ORSP Research Updates

July 22, 201510:30 am

IOP Auditorium

Topics Covered

• Internal Tuition Payments• VA IPA Update• NIH Notices• Sharing F&A’s between Colleges• General Updates and Reminders

NIH Notices

NOT-OD-15-091• Clarifying Publication Reporting Instructions for Research Performance

Progress Reports (RPPR) and Renewal Applications– Applies to Institutional Training (Ts), Career Development (Ks) and related awards– Aim is to reduce the burden of unnecessary reporting

• Trainee, scholar, and participant publications must be reported in section C.1 of the RPPR if: – the publication was accepted for publication or published during the reporting

period; and – the publication resulted from work conducted while the individual was supported

by the award (i.e., receiving a stipend or salary from the award). • Publications resulting from work conducted while not actively supported

by the institutional training, career development, or related award should not be reported in section C.1.

NIH Notices

NOT-OD-15-106• Applicant Responsibilities in Maintaining the Integrity of NIH Peer

Review • An official of an applicant institution, Program Director/Principal

Investigator (PD/PI), or individual named in an application, unless contacted by a government official SHOULD NOT:– contact reviewers on the study section evaluating his or her application to request or

provide information about the review or to otherwise attempt to influence the outcome of the review or the reviewer(s). The only acceptable process for such communication is through the Scientific Review Officer (SRO) who is managing the study section.

– send information or data directly to a reviewer on the study section evaluating his or her application. The only acceptable processes for submitting post-submission materials are outlined in NOT-OD-10-115, NOT-OD-12-141, and related notices.

– attempt to access information related to the review of that application in secure NIH computer systems.

NIH Notices

NOT-OD-15-111• Deadline for Final Reports Required for Grant

Closeout • Projects ending on or after October 1, 2014– recipients must submit a Final Federal Financial Report

(FFR), Final Progress Report (FPR), and Final Invention Statement and Certification (FIS) within 120 calendar days of the end of the period of performance

• Projects ending prior to October 1, 2014– reporting deadline remains 90 days from the project

period end date

NIH Notices

NOT-OD-15-112• NIH adopting new research training data table formats in FY 2016 • NIH is developing an electronic system, xTRACT, for creating research training

data tables and storing the information reported– To the extent possible, existing NIH data will be used to pre-populate the xTRACT

system• NIH expects to make a number of changes in its existing training data tables,

including:– Reducing the maximum number of tables from 12 to 8– Minimizing the reporting of individual-level information – Extending the tracking of trainee outcomes from 10 to 15 years

• Anticipated Implementation:– Release new training table formats in September, 2015– Include in RPPRs submitted on or after December 1, 2015– Applications submitted for the May 25, 2016, due date and after

NIH Notices

NOT-OD-15-120• To align with recent changes in the fellowship biosketch format,

this Notice eliminates the requirement for inclusion of scores from standardized exams (e.g., MCAT, GRE) in the fellowship biosketch from the following funding opportunity announcements, effective immediately:– PA-14-147: Ruth L. Kirschstein National Research Service Award (NRSA)

Individual Predoctoral Fellowship (Parent F31)– PA-14-148: Ruth L. Kirschstein National Research Service Award Individual

Predoctoral Fellowship to Promote Diversity in Health-Related Research (Parent F31 - Diversity)

– PA-14-150: Ruth L. Kirschstein National Research Service Award (NRSA) Individual Predoctoral MD/PhD or Other Dual-Doctoral Degree Fellowship (Parent F30)

NIH Notices

NOT-OD-15-126• ASSIST now an option for Institutional Training and Career

Development (Ts & K12), other training grants (Ds) and various research applications

• ASSIST support is now available for the following programs:– All multi-project grant programs (NOT-OD-13-075)– Small Research Grant (R03) and Exploratory/Developmental Grant (R21) programs (

NOT-OD-15-062)– Research Grant (R01), Research Project Cooperative Agreements and Individual Career

Development Award (K, excluding K12) programs (April 2015: NOT-OD-15-098, NOT-OD-15-099) – Institutional Training and Career Development programs (Ts and K12), other training programs

(Ds), and additional research applications (DP7, R13, R15, R18, R21/R33, R24, R25, R33, R34, R35, R36, R61/R33, RF1, RM1, SI2/R00, U13, U18, U24, U2R, U34, UA5, UF1, UG3/UH3, UH1, UH2, UH2/UH3, UH3, UH4, UM1)

• NOTE: Use of ASSIST is optional

Sharing F&A’s

• Basic Principles – Encouraged by Office of the Provost• Awards with > 100k of Direct Costs per year• Especially awards involving more than 1 college

– F&A’s distributed proportionally to Direct cost expenditures (one way, but not only way to handle)

– Sharing F&A’s is 100% VOLUNTARY !• Nobody is obligated to participate in F&A sharing

http://academicdepartments.musc.edu/research/policies/guidelines_sharingIDC.html

Sharing F&A’s

• Implementation of F&A Sharing Agreement– Documented via MUSC F&A Sharing Agreement Form

• Signed by respective college authorities (Dean or designees)• Established prior to proposal submission (ideally)

– F&A sharing can occur in two formats• Before expenditures: ORSP will establish separate udak numbers and

F&A’s will be shared automatically as F&A’s are recouped• After expenditures: Unit/Department initiated transfers from college

to college reflective of expended Direct costs• Note: MUSC F&A Sharing Agreement Form is designed to facilitate

these interactions

http://academicdepartments.musc.edu/research/policies/IDC%20DistributionForm.pdf

Sharing F&A’s

• Conflicts– Lead PI maintains ability to make changes in the distribution of

Direct costs at any point during the performance and this MAY impact prior agreements of F&A sharing

– When using the separate udaks method, changes will be initiated with ORSP; note expended monies CANNOT be changed

– When using the transfers method, F&A transfers will be based upon expended Direct costs. One college may not renege on F&A owed

– Encouraged to be settled at the departmental/college levels, however the Associate Provost for Research (APR) is the final arbiter for conflicts

General Updates

• Impact of DHHS transition to PMS sub-accounts post 10/1/15– Large carry-over balances will be scrutinized– Up-to-date financial records reconciliation CRITICAL– Another public TRANSPARENCY initiative– Let’s be pro-active; make a plan with PI about any

substantial carry-over balances – Contact ORSP Grants Administrator with

questions/concerns

General Updates

• Technical Reports must be Satisfactory–Progress– Final

Uniform Guidance requires agencies and awardees to be even more accountable with technical reporting. We don’t want any MUSC technical reports rejected.

Reminders

• Uniform Guidance (UG) requires ALL of the following in order to charge administrative and clerical salaries as Direct costs on awards:– Must be integral to the project– Individuals involved must be specifically identified

with the project– Explicitly included in the sponsor approved budget or

prior written approval of the agency required– Costs NOT also recovered as F&A

Reminders

New FY16 Fringe Benefit Rates http://academicdepartments.musc.edu/research/orsp/proposal_preparation/#rates

• Staff 34.5%• Post-Doctoral Fellows 28.7%• Temporary FAC/Non-FAC 23.1%• Students/Other 8.7%

Reminders

• GRANTS 101: August 19th, 10am in HOT 803– Register Here: https://

academicdepartments.musc.edu/research/orsp/training/index.html

• Lots of information/resources available via ORSP website: – http://

academicdepartments.musc.edu/research/orsp/index.html

THANK YOU

• Questions/Comments?• PLEASE complete a survey & THANK YOU• Next ORSP Information Session:August 19th, 2015 @ 10:30 am, IOP Auditorium