instruction manual, part 44. entries of "baby girl" or "baby boy" are to be keyed in the first name...

Instruction manual, part 4: CLASSIFICATION AND CODING INSTRUCTIONS FORDEATH RECORDS, 1999-2001

______________________________________________________________________

This instruction manual was prepared by the Division of Vital Statistics. Questionsregarding this manual and other related Vital Statistics Cooperative Program activitiesshould be directed to the Data Acquisition and Evaluation Branch, Division of VitalStatistics, National Center for Health Statistics, P.O. Box 12214, Research Triangle Park,North Carolina 27709. Questions concerning analysis of mortality data should be referredto the Mortality Statistics Branch, Division of Vital Statistics, National Center for HealthStatistics, 6525 Belcrest Road, Presidential Building, Room 840, Hyattsville, Maryland20782.

CONTENTS

PageSection I - Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Section II - General Procedures for Electronic Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section III - File Layout and Coding Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 1999-2001 Mortality-Demographic File Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Receipt Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 State File Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Name of Decedent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Alias or Cross Reference Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Sex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Date of Death . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Social Security Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Age . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Date of Birth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Decedent's Birthplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Type of Place of Death . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Geographic Place of Death . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Marital Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Occupation of Decedent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Type of Industry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Residence of Decedent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Hispanic Origin of Decedent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Race . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Education of Decedent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Father's Surname . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Injury at Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Underlying Cause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Autopsy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Birth Certificate Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Year of Birth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 State of Birth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Table of Contents - Continued

Page

Appendix A - Geographic Codes for State of Death, Residence and Birthplace . . . . . . . . . . 34Appendix B - Other Entries Reported on Records and Code for Race . . . . . . . . . . . . . . . . . 36Appendix C - Indian Tribes in the United States, Canada, and Mexico . . . . . . . . . . . . . . . . . . 41Appendix D - List of Major Cities in the United States and the States in Which They Are Located . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Appendix E - Interpretations of Atlas Notations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Appendix F - Largest City and Code By State of Residence . . . . . . . . . . . . . . . . . . . . . . . . . . 47Appendix G - Other Entries Reported on Records and Code for Hispanic Origin . . . . . . . . . 49Appendix H - Other Entries Reported on Records and Code for Education . . . . . . . . . . . . . . 50Appendix I - Sampling Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Illustration 1 - Certificate of Death . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Vital Statistics Instruction Manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

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CLASSIFICATION AND CODING INSTRUCTIONS

FOR DEATH RECORDS, 1999-2001

Section I - Introduction

This manual documents specifications for coding and key entry of statistical items that willbe tabulated from the death certificate by the National Center for Health Statistics (NCHS).Primarily, these specifications are used by 54 registration areas of the United States (50 states,District of Columbia, New York City, Puerto Rico and The Virgin Islands) that submit data toNCHS in electronic form through the Vital Statistics Cooperative Program (VSCP). Under theterms of the VSCP contracts with NCHS, the registration area must incorporate NCHSspecifications into their own procedures so that the resultant data files meet the needs of bothNCHS and the registration area. Changes effective with 1999 are in bold print.

Section II - General Procedures for Electronic Files

A. Receipts

All registration areas provide coded data to NCHS in electronic form (tapes,diskettes and PC to PC). These files include all of the deaths registered within theirjurisdiction for each calendar year. In general, data are transmitted on a monthlybasis (but twice monthly is preferred). Transmittals take place at regular intervalsand contain any and all records received and initially processed in the state officesince the last transmittal to NCHS regardless of the month of the occurrence of theevent. A record need not be "perfect" to qualify for transmittal. Each regular datatransmittal shall contain all replacement records processed to date incorporatingupdated information from any source. For purposes of full utilization and releaseof the data, states are expected to transmit the majority of records within six monthsof occurrence and a complete and final version of all records by July 31.

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B. Processing

As the files are received at NCHS-RTP, they are automatically checked forcompleteness, individual item code validity, and unacceptable inconsistenciesbetween data items. The registration area is notified of any problems. In addition,NCHS staff review the files on an ongoing basis to detect problems in overallquality such as inadequate reporting for certain items, failure to follow NCHScoding rules, and systems and software errors. Traditionally, quality assuranceprocedures have been limited to review and analysis of differences between theNCHS and registration area code assignments for a small sample of records. Inrecent years, this procedure has been augmented by analyses of year to year andarea to area variations in the data. These analyses are based on preliminarytabulations of the data that are cumulated on a year to date basis each month. Alldifferences that are judged to have consequences for quality and completeness areinvestigated by NCHS. In the review process, statistical tests are used to call initialattention to differences for possible follow-up. As necessary, registration areas areinformed of differences encountered in the tables and asked to verify the counts orto determine the nature of the differences. Missing records (except thosepermanently voided) and other problems detected by NCHS should be resolved andcorrections transmitted to NCHS in the same manner as for those correctionsidentified by the registration area.

Section III -File Layout and Coding Instructions

This section provides the code structure, coding instructions, and output file locations foreach item in the national data set.

Changes were made to the items Date of Death (Year) and Date of Birth (Year) effective in 1999to expand the fields to four digits. The old locations for the years have been converted to“Filler” and should be blank.

Changes were also made to the items Linked File Year of Birth and Linked File State of Birtheffective in 1999. The Linked File Year of Birth was expanded to four digits, causing thelocations for Linked File State of Birth to change.

