & services



Country Report & Situations Update

Surveillance and Data Management

Preparing Communities Strategies; Local Partnership andParticipation

Delivery of Vaccine and Antiviral Medication

National Pandemic Influenza Medical Countermeasure

Socio-Economic Impact on Hog/Swine Industry

Benefit-Risk Assessment: Public Health, Industry andRegulatory Perspectives

Prevention Education Efforts and Risk Communication

Command, Control and Management

Emergency Response Management

Business-Based Planning

School-Based Planning

Community-Based Planning

Protect fire department first responders from falling ill &from being hurt in civil disturbancesContinue to respond to routine fire outbreaks while re-sponding to pandemic-related callsEffectively transition into All-Hazards Incident ManagemRespondersEffectively undertake mass vaccinations

Enforce quarantines

Protect police forces from falling ill & from being hurt in cdisturbances

Protect the delivery of vaccines & essential goods& services.

Manage a surge in crime & meet routine

requests at the same time

Control & diffuse social unrest & public disorder

Isolate prisons & other facilities

Allocate resources to protect your employees & custome

during a pandemic

Find out which business risks are insured

Ensure safe travel during the pandemic

Identify when to reduce or even close operations


SFC 09


2/14

In t er nat iona l Sw ine Flu Conferenc eIn t er nat ional Sw ine Flu Conferenc e

Register Now! Call: 202.536.5000 Email:[email protected] Website:New-Fields.com/ISFC

Dr. Mary Klote, Clinical Laboratory ImmunologistWalter Reed Army Medical Center4th International Bird Flu Summit, March 2007, Washington, DC


Protect public works first responders from falling ill or being hurtn civil disturbances

Control traffic, evacuation & mass transportation

Ensure the minimal delivery of clean water & sanitation services

Ensure the stability of vital communications networks

Overcome an overwhelmed telecommunications networkcaused by a surge in telework employees, homebound calls, &

the increased search for public services


Effectively manage the 911 call center during the crisisDevelop call center surge capacity

Secure call center operationsAnticipate technical problems

Ensure that frequent, honest & reliable information isreleased to the public


Prioritize the use of antivirals for the essential workforceAnticipate interruptions in food, fuel and essentials supply

chains & establish stockpilesPlan for reduced response capacity due to mechanical fa& lack of personnel

Maintain continuous operations during a pandemicPlan for 30-40 percent drop in labor force

Protect the emergency operations center


Effectively work with 30-40 percent less employees. Acco

for your employees.

Establish remote offices & flexible work plans; identify the

business functions that can be outsourced.

Secure your workplaces.

Train your workers to screen for symptoms & know what do when workers fall ill.

Great event, very informative.

Dr. Brit Oiulfstad

Los Angeles County

Department of Health Services


Train teachers to screen for symptoms & know whatto do when students / teachers fall ill

Transport ill students

Identify when to reduce or close down your school

Effectively transform school facilities into shelters

Continue learning through alternative routes like

the web telephone, mail, radio and TV

Communicate effectively with staff, parents andstudents

Register Now!

Concurrent

Breakout Sessions

t o choose f rom ...

Breakout 1: Business Continuity PlanningBreakout 2: Emergency Management Services

Breakout 3: Law Enforcement Agencies

Breakout 4: First Responders: Fire Department

Breakout 5: First Responders: Public Works

Breakout 6: 911 Call Center Services

Breakout 7: Hospital and Emergency Medical Services

Breakout 8: Workplace Planning

Breakout 9: School/University Pandemic Planning

and many more...


For more info

please visitNew-Fields.com/ISFC


3/14

In t er nat iona l Sw ine Flu Conferenc eIn t er nat ional Sw ine Flu Conferenc e

Register Now! Call: 202.536.5000 Email:[email protected] Website:New-Fields.com/ISFC

Decision Making Authority

Of attendeesmake theFinal Deci s ion

Of attendees

make the Recommendat ionstot he final decision maker

*

Based on the 7th Bird Flu Conference*

Gain a broad birds eye view of the global swine flu situation.

Get the freshest updates from hard-to-reach country experts.

Learn how your company / organization can prepare for a

pandemic.

Establish contacts with key local, federal and internationalagencies involved in the fight against swine flu.

Draw on first hand best practices from top companies to create

solid business continuity plans.Dr. Marsha Davenpont, Medical Officer and Epidemiologist,United States Public Health Service4th International Bird Flu Summit, March 2007,Washington, DC

This is the place where you can ask the

ough questions to doctors who have treated some of theatal human cases of swine flu.

