integrating electronic dissertations in a regular library workflow

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Integrating Electronic Dissertations in a Regular Library Workflow Dr. Alice Keller ETD2003, Berlin, 21 May 2003

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Integrating Electronic Dissertations in a Regular Library Workflow. Dr. Alice Keller ETD2003, Berlin, 21 May 2003. History of ETD at ETH Library 1. Definition of e-strategy for library First ETDs online in 2000 (scanned print documents) Launch of document server ETH E-Collection in 2001. - PowerPoint PPT Presentation

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Page 1: Integrating Electronic Dissertations in a Regular Library Workflow

Integrating Electronic Dissertations in a Regular

Library Workflow

Dr. Alice Keller ETD2003, Berlin, 21 May 2003

Page 2: Integrating Electronic Dissertations in a Regular Library Workflow

History of ETD at ETH Library1

• Definition of e-strategy for library

• First ETDs online in 2000 (scanned print documents)

• Launch of document server ETH E-Collection in 2001

1 ETH Library: Library of the Swiss Federal Inst. of Technology

Page 3: Integrating Electronic Dissertations in a Regular Library Workflow

E-Library Strategy of ETH Library

Page 4: Integrating Electronic Dissertations in a Regular Library Workflow

E-Library Strategy of ETH Library

Page 5: Integrating Electronic Dissertations in a Regular Library Workflow

Project ETH E-Collection

• Document server of ETH Zurich• Umbrella project for electronic

dissertations and other e-prints• Fully integrated workflow• Supports e-learning• Part of the initiative ETH World

Page 6: Integrating Electronic Dissertations in a Regular Library Workflow

ETH E-Collection

Page 7: Integrating Electronic Dissertations in a Regular Library Workflow

Contents of ETH E-Collection (03-03)

Document type Nr. of docs

ETH dissertations (with full text) 1’300

ETH dissertations (only abstract) 892

Dissertations from other universities 4

Diploma theses 89

Reports 1’137

Conference papers / presentations 168

Other document types 132

Journals 34

Total 3’756

Page 8: Integrating Electronic Dissertations in a Regular Library Workflow

Document Workflow (ETD Full Text)

Page 9: Integrating Electronic Dissertations in a Regular Library Workflow

Document Workflow (ETD abstract only)

Page 10: Integrating Electronic Dissertations in a Regular Library Workflow

Situation at ETH Library: Dissertations available in electronic format.

Page 11: Integrating Electronic Dissertations in a Regular Library Workflow

Problems Getting ETDs

• Challenge how to raise the limit beyond 60%:– Improve information to all doctoral

students– Lack of motivation on side of students– Problems tracking authors down later in

life– “Paper” dissertations– Liaison with commercial publishers

Page 12: Integrating Electronic Dissertations in a Regular Library Workflow

Situation at ETH Library: Percentage of original pdf files from authors.

Page 13: Integrating Electronic Dissertations in a Regular Library Workflow

Getting Original PDFs

• Increasing number of full texts in original pdf

• Authors like to provide their own file• Are all print and electronic

documents identical?• Print documents remains official

version

Page 14: Integrating Electronic Dissertations in a Regular Library Workflow

Metadata Workflow ETH E-Collection

• All cataloguing done in OPAC (NEBIS / Aleph)

• Metadata extracted daily for:– Browsing lists (subject, doc type,

author)– Individual title pages

Page 15: Integrating Electronic Dissertations in a Regular Library Workflow

ETH E-Collection: Workflow Metadata + Full Texts

Author

Team E-Coll

Records of email corres-

pondence

PDF full text isarchived

Original data format

245: Title.700: Authors072: Subject area.856: URL.909EE: Doc‘type909EE: Inst/Dept

NEBIS

Title record in NEBIS with URL

List Doc‘type (909EE)

List Authors A-Z (700)

List Subject area (072)

List Dept (909EE)

Web title record with citeable URL

Full text InstituteNEBIS

Homepage Institute

Website E-Collection

Document server

Data

transfe

r from

NEB

IS,

(Perl scrip

ts)

Data may need conversion to PDF

Catalo-guing

URL is given

16.03.02/AK

Page 16: Integrating Electronic Dissertations in a Regular Library Workflow

Metadata Workflow ETH E-Collection

Page 17: Integrating Electronic Dissertations in a Regular Library Workflow

ETH E-Collection

Page 18: Integrating Electronic Dissertations in a Regular Library Workflow

Record in OPAC (NEBIS)

Page 19: Integrating Electronic Dissertations in a Regular Library Workflow

How to Integrate “Foreign” ETDs in Library Collection?

• Aim: as many references as possible in OPAC

• Method: Copy-cataloguing from other catalogues

• Conditions:

– Suitable subject area

– Stable URLs

– Guaranteed long-term access

Page 20: Integrating Electronic Dissertations in a Regular Library Workflow

Integration of German ETDs in OPAC

Page 21: Integrating Electronic Dissertations in a Regular Library Workflow

Records of German ETDs in OPAC of ETH Library

Page 22: Integrating Electronic Dissertations in a Regular Library Workflow

END