1999-2001 Mortality -Demographic File Layout

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Items FileLocation

Items FileLocation

Receipt Date (NCHS Use Only)Certificate NumberName of Decedent Last First Middle InitialAliasSexDate of Death Month DayFillerSocial Security No.Age Units Number UnitsDate of Birth Month DayFillerState of BirthType of Place of DeathPlace of Death State CountyMarital StatusOccupation of DecedentType of IndustryPlace of Residence State County/cityHispanic OriginRace

1 - 4 5 - 10

11 - 3031 - 45464748

49 - 5051 - 5253 - 5455 - 63

6465 - 66

67 - 6869 - 7071 - 7374 - 7576

77 - 7879 - 818283 - 8586 - 88

89 - 9091 - 939495

EducationFather's SurnameInjury at WorkUnderlying Cause (Deletedeffective 1994)Autopsy (Deleted Effective 1995)Linked File: Birth CertificateNumberLinked File: Year of BirthLinked File: State of BirthDate of Death YearDate of Birth Year

96 - 9798 - 116117118 -121

122123-128

129-132133-134135-138139-142

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Item OutputPosition(s)

Code Structure Coding Instructions

RECEIPT DATE

Month

Day

Year

1

2-3

4

January . . . . . . . . . . . . 1February . . . . . . . . . . . 2March . . . . . . . . . . . . . 3April . . . . . . . . . . . . . . 4May . . . . . . . . . . . . . . 5June . . . . . . . . . . . . . . 6July . . . . . . . . . . . . . . . 7August . . . . . . . . . . . . 8September . . . . . . . . . 9October . . . . . . . . . . . . 0November . . . . . . . . . . -December . . . . . . . . . . &

01-31

Last digit

Computer generated. For NCHSuse only.

States submitting data in the NCHSformat should blank NCHSpositions 1-4.

STATE FILENUMBER

5-10 Left zero fill

NAME OFDECEDENT (Applicable toNDI only)

Last Name

First

Middle

11-30

31-45

46

Alpha, left justified

Alpha, left justified

Alpha or blank

State record length may vary forname. If separate fields are notprovided for components of name,this is acceptable so long as there isa defined designation between eachcomponent.

Surnames

1. If entire surname will not fit inthe field, truncate it.

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NAME OFDECEDENT -Continued

2. If the surname has space orapostrophes following prefixes,such as Mac Pherson, O'Tolle,O'Mally, McDougal, remove theapostrophes and do not spacebetween the prefix and the name.

3. If more than one surnamegiven, separated by a space orhyphen, key each name in thesurname field, separated by space. Key a separate cross referencerecord for each name after the first.

4. If there appears to be more thanone possible spelling of a surname,key the most likely version in therecord.

5. If the maiden name is given inaddition to the married surname(Mary Jane Smith - nee Jones), dropthe maiden name (Jones).

6. Suffixes or generation identifiersare to be ignored, e.g., Jr., Sr.,3rd., II.

7. Religious names, e.g.,Sister Mary Lawrence, should bekeyed as follows: Last Name: Lawrence First Name: Sister Mary MiddleInitial: Blank

First Name and Middle Initial

1. If the entire first name will not fitin the field, truncate it.

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NAME OFDECEDENT -Continued

2. If two first names and amiddle name are given, key bothfirst given names (with a spacebetween each name) in the firstname field and key the middleinitial in the middle initial field.

Ex.: Mary Ann Louise JonesKey: Last Name: Jones First Name: Mary Ann Middle Initial: L

Ex.: Mary Ann JonesKey: Last Name: Jones First Name: Mary Middle Initial: A

3. If two middle initials are given,key first middle initial and ignorethe second initial, e.g., Charles M.L. King; key Charles M King.

4. Entries of "Baby Girl" or "BabyBoy" are to be keyed in the firstname field.

5. Entries with first initial andmiddle name, e.g., E. Charles Jones,should be keyed as initial for firstname and initial for middle name.

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ALIAS ORCROSSREFERENCEINDICATOR

(Applicable toNDI only)

47 1 or blank This data element will beused in the NDI if the Statecurrently has a procedure. However, if the State does notprovide for an alias or crossreference in its procedures, this itemis not required. When this item isused:

1. If more than one surname isgiven, separated by a space or ahyphen, key each name in thesurname field separated by a space. Key a separate record for each nameand enter the alias indicator in allrecords after the first.

2. If the surname includes an "Alsoknown as...", key a separate crossreference record for each "Alsoknown as" name and enter the aliasindicator in each record after thefirst.

First Name and Middle Initial

If the first name includes an "Alsoknown as...", key a separate crossreference record for each "Alsoknown as" name and enter the aliasindicator in each record after thefirst.

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SEX 48 Male . . . . . . . . . . . . . . 1Female . . . . . . . . . . . . 2Not classifiable . . . . . . 9

If sex is not clearly identified, codefrom name. If name does notestablish sex clearly, code "9."

DATE OFDEATH MONTH

DAY

YEAR

49-50

51-52

135-138

January . . . . . . . . . . . . 01February . . . . . . . . . . . 02March . . . . . . . . . . . . . 03April . . . . . . . . . . . . . . 04May . . . . . . . . . . . . . . 05June . . . . . . . . . . . . . . 06July . . . . . . . . . . . . . . . 07August . . . . . . . . . . . . 08September . . . . . . . . . 09October . . . . . . . . . . . . 10November . . . . . . . . . . 11December . . . . . . . . . . 12Not Classifiable . . . . . 99

01-31Not Classifiable . . . . . 99

Enter four digit year.

If estimated date of death and datefound are given, both occurring inthe same data year, enter estimateddate of death.

If data year is different fromestimated date of death and datefound, enter the date within the datayear being processed.

If "date the person was last seen"and the "date found" are given, bothoccurring in the same data year,enter the "date the person was lastseen."

If data year is different for the "datethe person was last seen" and the"date found," enter the date withinthe data year being processed.

Year of death must be reported.

Filler 53-54 Blank

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SOCIALSECURITYNUMBER

(Applicable toNDI only)

55-63 Numeric or blank. 1. Must have nine digits.

2. If less than nine or partialnumber, skip the field.

3. If more than nine digits enter thefirst nine digits.

4. If more than one Social Securitynumber is reported, enter the firstnumber in the original record. Keya separate record for each additionalSSN and enter the alias indicator ineach record after the first.

5. If blank, skip.

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AGE

Unit

Number Of Units

64

65-66

Years - lessthan 100 . . . . . . . . . . . 0Years - 100 ormore . . . . . . . . . . . . . . 1Months . . . . . . . . . . . . 2Weeks . . . . . . . . . . . . . 3Days . . . . . . . . . . . . . . 4Hours . . . . . . . . . . . . . 5Minutes . . . . . . . . . . . 6Not Classifiable . . . . . 9

Enter as statedNot Classifiable . . . . . 99

Enter highest order of age units.