FACT

CEO/VP/COO/R&D Director

Chief Epidemiology/Medical Officer/Doctor

Commanding Officer/Rescue Services

Emergency Management Services Director/Chief

Risk Officer/Senior Pandemic Of

ficer

Global Sales/Marketing Manager/Food Safety

Senior Government Officials

Health Minister & Hospital Heads/Public Health Director

Senior Manager/Director of Business Continuity Planning

13%

20%

21%

2%15%9%

14%

6%

>

>>

>

>>Dr. Susan Penefield, Texas Department of Health

4th International Bird Flu Summit, March 2007, Washington, DC


Focuses on latest prevention,ISFC 09preparedness, response and recovery measures being deveto address the deadly human-to-human transmission of swin

H1N1. The speakers and exhibitors are selected to represenwidest possible range of perspectives, including not only hu

factors, bust also physical, environmental and socio-culturaltors.

>>


4/14

In t er nat iona l Sw ine Flu Conferenc e

Very high quality papers & presentations.

A very good overview of different kindsof information - a lot of knowledge.

Koos van der VeldenChairmanEuropean Influenza Surveillance Scheme

Dr. Brit OuilfstadDepartment of Health Services4th International Bird Flu Summit, March 2007, Washington, DC

United States & Canada

Western Europe

Middle East and Africa

Eastern Europe & Central Asia

Southeast Asia, Asia Pacific& East Asia

Central America, Australia

Dr. Abdulsalami Nasidi, Director of Special Duties ofNigerias Federal Ministry of Health,


40%

23%

12%

10%

3%

2%

10%Senior Government Officials

Pharmaceuticals & Vaccine Developers

Airlines, Hotels, RestaurantsDepartment Stores

International Health Organizations

Academic Institutions

Hospital & Health Care Providers

Military

Source: 7th International Bird Flu Summit

>

>

65%20%

8%

4%

2%1%

4

Workshop 2: Protect Your Community

Know your resources. Test them againts youtoughest scenarios.

Workshop 1: Learn How To PlanMake everyone a stakeholder. Spell out roles

responsibilities.

Workshop 3: Know How To Respond

Recognize problem earlier. Make the rightdecisions faster.

Workshop 4: Plan To ContinueMaintain cash flow and work flow. Keep the w

process alive.

Strategies & Solutions

Make everyone a stakeholder.

Spell out roles and responsibilities.

Know your resources.Test them against your toughest scenarios.

Recognize problem earlier. Make the rightdecisions faster.

Keep the business process alive.

5th Intl Bird FluSummitummit


5/14

Shapingthe Debate

International Swine Flu Conference

Chief Diagnostics & Therapeutics

Head of National Center of Disease Control

Head, Department of Epidemiology

Director General for Public Health & CMO

Director Business Continuity Planning

Director Immune Biology

Director of Emergency Planning

Director of Health and Safety

Director of Infectious Disease

Director, Global Microbiology & Food Safety

Disaster Preparedness Coordinator

Division Chief, Contingency

Emergency Preparedness Officer

EMS Chief

Environmental Health Program Manager

Epidemiologist

Global Product Director, Influenza Vaccines

Head, Clinical Reviews & Investigation

Health Disaster Coordinator

Medical Director, Flu Respiratory

Medical Epidemiologist

Pediatrician - Infectious Diseases Specialist

Wildlife Biologist

Regional Pandemic Flu Coordinator


6/14

n te r na t iona l Sw ine Flu Con fe rence

Sponsorship Opportunities

For more information, please contact:New Fields Sponsorship Department

Phone 202.536.5000 Fax 202.280.1239Email: [email protected]

Building Brand Awareness.

Raising Company Profile.

Launching New Products.

Market Exposure.

Corporate Logo on Promotional Material.

FREE Delegate Passes.

Exhibition space at the event.

Opportunity to giveaway items during sponsoredevents.

Senior Executive Forum.

2-day Conference.

As a recognized vendor within the market,striving fordominance in your chosen sector, your organizationcan position itself as a major player in the fight againstswineflu pandemic.

Gain the competitive advantage.

Premier Networking Opportunities.

Generating New Business Leads.

You will have the privilege of chairing the conference onthe day of your choice.

