integrating multifunction printers with cloud fax: part 1
TRANSCRIPT
World Leader in Digital Faxing
Integrate Your MFPs with Cloud Faxing
The Speakers
Michael FlavinSenior Product Marketing ManagereFax Corporate®, part of j2 Cloud Services
Brad SpannbauerDirector, Product DevelopmenteFax Corporate®, part of j2 Cloud Services
Use Cases: How Integrating MFPs with Fax Benefits Businesses
Dispelling Misconceptions About Fax, Email and MFPs
Q&A
Why Faxing is Still Necessary Today
Why the eFax Corporate® MFP Fax Direct Feature Makes Sense
Agenda
Are you fully maximizing your Multifunction Printers
(MFPs)?
“Is fax still even necessary?”YES
!Healthcare Legal
Real Estate
Manufacturing
Financial Services
17 Million
active fax machines in the US.
Sources: Davidson Consulting / CIO / MSN
100 Billion
fax pages sent each year.
72% of US companies still have fax machines.
17,671,810MFPs sold worldwide in 2014 —just 0.3% dip in sales from 2013
Source:
Why Fax Still Matters…
Business Needs
Regulatory ComplianceDocument
TrackingMarket Demands
Security Needs
Yes – faxing is not going away
Retire hardware – fax machines & servers
Eliminate Telco Lines, fax cards Extend the capabilities of MFPs to the
cloud Reduce compliance issues related to
dated premise-based fax hardware
Did you know that you can make faxing way more efficient…and streamline your Fax IT
footprint?
Enterprise IT Network WithouteFax Corporate
Fax Servers
Fax Machines
MFPs
IT administration, maintenance
and troubleshootin
g
Enterprise IT Network With …MFPs
IT administration, maintenance
and troubleshootin
g
Timeout for a Shameless Plug
More than 12 million customers worldwide
Processing millions of fax pages every day
Cloud fax service for half of the Fortune 500
Global, multimillion-dollar cloud-fax infrastructure
The #1 Cloud Fax Solution
Take it from here…
Brad SpannbauerDirector, Product DevelopmenteFax Corporate® part of j2 Cloud Services
Save time and resources
Simplify your faxing processes
Extend the capabilities of your MFPs
“We don’t need fax anymore. We can just scan a doc and email it.”
“It’s easy to fax via T.38 after deploying VoIP or FoIP.”
“Email is more secure than fax.”
“You can’t send a paper fax directly from an MFP.”
Misconceptions
eFax Corporate MFP Fax Direct: What it is
Cloud fax system that lets you send paper faxes from the MFP glass as email attachments.
Senders receive an email confirming fax delivery.
All fax transmissions and usage logs are also available online, for auditing and easy retrieval anytime.
Lets an organization eliminate costly fax infrastructure.
InternetEmail ServerMulti-Function Device
Transmission Receipt Sent To User’s Email
Law Firm Receives the
Fax
eFax Corporate MFP Fax Direct:How to get itSTEP 1:
Set up eFax Corporate cloud fax account
STEP 2:Make sure your office MFPs have Internet
Connectivity
THAT’S IT!As soon as you set this up, your staff can start
sending paper faxes right from your MFPs.
STEP 3:Utilize MFP’s email address or assign
external email
eFax Corporate MFP Fax Direct: Four Levels of
IntegrationLevel 1: Desktop/SOHO
eFax Corporate MFP Fax Direct: Four Levels of
IntegrationLevel 2: Basic Enterprise
eFax Corporate MFP Fax Direct: Four Levels of
IntegrationLevel 3: Enterprise with Active Directory / LDAP
eFax Corporate MFP Fax Direct: Four Levels of
IntegrationLevel 4: Enterprise integration with MFP Fax Direct Feature
MFP Fax Direct - Key Features
Fax directly from the glass; also annotate and add electronic signature
Maintain complete audit for all faxes, easily accessible online
Complete faxing capability directly from the MFP : Distribution lists, custom cover sheets, return receipts, etc.
Key Features
Can also send use eFax Corporate to fax from any Internet-connected device and even tools like MS Word and Adobe
Receive delivery confirmation for every fax transmission
Enhance security with eFax Corporate’s secure, encrypted Internet fax protocols using TLS, for example
Take it back…
Michael FlavinSenior Product Marketing Managerj2 Cloud Services
Benefits of MFP Fax Direct Feature• Sunset fax machines and servers• Increase efficiency in staff workflows • Increase fax security• Enhance compliance & reporting • Reduce IT headaches of fax infrastructure• Convenience
… AND ENJOY PEACE OF MIND.
eFax Corporate MFP Direct Fax: Case Study (Healthcare)A major US healthcare organization:Used the eFax Developer™ API for 24/7 secure faxing.
The firm was able to implement a cloud-based solution for their high-volume faxing with: SOC 2 / SSAE 16, Tier III and IV data centers
Eliminated legacy fax infrastructure and maintenance
HIPAA-Compliant Real-time status of electronic fax documents XML API supports Java 1.8 and .NET
eFax Corporate MFP Direct Fax: Case Study (Law)One of the top 10 law firms in the US:Used eFax Corporate to retired fax machines and fax servers at all locations.
Then used the MFP Fax Direct feature and the firm’s existing MFPs to fax (with signatures) from the glass.
eFax Corporate MFP Direct Fax: Case Study (Finance)A major financial services firm:Used MFP Direct Fax feature to ensure all client faxes were delivered successfully and quickly.
Also improved their compliance position — as they now had a better audit trail than with their old fax system.
End the headaches of managing aging or end-of-life fax infrastructure
Stop paying for expensive dedicated fax lines
Bring your fax process into regulatory compliance
Boost the security of your business faxes
Make faxing a lot more easy and convenient for your staff
Did You Know?
Compliance issues with faxing (unavoidable with fax machines and servers)
Fax servers and encryption Users, mobile devices, “end points” Encryption protocol issues – SSL? TLS?
Protected at rest and in transit?
You can improve compliance by moving to cloud-based faxing with
eFax Corporate?
Why Select eFax Corporate as Your Secure, Compliant Online Fax Solution
Compliance& Audit
ScalabilityInfrastructure
Redundancy& DR
SecurityProtocols
VolumeRequirements
Summary: Why eFax Corporate No hardware, software or dedicated fax lines to buy, install, maintain, or
upgrade.
Choose a number from 4,600 cities worldwide
Scalability is a snap, with virtually unlimited capacity and bandwidth-on-demand.
The network is multi-redundant, for enhanced security and reliability.
There are continual technology upgrades and 24/7 system support.From single-user deployments… to multiple users across a
business… to customized application faxing, our solution:
Helps automate client business processes
and workflow.Delivers a strong ROI. Enhances employee
productivity.Improves relationships
with customers and suppliers.
Internet
Unparalleled Cloud Fax Infrastructure
30+ Worldwide Colocations
PSTN – SIP Trunk on Redundant Internet Fiber Circuits
TLS Outbound Secure TLS Inbound Built on N+1
Network, Systems and Hardware
Business Continuity Disaster Recovery 24/7/365
Monitoring 24/7/365 Tech
Support
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(888) 532-9265UK Sales
+44 (0) 8707113811enterprise.efax.com