1. When age is stated as 100 yearsor more, unit code 1 represents thefirst digit of the number of units.

Example: Age 105 - code 1 for unitand 05 for number of units.

2. When age is stated as 12 years orless, compare date of birth and dateof death to insure assignment of thecorrect unit code since months aresometimes erroneously reported asyears.

3. If entries of "few minutes" or"few hours" are given, code toappropriate unit and enter 99 fornumber of units.

4. If age is not stated, derive the ageby reference to date of birth and dateof death. If date of birth is not givenbut unit is indicated as other thanyears, code the appropriate unit andenter 99 for number of units. If unitis indicated as years, code unit 9 andnumber of units 99.

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AGE - Cont. 5. If age cannot be determined butentries of "newborn," "infant," etc.,appear on the certificate indicatingthe decedent was under 1 year old,code unit 5 and number of units 99.

6. If age is not stated and date ofbirth and date of death are same,consider decedent under 1 year oldand code unit 5 and number ofunits 99.

7. Fractions given in number ofunits should be ignored.

8. If number of units are given withapproximately, about, etc., enter asstated.

9. If the number of units is given asa range, code the minimum of therange.

Example: Age 1-2 hours - code thenumber of units as 01.

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DATE OFBIRTH

Month

Day

Year

67-68

69-70

139-142

January . . . . . . . . . . . . 01February . . . . . . . . . . . 02March . . . . . . . . . . . . . 03April . . . . . . . . . . . . . . 04May . . . . . . . . . . . . . . 05June . . . . . . . . . . . . . . 06July . . . . . . . . . . . . . . . 07August . . . . . . . . . . . . 08September . . . . . . . . . 09October . . . . . . . . . . . . 10November . . . . . . . . . . 11December . . . . . . . . . . 12Not Classifiable . . . . . 99

01-31Not Classifiable . . . . . 99

Enter four digit year.Not Classifiable . . 9999

Code as reported.

Filler 71-73 Blank

DECEDENT'SBIRTHPLACE(State)

74-75 State . . . . . . . . . .01-51Puerto Rico . . . . . . . 52Virgin Islands . . . . . 53Guam. . . . . . . . . . . . 54Canada . . . . . . . . . . 55Cuba . . . . . . . . . . . . 56Mexico . . . . . . . . . . 57Remainder of World . . . . . . . . . . . 59Not classifiable . . . . 99

Refer to Appendix A for state codes.

When a county or city entry isreported and State of Birth is notspecified, refer to the State ofoccurrence, Part 8 InstructionManual, Vital Records GeographicClassification, 1995, and code toState of occurrence if the county orcity is listed in that State. If thenamed city is not listed as anincorporated city for State ofOccurrence, refer to the List ofMajor Cities, Appendix D, and codethe State indicated for that city. Ifnot in List of Major Cities, code theState when the given city makes theState obvious (e.g., Richmond -code Virginia.)

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TYPE OFPLACE OFDEATH 76 Hospital

Inpatient . . . . . . . . . . . 1Outpatient/ER . . . . . . 2DOA . . . . . . . . . . . . . . 3Status unknown . . . . . 4

OtherNursing home . . . . . . . 5Residence ofDecedent . . . . . . . . . . 6Other . . . . . . . . . . . . . 7Not Classifiable . . . . . 9

1. If the checkbox identity for placeof death is not on the certificate,determine the type of place of deathusing the facility name and patientstatus information. Apply the samerules as if the checkbox detail wasavailable.

2. If place of death is blank, refer tothe facility name and code 4 unlessthe facility name identifies thefacility as other than hospital.

3. Code 5 if place of death is blankor reported as "other" and the namedfacility is a long-term care facilitythat provides patient care such asretirement center, manor, old agehome, rest home, restoration center,convalescent home, etc.

4. Code 7 for entries such asdoctor's office, orphanage, prisonwards, public building, etc.

5. Prison hospitals are to becoded "1."

6. Code 1 if patient status isreported as "in hospital," "IN." "IH.""nursery," "ICU," "surgery," or"operating room."

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TYPE OFPLACE OFDEATH - Cont. 7. Street addresses are to

be coded as follows:

Code 6 if place of death street address and residence street address is same.

Code 7 if place of death street address and residence street address is different.

8. If "hospice" is specified as"other," refer to facility name. Iffacility name identifies hospital,code 1; nursing home or other longterm care facility, code 5;otherwise, code 7.

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GEOGRAPHICPLACE OFDEATH

State

County

77-78

79-81

Refer to Appendix A.

Refer to Part 8 InstructionManual, Vital RecordsGeographic Classifi-cation, 1995. Usecode designated for"Balance of County" or"Entire County." Codegiven for co-extensive orindependent cities is to beused as county code.

Enter appropriate code.

MARITALSTATUS

82 Married . . . . . . . . . . . . 1Never married,Single . . . . . . . . . . . . . 2Widowed . . . . . . . . . . 3Divorced . . . . . . . . . . . 4Not Classifiable . . . . . 9

Other EntriesAnnulled . . . . . . . . . . . . . . . . 2Separated . . . . . . . . . . . . . . . 1Common law marriage . . . . . 1Indian marriage . . . . . . . . . . 1Never . . . . . . . . . . . . . . . . . . 2NM . . . . . . . . . . . . . . . . . . . . 2No . . . . . . . . . . . . . . . . . . . . . 9None . . . . . . . . . . . . . . . . . . . 2Not married . . . . . . . . . . . . . 9Unmarried . . . . . . . . . . . . . . 9Yes . . . . . . . . . . . . . . . . . . . . 1

If marital status is blank and age ofdecedent is less than 12 years,code "2."