You will have the opportunity to present a corporate case

study and you will be allocated a 30 minutespresentationin the main conference program, or you may moderate apanel of your choice.

You will be allocated premium demonstration table,where you may set up an exhibit for the entire length ofthe conference. This space will enable you to centralizeyour networking and demonstrate your products andservices to the conference delegates.

You will receive six (6) complimentary passes to theconference.

You will co-host the Cocktail Reception at the end of dayone.

Four (4) personnel from your organization may attend theCocktail Party (extra to your ticketed delegates and speak-ers). This allows for a strong corporate presence at yourevent to ensure adequate saturation and networking.

Your company banners (six banners) will be strategicallydisplayed in the main conference auditorium, giving youa constant profile for the two days (Banners to be provided

by you.)

Your corporate logo will be on all of the following: Confe-

rence Pens, Conference Pads and Conference Handbags.

Investment:$19,995

Your corporate logo will be highlighted in the primeposition on the conference e marketing material which isused in our extensive marketing campaign directed ap-

proximately 40 50,000 named senior executives whoform a defined target audience within this market.

Your corporate logo will also be highlighted in the primeposition on the conference facsimile brochure. Our dedi-

cated sales teams will directly contact around 810,000parties in all relevant sectors of the market sending thefacsimile brochure to all senior executives.

Your corporate logo will be highlighted on the confe-rence website, and a hyperlink to your company sitewill be created. In the average, we have more than 2,000visitors a day.

Your sponsorship will be acknowledged in the confe-rence documentation folder. Your logo, company profileand website will appear on a separate sponsor acknow-ledgement page restricted to your company.

You may also insert a company profile into the confe-rence giveaway bags and/or conference documenta-tion, highlighting the products and services offered byyour organization as well as contact details of your key

people. (Maximum of four (4) A4 pages inserts to beprovided by you)

You will receive a copy of the confidential delegate listwith full contact details to assist your company in new

business generation.

PRESIDENTIAL SPONSOR


7/14








Market Exposure.






2-day Conference.





You will have the privilege of chairing the conference onthe day of your choice.

You will have the opportunity to present a corporate case

study and you will be allocated a 15 minutespresentationin the main conference program, or you may moderate apanel of your choice.

You will be allocated premium demonstration table,where you may set up an exhibit for the entire length ofthe conference. This space will enable you to centralizeyour networking and demonstrate your products andservices to the conference delegates.

You will receive five (5) complimentary passes to theconference.

Three (3) personnel from your organization may attend the

Cocktail Party (extra to your ticketed delegates and speak-ers). This allows for a strong corporate presence at yourevent to ensure adequate saturation and networking.

Your company banners (five banners) will be strategicallydisplayed in the main conference auditorium, giving youa constant profile for the two days (Banners to be provided

by you.)

Your corporate logo will be on all of the following: Confer-ence Pens, Conference Pads and Conference Handbags.

Your corporate logo will be highlighted in the prime posi

Investment:$14,995

tion on the conference e marketing material which is

used in our extensive marketing campaign directedapproxi- mately 40 50,000 named senior executiveswho form a defined target audience within this market.


cated sales teams will directly contact around 810,000parties in all relevant sectors of the market sending thefacsimile brochure to all senior executives.


Your sponsorship will be acknowledged in the confe-

rence documentation folder. Your logo, company profileand website will appear on a separate sponsor acknow-

ledgement page restricted to your company.

You may also insert a company profile into the confer-ence giveaway bags and/or conference documenta-tion, highlighting the products and services offered byyour organization as well as contact details of your key

people. (Maximum of three (3) A4 pages inserts to beprovided by you)

You will receive a copy of the confidential delegate listwith full contact details to assist your company in new

business generation.

IRIDIUM SPONSOR


8/14








Market Exposure.






2-day Conference.





You will be allocated premium demonstration table,where you may set up an exhibit for the entire length ofthe conference. This space will enable you to centralize

your networking and demonstrate your products andservices to the conference delegates.

You will receive five (5) complimentary passes to theconference.

Two (2) personnel from your organization may attendthe Cocktail Party (extra to your ticketed delegates and

speakers). This allows for a strong corporate presence atyourevent to ensure adequate saturation and networking.

Your company banners (four banners) will be strategical-ly displayed in the main conference auditorium, giving youa constant profile for the two days (Banners to be provided

by you.)

Your corporate logo will be on all of the following: Confe-rence Pens, Conference Pads and Conference Handbags.

