integrating word with other programs microsoft office word 2007 illustrated complete

Integrating Word withIntegrating Word withOther ProgramsOther Programs

Microsoft Office Word 2007Microsoft Office Word 2007Illustrated CompleteIllustrated Complete

2Microsoft Office Word 2007 Illustrated Complete

• Explore integration methods

• Embed an Excel worksheet

• Link an Excel chart

• Embed a PowerPoint slide

ObjectivesObjectives


• Insert a Word file and hyperlinks

• Import a table from Access

• Manage document links

• Merge with an Access data source

ObjectivesObjectives


Exploring Integration Methods

• Information created with other Office programs can be integrated into a Word document in different ways• Copy and paste

• Use the Copy and Paste commands

• Drag and drop• Drag an item from one open window to

another open window



• Object linking and embedding (OLE)• The source program is the program in which

the information (source file) is originally created

• The destination program is the program in which the information is copied (destination file)

• An embedded object is copied from the source file to the destination file

• A linked object is created in a source file, then inserted into a destination file and linked to the source file



PowerPoint slide created in Word as an embedded object



Excel worksheet inserted in Word as an embedded object



Excel pie chart linked to a document



Word file inserted into the Word document with formatting and chart image intact

User

I could only find this image in the .pdf file for L. Again, I can't remove the red line that led to the callout in the book, so tried to over it over.



Table created in Access, exported into an RTF file, then copied into Word and formatted



• Microsoft Office Programs


• An embedded object uses the features of another program, but is stored as part of a document• Edit an embedded object directly in

Word using the source program toolbars

Embedding an Excel Worksheet


Embedding an Excel WorksheetMicrosoft Word title bar

Excel Ribbon

Embedded worksheet appears in an Excel object window


Linking an Excel Chart

• Use the Paste Special command on the Edit menu to integrate data into a destination file• Click the Paste Link option button to

create a linked object


Linking an Excel Chart

Linked Excel chart


Embedding a PowerPoint Slide

• Use the Create New command to embed a PowerPoint slide into a Word document

Embedded PowerPoint slide object in Word


Embedding a PowerPoint Slide

• Creating a PowerPoint presentation from a Word outline• The Word document is the source file

and the PowerPoint presentation is the destination file

• In PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word document


Inserting a Word File and Hyperlinks

• Share information between Word documents• When you need the contents of an

entire Word document, you can insert the entire Word file into your current document

• The formatting of the current document is applied to the text in the inserted file



The Heading 3 style selected; heading shows preview of style


Inserting a Word File and Hyperlinks• Research Function

• Click the Research button to open the Research task pane

• Enter a search term

• Select a reference site to search• For example, Encarta Dictionary



Demographics selected

Place in This Document

ScreenTip button


Importing a Table from Access

• The most common way to share information between Access and Word, is to use commands on the Export tab in Access• Select the table in Access• Click the Word button in the Export

group to export the table in Rich Text Format (.rtf)


Importing a Table from Access

Imported Access table


Managing Document Links

• A document that contains linked objects,must always include all source files when the document is copied or moved• If you do not want to include all source

files, then you need to break the links


Managing Document Links

Excel file selected

Source information for the selected link; the path on your computer will differ


Merging with an Access Data Source

• Merge information in an Access database with a letter, a sheet of labels, or any merge document• The data you merge with the

destination file is the data source


Merging with an Access Data Source

Joshua selected

• Inserting a greeting line in a merge Inserting a greeting line in a merge letterletter


Summary

• Exploring Integration Methods• Integrate other Office programs into

Word• Copy and paste• Drag and drop• Object linking and embedding (OLE)


Summary

• Inserting a Word File and Hyperlinks• Share information between Word

documents• Research function

• Enter a search term• Select a reference site to search

• Importing a Table from Access• Use the Publish It command


Summary

• Managing Document Links• A document that contains linked objects

must always include all source files when the document is copied or moved

• Break the links if you do not want to include all source files

• Merging with an Access Data Source• Use data in an Access table as the data

source for merged letters in Word

integrating word with other programs microsoft office word 2007 illustrated complete

Documents

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information source file