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OCCUPATIONOF DECEDENT 83-85 See Industry and

Occupation Coding forDeath Certificates, Part 19(1998) and AlphabeticalIndex of Industries andOccupations, Part 19B(1998)

Not Classifiable . . . 999

TYPE OFINDUSTRY 86-88 Not Classifiable . . . 990

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RESIDENCE OFDECEDENT

State

County/City

89-90

91-93

Refer to Appendix A.

Refer to Part 8 InstructionManual, Vital RecordsGeographic Classification,1995. (Use Section II onlywhen certificates containno county entry.)

Enter appropriate code.

Rules for use of coding table (pages20-23) for Place of Residence ofDecedent.

Apply rules in sequential order.

If "rural" is entered, code by line 2of table and stop.

If "rural" is not entered, find lineitem that fits reporting on certificateand heading that describes reportingin "City Limits Item." Codeaccording to instructions givenwhen horizontal line and verticalcolumn intersect.

Example

City but no county entry and outsideof city limits.

Select line 6A and column(b).Instruction where these intersect isto code"Balance of County 1/."

Additional instructions:

Disregard the name of a state,country, or city entered on theaddress line when an entry isreported in the space provided forthese items.

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RESIDENCE OFDECEDENT -Cont.

When the state, county, or city entryhas obviously been typed on theincorrect line, consider the entrywhen classifying residence.

If a city entry is reported with North,East, South, or West, check the atlasto determine if it is a separategeographic place or an inclusion ofthe named city. If the named placeis not listed in the atlas, consider theentry to be an inclusion of the citynamed (e.g., East Durham is notlisted in the atlas, and, therefore, isconsidered to be an inclusion of thecity of Durham).

If county is reported and two citiesare reported on the city line, checkatlas to determine if one is aninclusion. If not, code to city withthe larger population.

If no county entry is reported andthe city is not listed in the Part 8Instruction Manual, Vital RecordsGeographic Classification, 1995,Section II, refer to the atlas todetermine county. If atlas indicatescity is listed in two counties, refer tothe U.S. Census Population 1990,"Number of Inhabitants" and code tothe county containing the largestpart of the city's population.

If New York City is reported asplace of residence and no borough isreported, code to ManhattanBorough.

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CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT_______________________________________________________________________________________

(a) (b)Inside City Limits Inside City Limits Yes No

________________________________________________________________________________________1. Blank County/City of death 2/ County/City of death 2/________________________________________________________________________________________2. "Rural" entry Balance of County Balance of County________________________________________________________________________________________3. City listed in Geographic City Balance of County

Code Manual (includesindependent and coextensive cities.)

________________________________________________________________________________________4. City not listed in Balance of County Balance of County

Geographic Code Manual________________________________________________________________________________________5. County, but no city entry Balance of County Balance of County________________________________________________________________________________________6. State and city but no county

entry and State is same as State of Occurrence.A. City listed in Geographic City Balance of County 1/

Code Manual________________________________________________________________________________________

B. City not listed in Balance of County 1/ Balance of County 1/Geographic Code Manual.

________________________________________________________________________________________C. Atlas gives 2 or more County of death County of death

cities by same name indifferent counties

________________________________________________________________________________________D. City not in atlas County/City of death 2/ County/City of death 2/

________________________________________________________________________________________7. State and city, but no county

entry and State is differentfrom State of OccurrenceA. City listed in City Balance of County 1/ Geographic Code Manual

__________________________________________________________________________________________

1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on interpreting atlas notations.

If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital Records Geographic Classification, 1995.

-21-

CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued_________________________________________________________________________________________

(c) (d)Inside City Limits Item Inside City Limits ItemNot reported or item not on certificate Not reported or item not on certificatecertificate but street address reported and no street address reported

County/City of death 2/ County/City of death 2/

Balance of County Balance of County

_________________________________________________________________________________________Balance of County if indicated as "rural," City"RFD," "star route," "rural delivery."All others, code to City.

_________________________________________________________________________________________Balance of County Balance of County

_________________________________________________________________________________________Balance of County Balance of County

_________________________________________________________________________________________Balance of County 1/ if indicated as "rural," City"RFD," "star route," "rural delivery." All others, code to City.

_________________________________________________________________________________________Balance of County 1/ Balance of County 1/

_________________________________________________________________________________________

County of death County of death

_________________________________________________________________________________________County/City of death 2/ County/City of death 2/

_________________________________________________________________________________________

Balance of County 1/ if indicated as City"rural," "RFD," "star route," "rural delivery." All others, code to City.

_________________________________________________________________________________________

2/ Use same rules as coding city and county of residence.

-22-

CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued____________________________________________________________________________________________

(a) (b)Inside City Limits Inside City Limits Yes No

____________________________________________________________________________________________7. (Continued)

B. City not listed in Balance of County 1/ Balance of County 1/Geographic Code Manual

____________________________________________________________________________________________C. Atlas gives 2 or more City with largest City with largest

cities by same name in population populationdifferent counties

____________________________________________________________________________________________D. City not in atlas Largest City of State Largest City of State

of Residence 3/ of Residence 3/____________________________________________________________________________________________8. State only specified with County/City of death 2/ County/City of death 2/

no city or county entry and State is same as Stateof Occurrence

____________________________________________________________________________________________9. State only specified with no Largest City of State Largest City of State

city or county entry and of Residence 3/ of Residence 3/State is different fromState of Occurrence

____________________________________________________________________________________________10. A. Foreign Country - Code in data positions 89-90. Leave data positions

91-93 blank.55 Canada56 Cuba57 Mexico59 Remainder of World

B. U.S. Possessions - Code in data positions 89-90. Leave data positions 91-93 blank.

52 Puerto Rico53 Virgin Islands54 Guam

____________________________________________________________________________________________11. Two State entries County/City of death 2/ County/City of death 2/____________________________________________________________________________________________12. City and County entry but no County/City of death 2/ County/City of death 2/

State entry____________________________________________________________________________________________1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on

interpreting atlas notations.

If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital Records GeographicClassification, 1995.