Your corporate logo will be highlighted in the prime posi-tion on the conference e marketing material which is used

in our extensive marketing campaign directed approxi-mately 40 50,000 named senior executives who form adefined target audience within this market.

Investment:$9,995

Your corporate logo will also be highlighted in the primeposition on the conference facsimile brochure. Our dedi-cated sales teams will directly contact around 810,000

parties in all relevant sectors of the market sending thefacsimile brochure to all senior executives.



You may also insert a company profile into the confe-

rence giveaway bags and/or conference documenta-tion, highlighting the products and services offered byyour organization as well as contact details of your keypeople. (Maximum of three (3) A4 pages inserts to beprovided by you)

You will receive a copy of the confidential delegate listwith full contact details to assist your company in newbusiness generation.

PLATINUM SPONSOR


9/14Sponsorship Opportunities







Market Exposure.






2-day Conference.







You will receive four (4) complimentary passes to theconference.

One (1) personnel from your organization may attend theCocktail Party (extra to your ticketed delegates and speak-

ers). This allows for a strong corporate presence at yourevent to ensure adequate saturation and networking.

Your company banners (three banners) will bestrategically displayed in the main conference auditorium,giving you a constant profile for the two days (Banners to

be provided by you.)




Investment:$7,995


cated sales teams will directly contact around 810,000parties in all relevant sectors of the market sending the

facsimile brochure to all senior executives.


Your sponsorship will be acknowledged in the confer-ence documentation folder. Your logo, company profileand website will appear on a separate sponsor acknow-ledgement page restricted to your company.

You may also insert a company profile into the confe-rence giveaway bags and/or conference documenta-

tion, highlighting the products and services offered byyour organization as well as contact details of your key

people. (Maximum of three (3) A4 pages inserts to beprovided by you)

GOLD SPONSOR


10/14








Market Exposure.






2-day Conference.

As a recognized vendor within the market,striving fordominance in your chosen sector, your organizationcan position itself as a major player in the fight againstswine

fl

u pandemic.






You will receive three (3) complimentary passes to theconference.

Your company banners (two banners) will be strategicallydisplayed in the main conference auditorium, giving youa constant profile for the two days (Banners to be providedby you.)




Investment:$5,995





You may also insert a company profile into the confe-

rence giveaway bags and/or conference documenta-tion, highlighting the products and services offered byyour organization as well as contact details of your keypeople. (Maximum of two (2) A4 pages inserts to beprovided by you)

SILVER SPONSOR


11/14



For more information, please contactNew Fields Sponsorship Departme





Market Exposure.






2-day Conference.







You will receive two (2) complimentary passes to theconference.

Your company banners (one banner) will be strategicallydisplayed in the main conference auditorium, giving youa constant profile for the two days (Banners to be providedby you.)




Investment:$3,995





You may also insert a company profile into the confer-

ence giveaway bags and/or conference documenta-tion, highlighting the products and services offered byyour organization as well as contact details of your keypeople. (Maximum of two (2) A4 pages inserts to beprovided by you)

EXHIBITOR


12/14

portunity Exhibitor SilverSponsor

GoldSponsor

PlatinumSponsor

IridiumSponsor

PresSpo

air the conference on they of your choice

portunity to present eitherent case study or asentation in the main

nference program

hibit Space

15 Minutes 30 M

monstration table and Chair

mplimentary passes toconference 4 5 532

-host the cocktail reception

mplimentary pass(es) tococktail reception

opy of the confidential delegatefull contact details.

knowledge in the conference

cumentation folder. The logo,mpany profile and web site willpear on a seperate sponsorknowledgement page.

ertion of a company profileo the conference documentation.4 pages)

rporate logo on the conferenceb site, and a hyperlink to thempany site. In the average,have more than 2,000tors a day.

rporate logo on the conferencesimile brochure. Send directlyaround 8-10,000 parties in allevant sectors of the market tosenior executives.

rporate logo on the conferncemarketing material use

he extensive marketing campaignapproximately 40-50,000med senior executives.

rporate Logo in all of thendbags (subject to availability).

rporate Logo in all of theerence pens (subject to availability).

mpany banners strategicallyspalyed in the main conferenceditorium for the two days.anners to be provided by you).

