interesting presentation about pm

8/8/2019 Interesting Presentation About PM

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Project Management


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Professional and conscientious

project management is critical

to a successful outcome!


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Learning Objectives

Defining project management

The importance of project management The role of the project manager

Keys to a successful project

Managing the Contractor

Managing the Project


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What is a Project?

A temporary and one-time endeavorundertaken to create a unique product or

service, which brings about beneficial

change or added value


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Project Management 101

The very first thing you learn in projectmanagement is..

that the focus of a Project Manager isalways


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Defining ProjectManagement

The application of knowledge, skills, tools

and techniques to project activities tomeet project requirements

Organizing and managing resources so

the project is completed within definedscope, quality, time and cost constraints


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Learning Objectives

Defining project management?

The importance of project management

The role of the project manager





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Why IT Projects Fail


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Why IT Projects Fail

Weak business case

Lack of senior managementcommitment

Inadequate project planning(budget, schedule, scope, etc.)


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Why IT Projects Fail (contd)

Absence of user involvement

New or unfamiliar technology

Lack of defined, clear,

or concise requirements


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Why IT Projects Succeed


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1. Sound project managementprocesses

2. Project tied to the organizationsbusiness goals

3. Senior management commitment


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4. Good change management

5. Detailed requirements

6. Realistic schedule

7. Good stakeholder relationships


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8. Empowered project manager

9. Skilled and appropriate teammembers with defined roles and

responsibilities

10. Availability of funding


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What makes this all work?

A good, solid professional projectmanager


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Learning Objectives




Keys to successful projects




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EMPOWERMENT


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Project Management Skills

Program area knowledge, standards,

and regulations

Understand the project environment


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Project Management Skills

General management skills

(budgeting, scheduling)

Communication skills

Interpersonal skills


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The project manager makes

things happen!


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Learning Objectives

Defining project management?







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Keys to Successful

Projects

or

Duh?!?

Things you already

know but lets reviewanyway


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PLAN


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Identify all stakeholders up front!

Develop the project plan beforestarting the project

Establish communications protocols

PLAN


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Define your requirements in detail

Establish a speedy conflict resolution

process

Make contingency plans

Plan a reasonable roll-out schedule

PLAN


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LEAD


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Ensure strong, committed management

support

Connect the business goals to the ITproject

Assign an experienced project manager

LEAD


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Establish clearly defined directions

Be proactive

Give IT and program a seat at the table

LEAD


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Set clear performance expectations

Ask for technical assistance

Do not start roll-out until pilot is complete!

LEAD


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COMMUNICATE


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Communicate objectives frequently

Recognize different perspectives

Check assumptions frequently

Communicate


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Manage expectations

Share success and broadcastachievements

Invite feedback

Communicate


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MANAGE


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Ensure the system design reflectssound planning

Hold the reins on irrational exuberance!

(Ensure the system design reflects thesystem you need and can afford at this pointin time)

Manage


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Train all staff in a timely fashion

Make extensive testing a priority!

Make the most of pilot testing!

Manage


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A good project team can

be the key to a successfulproject!


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Think Big, Think Fast, Think Ahead


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Learning Objectives



Defining the role of the project manager


Managing the Contractor Managing the Project


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Manage the Contractor

Enforce the terms of the contract and meet the

requirements of the RFP


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Manage the Contractor

Dont marry the contractor

Trust but question Their bottom line is the bottom line

Your bottom line is a working system

Nothing is ever free

The end product is only as good asyour requirements


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Provide Performance

Feedback

Build performance reviews into the

contract

Be clear and specific

Be timely

The State is ultimately accountable for theproject


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Learning Objectives

What is project management?

Why is it important?


Keys to success projects

Keys to a successful projectsManaging the Contractor



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Manage the Project

Successful project

management is delivering a

quality product that meets the

customers requirements withintime, scope, and budget.


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PM Triple Constraints

Time

Cost

ScopeManage these or they will

manage you!


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Project Management Potholes


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Project Management

Potholes

Giving away t

he farm

Giving the contractor or developer too

much control, responsibility, orauthority


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Project Management

Potholes

Being a Sugar Daddy

Not managing scope creep


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Beware of scope creep


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But what is it?


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Gradual, progressive increase in the

projects scope that is not noticed

immediately

Occurs when additional requirements result

in scope change and can cause cost and

schedule overruns


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Ask these questions!

Is it a must?

Can the customer/user do the job without it?

Does it contribute to the viability of the

system?

Does it add value as a feature/function to thesystem?

Is it worth the additional cost?


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Keeping Control of the Budget


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Budget/Cost Management

Monitor project spending

When a variance occurs,

determine the cause

Change the execution of theproject, reduce scope, or

submit an APDU

Prevent unapproved

changes to the project


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Project Management

Potholes

Buying a car withoutchecking under the hood

Focusing on the system front-end

processes


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Focus on the entire project

Report?

What report?

What is a report?

Documentation.duh


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Project ManagementReporting

Establish reporting requirements upfront

Include the good, the bad, and the ugly

Be brief but accurate

Management really does want to know!


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Project Management

Potholes

You snooze, you lose

Not obtaining prior approval


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Not Obtaining Federal PriorApproval

May cost the State funding that

may have been approved ifsubmitted in advance!

Retroactive

Approvals


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Submit APDUs Timely!

Annuals are due within 90 days of theanniversary of the approval date

As Needed are due as soon as the trigger

condition (time, budget, scope) becomesknown to the State


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Project Management Tips

HH


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Project Manager does no work other

than manage the project!

Project Manager spends 90% of time

communicating

HINT:

HINT:ItItsin

sinthe901!

the901!

HIHI


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Understand the project flow from

beginning to end

Identify risks and develop

contingencies

Clearly outline the critical path of the

project

HINT:

HINT:ItItsin

sinthe901!

the901!


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Establish the right relationships

Establish a speedy conflict resolution

process

Operations perspective is key to

production


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Be flexible

Be firm

Check egos at the door!


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Summary

Defined project management

Importance of project management

Role of the project manager





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Project Management Resources

Project Management Institute home of the ProjectManagement Body of Knowledge (PMBOK)

http://www.pmi.org/Pages/default.aspx

NYS Project Management Guidebook Release 2http://www.oft.state.ny.us/pmmp/guidebook2/index.htm

FNS Handbook 901, Chapter 5http://www.fns.usda.gov/apd/Handbook_901/V_1-2/Chapter_5.pdf


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An engraved invitation from FNS Handbook 901

interesting presentation about pm

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