-23-

CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued_________________________________________________________________________________________ (c) (d)

Inside City Limits Item Inside City Limits ItemNot reported or item not on certificate Not reported or item not on certificatebut street address reported and no street address reported

_________________________________________________________________________________________Balance of County 1/ Balance of County 1/

_________________________________________________________________________________________City with largest population City with largest population

_________________________________________________________________________________________Largest City of State of Largest City of State ofResidence 3/ Residence 3/


_________________________________________________________________________________________Largest City of State Residence 3/ Largest City of State of Residence 3/

_________________________________________________________________________________________



_________________________________________________________________________________________2/ Use same rules as coding city and county of residence.

3/ See Appendix F for city.

-24-

Item Output Position(s)


HISPANICORIGIN OFDECEDENT

94 Non-Hispanic . . . . . . . . . . 0Mexican . . . . . . . . . . . . . . 1Puerto Rican . . . . . . . . . . . 2Cuban . . . . . . . . . . . . . . . . 3Central or SouthAmerican (Spanish speakingcountries only) . . . . . . . . . 4Other and unknownHispanic . . . . . . . . . . . . . . 5Not Classifiable . . . . . . . . 9

When there is neither a "HispanicItem" nor an "Ancestry Item" onthe certificate then code 9.

Refer to Appendix G for additionalHispanic entries and codes as wellas specific entries for categories 4and 5.

For registration areas having the“Hispanic” item, followinstructions 1-8:

1. If "No" is reported with aspecified Hispanic entry inAppendix G, code the entry.

2. If "No" is reported with nospecified Hispanic entry inAppendix G, code 0.

3. If "Yes" is reported with aspecified Hispanic entry, assign theappropriate code of 1-5.

4. If "Yes" is reported with nospecified Hispanic entry inAppendix G, and entries for raceitem are reported as Mexican,Cuban, or Puerto Rican or anyother Hispanic entry inAppendix G. assign the appropriatecode of 1-5.

-25-



HISPANICORIGIN OFDECEDENT -Cont.

5. If "Yes" is reported with nospecified Hispanic entry inAppendix G and there are noHispanic entries in race item, asidentified in 4 above, refer tobirthplace. If the birthplace islisted in Appendix G then assignthe appropriate code of 1-5. Ifbirthplace is not listed inAppendix G, code 5.

6. If more than one entry isreported code first-listed Hispanicentry, e.g., for Mexican-PuertoRican, code 1.

7. If blank and entries forrace item are reported asMexican, Cuban, or Puerto Rican or any Hispanic entries inAppendix G, assign the appropriatecode of 1-5.

8. If blank and there are noHispanic entries in race item, asidentified in 7 above, refer tobirthplace. If the birthplace islisted in Appendix G, then assignthe appropriate code of 1-5. Otherwise, code 9.

For registration areas having an“ancestry” item, followinstructions 9-12:

9. For all entries shown inAppendix G, assign the appropriatecode of 1-5. For all other entries (including American), assign thecode to 0.

-26-



HISPANICORIGIN OFDECEDENT -Cont.

10. If more than one entry isreported, code first listed Hispanicentry, e.g., for Mexican-PuertoRican, code 1; for Irish-Cuban,code 3.

11. If blank and entries for therace item are reported as Mexican,Cuban, or Puerto Rican or anyHispanic entry in Appendix G,assign the appropriate code of 1-5.

12. If blank and there are noHispanic entries in the race item,as identified in 11 above, refer tobirthplace. If the birthplace islisted in Appendix G, assign theappropriate code of 1-5. Otherwise, code 9.

-27-



RACE 95 White includes Mexican, Puerto Rican, and other Caucasian . . . . . . 1

Black . . . . . . . . . . . . . . . 2

Indian North American Central American South American Eskimo Aleut . . . . . . . . . . . . . . . 3

Asian or Pacific Islander Chinese . . . . . . . . . . . . . 4 Japanese . . . . . . . . . . . . 5 Hawaiian (includes part-Hawaiian) . . . . . . . 6 Filipino . . . . . . . . . . . . . 7 Other . . . . . . . . . . . . . . 8 Asian Indian . . . . . . . . . A Korean . . . . . . . . . . . . . B Samoan . . . . . . . . . . . . . C Vietnamese . . . . . . . . . . D Guamian . . . . . . . . . . . . E

Multi-racial . . . . . . . . . . F

Other Entries . . . . . . . . . 0

Not Reported . . . . . . . . . 9

The expanded Asian and PacificIslander categories of A, B, C, D,and E are required only for thefollowing funded registrationareas: California, Hawaii, Illinois,New Jersey, New York State,New York City, Texas andWashington. The remainingregistration areas may choose touse the expanded categories orcontinue coding Asian Indian,Korean, Samoan, Vietnamese andGuamian to 8.

Refer to Appendix B for otherreported race entries.

Refer to Appendix C for names ofIndian tribes in the U.S., Canada,and Mexico.

1. If Hawaiian is reported with anyother race, code Hawaiian.

2. If more than one race is reported(except Hawaiian), code the firstrace listed.

3. If more than one race is reportedwith percentages or fractions given(except Hawaiian), code the racehaving the higher percentage orfraction. If the percentages orfractions are equal, code the firstrace listed.

4. If more than one race is reportedwith a hyphen but withoutpercentages (except Hawaiian),code the first race listed.

-28-



RACE - Cont. 5. If entry is "Col.,""N," "Negro," "Color(ed),""B," "Brown," "A.A." "Afro-American," or "AfricanAmerican," code 2 (Black).

6. If the racial entry is"Asian," "Yellow," "Oriental," or"Mongolian," and birthplace isgiven as China, Japan, thePhilippines, Hawaii, India,Korea, Vietnam, Samoa, orGuam, code to the appropriategroup (code 4-7 or A-E if using theexpanded code structure or code4-8 if not using the expanded codestructure). If birthplace is not oneof these places, code 8 (otherAsian or Pacific Islander).

7. If the racial entry is "Indian,"and birthplace is not in North,Central, or South America(including Caribbean Islands),code A (Asian Indian) if using theexpanded code structure or code 8(other Asian or Pacific Islander) ifnot using the expanded codestructure.