1 2 3

3 4 521

mpare and find the Sponsorshipckage that is right for you

nternational Swine Flu Conferencenference: August 19-20, 2009 Workshop : August 21, 2009 Washington, DC

YesYes Yes Yes

ponsorship Opportuni t ies

mited Sponsorship Oppor tuni t ies, Reserve your opportunity today by completing a sponsorship form,

call sponsorship department at 202-536-5000New Fields Exhibitions 1101 Pennsylvania Avenue, NW 6th Floor Washington, DC 20004

New-Fields.com

hether you are lauching New Product or Building brand Awareness,eres a sponsorship that fits your needs, Learn how the different versions compar e

Yes Y

YesYes Yes Yes Yes

YesYes Yes Yes

Yes Yes Yes

Yes Y

Yes Yes Y

Yes Yes Y

YesYes Yes Yes Yes

YesYes Yes Yes Yes

Yes Yes YesYes Yes

2 2 33 3

YYes Yes

Yes Y

N/A N/AN/A

N/A N/A

N/A N/AN/A

N/A N/AN/A

N/A N/AN/A

N/A N/AN/A N/A

N/A N/AN/A N/A

N/A N/A Y

rporate Logo in all of theerence pad folio or bag (subject to availability).

Yes YYes

$3,995 $5,995 $7,995 $9,995 $14,995 $19


13/14

In t er nat iona l Sw ine Flu Conferenc e

Fax this form to register now!

FAX 202.280.1239

Company/Organization Name

Contact Title

Address1

Address2 City State Zip Country

Phone Cell (optional)

Fax E-mail

Products or Services to be Exhibited

Please List the contact person fo r correspondence

Name Title

Phone Cell (optional)

Fax E-mail

Sponsorship & Exhibit Opportunities

Presidential Sponsor $19,995

Iridium Sponsor $14,995

Platinum Sponsor $9,995

Gold Sponsor $7,995

Silver Sponsor $5,995

Exhibitor $3,995

Single A4 Advertisement, *To be distributed to the delegates, Maximum papersubstance 120GSM*

$995

Official Conference Briefcases $2,995

Corporate pens $1,995

Executive Portfolios $3,995

Conference Proceeding on CD-ROM $1,995

Name Badge Lanyards $3,995

Name Badge Inserts $4,995

Breakfast $1,995

Mid Morning or Mid-Afternoon $1,995Luncheon $1,995

Total Amount Due

Payment Options

Please nd a check payable to New-Fields Exhibitors (checks must be drawn on a US bank in US dollars).

Please Charge my: Visa MasterCard AmexCard Number Expiry Date /

Confirmation Details If you do not receive a letter con rming the conference details two weeks prior to the event, please contact the Coordinator at New-Fields.Please Note This document when signed by an Exhibitor constitutes a binding legal agreement. The Exhibitor agrees that upon receiving this application and sales contact by New-Fields, with or without appropriate payment, this application and sales cshall become legally binding contact, enforceable against the exhibitor in accordance with its terms. By the above signature, the individual signing this document represent and warrants that he/she is duly authorized to execute this binding contract on behthe exhibitor. The exhibitor agrees to be bound by the information and terms on both pages 1 and 2 herein. Fax copy is accepted and has the same power as an original copy.

For immediate service, please FAX this form NOW to 202.280.1239 Promotional Code NFR09

Registration Department Intl Swine Flu Conference New-Fields Exhibitors, Inc.1101 Pennsylvania Avenue NW 6th Floor Washington DC 20004