8. If "part___," or "1/4, 1/2,3/4____" is given as a single raceentry, disregard the prefix and coderace as reported.

9. If a racial entry is reported thatcannot be coded 1-8 or A - E,code 0 (Other Entries).

-29-



RACE - Cont. 10. If the item contains an entry of"?", "-", "Unknown" or is leftblank, code 9 (Not Reported).

11. Use code F for entries of"multi-racial," "biracial," "mixed,"and other synonymous terms. Donot use code F when multiple racesare reported. In such cases, applyrules 2 through 4 above asapplicable.

Note: States not mandated by lawto code multi-racial as a separatecategory may continue to codethese entries as '0'.

-30-



EDUCATIONOF DECEDENT

96-97 Elementary OrSecondary

00-12

College

1 year . . . . . . . . . . . . . . 132 years . . . . . . . . . . . . . 143 years . . . . . . . . . . . . . 154 years . . . . . . . . . . . . . 165+ years . . . . . . . . . . . . 17Not Classifiable . . . . . . 99

Refer to Appendix H for otherentries on records.

1. If education is blank, refer toage. If decedent is less than 4years of age, code education "00"(no education). If age is 4 years ormore, code education "99" (notclassifiable).

2. Code the highest gradecompleted.

3. If two or more levels ofeducation are reported for thedecedent, code the highest levelclassifiable to codes other than 99.

Example:

Elementary OrSecondary College Code

12 2 yrs. Tech 12 Blank 2 yrs. Tech 99 12 2 yrs. 14

4. If the entry for college isreported as a partial year orindication that a full year has notbeen completed and no other entryis reported (e.g., one semester, onequarter, two quarters, etc.),code 12.

5. If year is reported with afraction or symbol such as +, -, ?,etc., ignore fraction or othersymbol and code year as stated.

-31-



EDUCATIONOF DECEDENT- Cont.

6. If two or three semesters, threeor four quarters, or two or threetrimesters is the only entryreported in the college block,code 13.

7. If entry is reported as "ALL" inelementary/secondary block, code12. If entry is reported as "ALL"in college block, code 16.

8. If entry in college block is"A.A." or "A.S.," code 14.

9. If entry in college block is"B.B.A.," "B.A.," "A.B.," or"B.S.," code 16.

10. If entry in college block is"A.M.," "M.A.," "M.Sc.," "M.D.,""D.V.M.," "D.D.S.," D.D.M.,""D.O.," L.L.B.," "Ph.D.," or other advanced degree, code 17.

11. When symbols such as "+,""-," " ?," "/," etc., are reported ineither block and no other entry isreported, code 99. If an entry isreported in either block with asymbol reported in the other block,disregard symbol and code entry asstated.

12. If entry is R.N. or B.S. inNursing, code as follows:

R.N . . . . . . . . . . . . . . . . 142 R.N . . . . . . . . . . . . . . . 143 R.N . . . . . . . . . . . . . . . 154 R.N . . . . . . . . . . . . . . . 16B.S. in Nursing . . . . . . . . 16

-32-



FATHER'SSURNAME(Applicable toNDI only)

98-116 Alpha, left justified or blank. Follow rules for decedent'ssurname. This item is required forfemales only but is acceptable forall decedents.

INJURY ATWORK 117 Yes . . . . . . . . . . . . . . . . . 1

No . . . . . . . . . . . . . . . . . . 2Not classifiable . . . . . . . . 9

Code as reported without referenceto other items or information onthe certificate.

UNDERLYINGCAUSE 118-121 Item deleted effective 1994 Locations 118-121 should be

blank.

AUTOPSY 122 Item deleted effective 1995

9

Code 9 for this item.

BIRTHCERTIFICATENUMBER 123-128 Blank if not infant death. Left zero fill.

Applicable to infant deaths (lessthan 1 year of age) to producelinked file only. Use the originalcertificate number assigned to thematching birth certificate by theState in which the birth occurred.

-33-



YEAR OFBIRTH

129-132 Enter four digit year.

Blank if not infant death. Applicable to infant deaths (lessthan 1 year of age) to producelinked file only. Enter four digityear of birth from matching birthcertificate.

STATE OFBIRTH 133-134 States and

Possessions . . . . . . . . 01-54

Canada . . . . . . . . . . . . . 55

Cuba . . . . . . . . . . . . . . . 56

Mexico . . . . . . . . . . . . . 57

Remainder of the World . . . . . . . . . . . . . . 59

New York City (Bronx, Brooklyn,Manhattan, Queens, StatenIsland) . . . . . . . . . . . . . . 60

Blank if not infant death. Applicable to infant deaths (lessthan 1 year of age) to producelinked file only. Enter state ofbirth from matching birthcertificate. If birth occurred inNew York City (Bronx, Brooklyn,Manhattan, Queens, Staten Island)then code '60'. If the state of birthis unknown, code '99'. Otherwiserefer to Appendix A.

APPENDIX A

Geographic Codes for State of Death, Residence, and Birthplace

-34-

Code State Abbrev. Code State Abbrev.

01 Alabama AL 28 Nebraska NE

02 Alaska AK 29 Nevada NV

03 Arizona AZ 30 New Hampshire NH

04 Arkansas AR 31 New Jersey NJ

05 California CA 32 New Mexico NM

06 Colorado CO 33 New York NY

07 Connecticut CT 34 North Carolina NC

08 Delaware DE 35 North Dakota ND

09 District of Columbia DC 36 Ohio OH

10 Florida FL 37 Oklahoma OK

11 Georgia GA 38 Oregon OR

12 Hawaii HI 39 Pennsylvania PA

13 Idaho ID 40 Rhode Island RI

14 Illinois IL 41 South Carolina SC

15 Indiana IN 42 South Dakota SD

16 Iowa IA 43 Tennessee TN

17 Kansas KS 44 Texas TX

18 Kentucky KY 45 Utah UT

19 Louisiana LA 46 Vermont VT

20 Maine ME 47 Virginia VA

21 Maryland MD 48 Washington WA

22 Massachusetts MA 49 West Virginia WV

23 Michigan MI 50 Wisconsin WI

24 Minnesota MN 51 Wyoming WY

25 Mississippi MS 52 Puerto Rico PR

26 Missouri MO 53 Virgin Islands VI

27 Montana MT 54 Guam GU

APPENDIX A

Geographic Codes for State of Death, Residence, and Birthplace

-35-

55 Canada

55 Canadian Provinces

Alberta (Alta.)