Phone 202.536.5000 Fax 202.280.1239 New-Fields.com

Type Item Qty Amount Total

Conference:August 19-20, 2009Workshop: August 21, 2009 Wash

Card Holder Name Date

Billing Address

Zip State Country

Sales Agreement

Exhibitors

Advertisers

Merchandise

Sponsorship


14/14

AGREEMENT TERMS AND CONDITIONS

1. Upon the Exhibiting Companys (Exhibitor) execution, this Agreement becomes a bindingcontract between NEW-FIELDS (New-Fields means: New Fields Exhibitions, Inc. or New FieldsExhibitions Organizing) and the Exhibitor subject to the parties respective rights described inthe terms and conditions set forth below. No Exhibitor shall be permitted to exhibit at the eventunless the Exhibitor has executed this agreement, paid all applicable fees and deposits by thedeadlines set forth on the front side and otherwise complied with this agreement in all respects. 2. The execution of this agreement and the timely payment of all fees and deposits does notguarantee that an Exhibitor will be permitted to exhibit at the event or be assigned to a particularexhibit hall, section within the show or exhibit hall, or the space or number of booths desired bythe Exhibitor or assigned by NEW-FIELDS. NEW-FIELDS reserves the right to select thoseExhibitors who will be permitted to exhibit at the show, and the exhibit hall, area and number ofbooths in which the Exhibitor will be allowed to exhibit, in its sole and absolute discretion.3. NEW-FIELDS retains the absolute right to cancel, change or modify the exhibit spaceassignment of any Exhibitor, in its sole and absolute discretion, for any or no reason, with orwithout cause by mailing/faxing/emailing the Exhibitor a written Notice of Cancellation orChange of Exhibit Space Assignment provided such notice is postmarked at least ten (10) daysbefore the applicable NEW-FIELDS show. Exhibitor also recognizes and understands thatcircumstances may arise immediately prior to or during the event that may also make itnecessary for NEW-FIELDS to change or cancel an Exhibitors space, or make the exhibitspace available to the Exhibitor for fewer days and/or fewer hours than had previously beenconfirmed.4. Use of Fees and Deposit. Exhibitor expressly acknowledges that NEW-FIELDS reserves theright to apply any fees and deposit amounts paid pursuant to this Agreement (i) to remedy anydefault of Exhibitor under this Agreement including payment of required insurance underSection 12 of this Agreement (ii) to remedy any default of Exhibitor from any previousagreement(s) (iii) for payment of any checks returned for NSF (including any bank fees relatedto the NSF check) and (iv) to pay any onsite violations of the Exhibitor. Exhibitor agrees to payto NEW-FIELDS the amount offset against a Past Due Amount. Exhibitor agrees to pay toNEW-FIELDS the amount offset against a Past Due Amount within ten (10) days of the date ofNew-Fields notice or, if the deadline for the applicable payment is more than ten (10) days fromthe date of the notice, by the applicable deadline. If the Exhibitor fails to pay the offset amountwithin the required period, the Exhibitor shall be considered to be in default of its paymentobligations under this agreement and NEW-FIELDS shall have the right to cancel or change the

Exhibitors space assignment and exercise its other rights under this agreement.5. NEW-FIELDS reserves the right to increase or decrease show hours, days or location. NewFields reserves the right to Change the events venue and/or event dates without any priornotice. These changes do not constitute grounds for the exhibitor to cancel or ask for refund.6. Should the premises or any portion thereof, be rendered unusable for any reason or due toany cause whatsoever, including but not limited to fire, the elements, acts of God, mob, riot, waror civil commotion, NEW-FIELDS shall in no way be liable for any personal or business loss orany other damage, consequential or otherwise, inconvenience or annoyance to the Exhibitorarising from any of said causes.7. NEW-FIELDS makes no representations or warranties, express or implied, to the Exhibitorregarding the condition of the premises or the success of the Exhibitors efforts for which theexhibit space will be used. Under no circumstances shall NEW-FIELDS be held responsible orliable for any costs, expenses, damages or any other sums whatsoever incurred by the Exhibitoror any other party as a result of the condition of the premises, the exhibit space, or theExhibitors efforts for which the exhibit space will be used, or the theft or destruction of theExhibitors products or property.8. Exhibitor understands and acknowledges that all utilities including, but not limited to,electrical, water, heating, ventilation, and air conditioning are provided by the show facility andnot by NEW-FIELDS, and as such, NEW-FIELDS assumes no responsibility for any disruptionin service.9. Exhibitor acknowledges and agrees that should (a) NEW-FIELDS issue a Notice ofCancellation or Change or (b) change or cancel an Exhibitors space or make exhibit spaceavailable for fewer days than had previously been confirmed, NEW-FIELDS shall not be heldresponsible or liable for any costs, expenses, damages or any other sums whatsoever incurredby the Exhibitor or any other party as a result of any exhibit space cancellation, change orreduction in number of available days except as specifically set forth in this paragraph. TheExhibitor expressly acknowledges and agrees that NEW-FIELDS liability to the Exhibitor in anyway relating to the Agreement and/or the use, cancellation, change or reduction in the numberof available days of exhibit space shall be limited to the return to the Exhibitor of all or aprorated portion of any fees or deposits previously remitted to NEW-FIELDS.10. Exhibit Space Rules. NEW-FIELDS shall have the right in its sole and absolute discretion toestablish rules for the show and the use of exhibit space covered by this Agreement, includingbut not limited to the rules within the Exhibitor Manual. All Exhibitors are required to comply withall such rules which are deemed incorporated herein by this reference and shall be available toeach Exhibitor prior to the show.11. Any Exhibitor who seeks to withdraw from the show or to reduce the number of booths setforth on the front side of this agreement, for any reason, shall be charged an automaticprocessing fee of $1,000 per 100 sq. ft. or for every 9 Sq. Meters Withdrawals and requests forspace reduction must be made in writing and shall be deemed effective on the date such noticeis received by NEW-FIELDS. To receive a full refund of the booth deposit or other fees paid(less processing fee) the request to withdraw from the show or for a reduction in space must be

received by NEW-FIELDS at least one hundred eighty (180) days prior to the show opening.Any Exhibitor whose request is received less than one hundred eighty (180) days prior to theshow opening shall forfeit their entire deposit and be obligated to pay NEW-FIELDS all amountsdue for the booth space/exhibit space and hard wall booth package originally ordered on thefront side of this agreement. The parties agree that all amounts required to be paid by thissection have been agreed upon because it would be impracticable or extremely difficult todetermine the actual damages suffered by NEW-FIELDS as a result of the Exhibitorswithdrawal or reduction in the number of booths. All refunds will be processed within ninety (90)days after the close of the show, and no interest will be paid on any amounts received byNEW-FIELDS. Any cancellation or failure of Exhibitor to actually occupy the exhibition spaceassigned to Exhibitor at the show may, in NEW-FIELDS sole discretion, result in partial orcomplete termination of Exhibitors rights under any sponsorship agreements, packages oropportunities associated with the event.12. Indemnification Insurance. Exhibitor agrees to protect, indemnify, save and hold harmless,NEW-FIELDS, its affiliates, its service contractors, and each facility at which its exhibit space islocated as applicable and each of their respective agents and employees from any and allliability, damage or expense arising out of any injury to any person or property while in theExhibitors area or Exhibitors use of any exhibition space or services. Exhibitor has fullresponsibility for their product, equipment and displays. Exhibitor releases NEW-FIELDS fromall responsibility for theft, damage to booths or products, and/or any special, incidental, indirect

Exhibitor agrees to maintain adequate insurance to fully protect NEW-FIELDS and its affco-sponsors, service contractors and the exhibit venue from any and all claims, arisinExhibitors activities at the show, including, but not limited to, the installation, operatiodismantling of Exhibitors booth. Exhibitor must maintain the following insurance coveraworkers compensation coverage not less than the statutory limits and (b) commercial gliability, including products and completed operations, independent contractors personaand blanket contractual liability insurance limits of at least $1,000,000 per occu$2,000,000 aggregate. This coverage must be evidenced by a Certificate of Insurance witday notice of cancellation provision to the holder. The Certificate must name NEW-FIELadditional insured and be provided to NEW-FIELDS at least 30 days before the proexhibition date, or a $200 Certificate late fee will be automatically assessed against Exhsecurity deposit. Exhibitor understands that neither NEW-FIELDS nor the exhibit maintains insurance covering any of the Exhibitors property and it is the sole responsibilityExhibitor to obtain such insurance. (12.a & 12.b applicable to events held in the US or whrequired by law)13. Service Contractors. NEW-FIELDS, through a bidding process, selects certain shoexhibitor service contractors who may each therefore identify themselves as an authcontractor to the show. The use of authorized contractors at the show is highly recommeNEW-FIELDSmay receive some economic benefit when Exhibitors utilize certain servicauthorized contractors which may help NEW-FIELDS defray the overall show and booth c14. Arbitration. The Exhibitor and NEW-FIELDS agree that any and all disputes in anrelating to, or arising out of this Agreement or the assignment, use, denial, chancancellation of exhibit space, shall be submitted to the American Arbitration Associationfor arbitration before a single arbitrator in accordance with the rules of AAA then in forceffect as the sole and exclusive remedy for resolving such controversies. The parties agrthe decision of the arbitrator shall be final and binding and that a judgment may be entesuch arbitration award in any court of competent jurisdiction. The parties agree that anarbitration shall take place in Washington, DC. The prevailing party in any such arbitratiobe entitled to recover its costs and expenses, including reasonable attorneys fees, incuconnection with such arbitration. THE PARTIES ACKNOWLEDGE AND AGREE THASELECTING ARBITRATION AS THE SOLE AND EXCLUSIVE REMEDY FOR RESOLVINDISPUTES AMONG THEM, THEY ARE WAIVING THEIR RIGHT TO A TRIAL BY JURWHICH THEY MAY BE OTHERWISE ENTITLED. (Item 14 Applicable to events held