British Columbia (B.C.)

Great Northwest Territories (GNWT or NWT)

Manitoba (Man.)

New Brunswick (N.B.)

Newfoundland (Nfld.)

Nova Scotia (N.S.)

Ontario (Ont.)

Prince Edward Island (PEI)

Quebec, Province of Quebec (Que. or P.Q.)

Saskatchewan (Sask.)

Yukon Territory (Y.T.)

56 Cuba

57 Mexico

59 Remainder of World

Note: Remember to distinguish between the Country of Georgia (in former Soviet Union)

which is coded to Remainder of World (59) and the State of Georgia which is coded to 11.

APPENDIX B

Other Entries Reported on Records and Code for Race

-36-

The expanded Asian and Pacific Islander categories of A, B, C, D, and E are required only for thefollowing funded registration areas: California, Hawaii, Illinois, New Jersey, New York State, New YorkCity, Texas and Washington. The remaining registration areas may choose to use the expandedcategories or continue coding Asian Indian, Korean, Samoan, Vietnamese and Guamian to 8.

ENTRY CODE ENTRY CODE

Afghanistan . . . . . . . . . . . . . . . . . . . . . . 1African . . . . . . . . . . . . . . . . . . . . . . . . . . 2Aleut . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Algerian . . . . . . . . . . . . . . . . . . . . . . . . . 1Alocona . . . . . . . . . . . . . . . . . . . . . . . . . 0Ameriasian . . . . . . . . . . . . . . . . . . . . . . . 8American . . . . . . . . . . . . . . . . . . . . . . . . 1Amish . . . . . . . . . . . . . . . . . . . . . . . . . . 1Anglo-Saxon . . . . . . . . . . . . . . . . . . . . . 1Arabian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Argentinian . . . . . . . . . . . . . . . . . . . . . . 1Armenian . . . . . . . . . . . . . . . . . . . . . . . . 1Aryan . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Asian Indian . . . . . . . . . . . . . . . . . . . . . . 8 or AAsiatic . . . . . . . . . . . . . . . . . . . . . . . . . . 8Assyrian . . . . . . . . . . . . . . . . . . . . . . . . . 1Athapaskan . . . . . . . . . . . . . . . . . . . . . . 3Australian . . . . . . . . . . . . . . . . . . . . . . . . 1Austrian . . . . . . . . . . . . . . . . . . . . . . . . . 1Azores . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Bahamian . . . . . . . . . . . . . . . . . . . . . . . . 0Bangladeshi . . . . . . . . . . . . . . . . . . . . . . 8Basque . . . . . . . . . . . . . . . . . . . . . . . . . . 1Bavarian 1

Begri . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Belizian . . . . . . . . . . . . . . . . . . . . . . . . . 0Bilalian . . . . . . . . . . . . . . . . . . . . . . . . . . 2Biracial . . . . . . . . . . . . . . . . . . . . . . . . . . 0 or FBlanc . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Bohemian . . . . . . . . . . . . . . . . . . . . . . . . 0Bolivian . . . . . . . . . . . . . . . . . . . . . . . . . 1Brava (Bravo) . . . . . . . . . . . . . . . . . . . . 1Brazilian . . . . . . . . . . . . . . . . . . . . . . . . . 1British Honduran . . . . . . . . . . . . . . . . . . 0 Burmese . . . . . . . . . . . . . . . . . . . . . . . . . 8C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Cajun . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Cambodian . . . . . . . . . . . . . . . . . . . . . . . 8 Canadian . . . . . . . . . . . . . . . . . . . . . . . . 1Cape Verde . . . . . . . . . . . . . . . . . . . . . . 2 Carib . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Caucasian . . . . . . . . . . . . . . . . . . . . . . . . 1Ceylonese . . . . . . . . . . . . . . . . . . . . . . . . 8Chamorro . . . . . . . . . . . . . . . . . . . . . . . . 8 or EChamosso . . . . . . . . . . . . . . . . . . . . . . . . 0Chicano . . . . . . . . . . . . . . . . . . . . . . . . . 1

APPENDIX B


-37-

ENTRY CODE ENTRY CODEChinese . . . . . . . . . . . . . . . . . . . . . . . . . . 4Chuukese . . . . . . . . . . . . . . . . . . . . . . . . 8Colestran . . . . . . . . . . . . . . . . . . . . . . . . 0Colombian . . . . . . . . . . . . . . . . . . . . . . . 1Cosmopolitan . . . . . . . . . . . . . . . . . . . . . 0Costa Rican . . . . . . . . . . . . . . . . . . . . . . 1Creole . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Crucian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Cuban . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Czechoslovakian . . . . . . . . . . . . . . . . . . 1

Dominican . . . . . . . . . . . . . . . . . . . . . . . 2Dutch East Indian . . . . . . . . . . . . . . . . . 8

East Indian . . . . . . . . . . . . . . . . . . . . . . . 8 or AEast Indies . . . . . . . . . . . . . . . . . . . . . . . 8Ebian . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Ecuadorian . . . . . . . . . . . . . . . . . . . . . . . 1Egyptian . . . . . . . . . . . . . . . . . . . . . . . . . 1English . . . . . . . . . . . . . . . . . . . . . . . . . 1English-French . . . . . . . . . . . . . . . . . . . . 1English-Irish . . . . . . . . . . . . . . . . . . . . . 1Eritrean . . . . . . . . . . . . . . . . . . . . . . . . . . 2Eskimoan . . . . . . . . . . . . . . . . . . . . . . . . 3Ethiopia(n) . . . . . . . . . . . . . . . . . . . . . . 2Eurasian . . . . . . . . . . . . . . . . . . . . . . . . . 8European . . . . . . . . . . . . . . . . . . . . . . . . 1