United States)15. Miscellaneousa) The terms and conditions set forth above govern the rights and responsibilitNEW-FIELDS and the Exhibitor. The Agreement and these terms and conditions repressole and entire agreement among the Exhibitor and NEW-FIELDS and supersede aagreements, negotiations, and discussions between the parties hereto, and/orrepresentatives. No person at NEW-FIELDS is authorized to make any changes, amendmemodifications to these terms and conditions except in a writing specifically referring Agreement and these terms and conditions and signed by a duly authorized representaNEW-FIELDSb) The Agreement and these terms and conditions shall be construed as a whole in accorwith their fair meaning and the laws of the District of Columbia.c) The provisions set forth above are severable. If any provision is held to be invunenforceable, it shall not affect the validity or enforceability of any other provision.d) No waiver of any term, provision or condition set forth above, in any one or more instshall be deemed to be or construed as a further waiver of any such term, provision or conde) The person executing this Agreement on behalf of the Exhibitor represents and warranthey have the authority and power to do so and bind the entity for whom they sign.f) NEW-FIELDS shall use reasonable care to have all power services installed in time opening of the Show. Proper and reasonable care shall also be taken to prevent interruppower services during the exhibition. NEW-FIELDS shall not be held responsible finstallation or interruption of any services that may occur.g) By signing this Agreement, Exhibitor authorizes NEW-FIELDS to use its name anphotographs and/or video recordings taken at the exhibition/event/conference/summassociated events for commercial and/or promotional purposes.h) VISA & VISITORS ENTRY PERMIT: NFE will lend every effort to assist the Exhibobtaining a visa or a visitor permit for entrance into the country where the Exhibition is to beThe fact that the Exhibitor is unsuccessful in obtaining these documents from the necgovernment authorities will not constitute a basis, for cancellation of his/her contract / appand all terms of the contract, including cancellation policy, remain in effect upon such sitIts clearly understood that no refund whatsoever, will be made. The Exhibitor howevesubstitute any party who meet the Government of the hosting country formalities necessentry. Such substitute shall be sole responsibility of the Contracting Exhibitor.i) FREIGHT & SHIPMENT: NFE sponsors, Its Agents or Employees are not responsible floss, damages or delay incurred in freight shipments (transport, handling and clearing) inout of the country or within the country in which the Exhibition is to be held. Exhibitors areto adequately insure all shipments, and make arrangements for early shipments, even ifarrangements were made by NFE or NFE appointed freight and clearance contractor.

j) REGISTRATION: Registration shall be deemed complete when the application hareceived via fax or original copy. And fax copies have the same power as originals, except specified otherwise. The executive of the application is deemed conclusive evidence

applicant s agreement to pay the fees due to from that moment. The applicants non cancby Applicant who Acknowledges that NFE having incurred expenses as a result of the coapplication are not required to refund any of the fees or payments agreed on page 1, freason what so ever and that include the advance payment except as outlined in the cancepolicy.16. Payment Information. The remaining 80% or any remaining amount must be received nthan 60 days prior to the event. No surcharge is imposed by NEW-FIELDS for paymentsusing credit cards.17. American Disabilities Act. Exhibitor acknowledges and agrees that, in connection wShow, it will be a public accommodation as defined under Title III of the AmericanDisabilities Act (ADA). As a public accommodation, Exhibitor agrees that in connection wShow, Exhibitor will: (i) provide, at its expense, any auxiliary aids and services as mnecessary to ensure effective communication with Exhibitor by attendees of the Shoassure, at its expense that displays posted at or on Exhibitors booth(s) are accessindividuals with disabilities and (iii) not discriminate or retaliate against any individual in vof the ADA. (Applicable to events held in the United States) 18. Badges. Exhibitors must, at all times including but not limited to set-up and break-downa NEW-FIELDS exhibitor badge to enter the exhibition hall. PLEASE NOTE: Due to sregulations, Exhibitors may be asked to present photo ID to receive badges. All Exhibitoridentify all personnel who will be working in Exhibitors booth.

int'l swine flu conference_sponsorship

Documents