Fijian . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Filipino . . . . . . . . . . . . . . . . . . . . . . . . . . 7Finnish . . . . . . . . . . . . . . . . . . . . . . . . . . 1French . . . . . . . . . . . . . . . . . . . . . . . . . . 1French Canadian . . . . . . . . . . . . . . . . . . 1French Indian . . . . . . . . . . . . . . . . . . . . 3

Georgian . . . . . . . . . . . . . . . . . . . . . . . . 1German . . . . . . . . . . . . . . . . . . . . . . . . . . 1Ghanaian . . . . . . . . . . . . . . . . . . . . . . . . 2Gilbertese . . . . . . . . . . . . . . . . . . . . . . . . 8Greek . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Guam(ian)(ese) . . . . . . . . . . . . . . . . . . . 8 or EGuatemalan . . . . . . . . . . . . . . . . . . . . . . 0Guyanese . . . . . . . . . . . . . . . . . . . . . . . . 0Gypsy . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Haitian . . . . . . . . . . . . . . . . . . . . . . . . . . 2Hamitic . . . . . . . . . . . . . . . . . . . . . . . . . . 2Hawaiian . . . . . . . . . . . . . . . . . . . . . . . . 6Hebrew . . . . . . . . . . . . . . . . . . . . . . . . . . 1Hindu . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 or AHispanic . . . . . . . . . . . . . . . . . . . . . . . . . 1 Honduran . . . . . . . . . . . . . . . . . . . . . . . . 0Hungarian . . . . . . . . . . . . . . . . . . . . . . . 1

APPENDIX B


-38-

ENTRY CODE ENTRY CODEIcelandic . . . . . . . . . . . . . . . . . . . . . . . . . 1India . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 or AIndian (North, Central and South American) . . . . . . . . . . . . . . . . . . . . . . 3Indo-Aryan . . . . . . . . . . . . . . . . . . . . . . 8 or AIndonesian . . . . . . . . . . . . . . . . . . . . . . . 8Iran(ian) . . . . . . . . . . . . . . . . . . . . . . . . . 1Iraqi . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Irish . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Islamic . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Israelite . . . . . . . . . . . . . . . . . . . . . . . . . . 1Italian . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Jackson (Jack) White . . . . . . . . . . . . . . . 0Jamaican . . . . . . . . . . . . . . . . . . . . . . . . . 2Japanese . . . . . . . . . . . . . . . . . . . . . . . . . 5Java . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Jew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Jordanian . . . . . . . . . . . . . . . . . . . . . . . . 1

Kenyan . . . . . . . . . . . . . . . . . . . . . . . . . . 2Korean . . . . . . . . . . . . . . . . . . . . . . . . . . 8 or BKuwaitian . . . . . . . . . . . . . . . . . . . . . . . . 1

Ladina (Ladino) . . . . . . . . . . . . . . . . . . . 1Laotian (Asian) . . . . . . . . . . . . . . . . . . . 8Latin American . . . . . . . . . . . . . . . . . . . 1

Latvian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Lebanese . . . . . . . . . . . . . . . . . . . . . . . . 1Liberian . . . . . . . . . . . . . . . . . . . . . . . . . 2Libyan . . . . . . . . . . . . . . . . . . . . . . . . . . 1Lithuanian . . . . . . . . . . . . . . . . . . . . . . . 1

Mal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Malada . . . . . . . . . . . . . . . . . . . . . . . . . . 0Malawian . . . . . . . . . . . . . . . . . . . . . . . . 2Malayan . . . . . . . . . . . . . . . . . . . . . . . . . 8Maltese . . . . . . . . . . . . . . . . . . . . . . . . . . 1Maori . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Marshallese . . . . . . . . . . . . . . . . . . . . . . 8Marshenese . . . . . . . . . . . . . . . . . . . . . . 1Mauritian . . . . . . . . . . . . . . . . . . . . . . . . 1Mediterranean . . . . . . . . . . . . . . . . . . . . 1Melanesian . . . . . . . . . . . . . . . . . . . . . . . 8Mestizo . . . . . . . . . . . . . . . . . . . . . . . . . . 0Mestizo-Inca . . . . . . . . . . . . . . . . . . . . . 0Mexican . . . . . . . . . . . . . . . . . . . . . . . . . 1Mexican Indian . . . . . . . . . . . . . . . . . . . 3Micronesian . . . . . . . . . . . . . . . . . . . . . . 8Mixed . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 or FMohammedan (Moslem) . . . . . . . . . . . . 1Moor . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Moroccan . . . . . . . . . . . . . . . . . . . . . . . . 1Mosotho . . . . . . . . . . . . . . . . . . . . . . . . 0Mugandan . . . . . . . . . . . . . . . . . . . . . . . 2Mulatto . . . . . . . . . . . . . . . . . . . . . . . . . . 2

APPENDIX B


-39-

ENTRY CODE ENTRY CODEMulti-racial . . . . . . . . . . . . . . . . . . . . . . 0 or FMuslim . . . . . . . . . . . . . . . . . . . . . . . . . . 1

N/W . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0Nassau . . . . . . . . . . . . . . . . . . . . . . . . . . 2Native American . . . . . . . . . . . . . . . . . . 3Nepalese . . . . . . . . . . . . . . . . . . . . . . . . . 8Nicaraguan . . . . . . . . . . . . . . . . . . . . . . . 0Nigerian . . . . . . . . . . . . . . . . . . . . . . . . . 2Nipponese (Nipon) . . . . . . . . . . . . . . . . 5Nordic . . . . . . . . . . . . . . . . . . . . . . . . . . 1Norwegian . . . . . . . . . . . . . . . . . . . . . . . 1Nubian . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Occidental . . . . . . . . . . . . . . . . . . . . . . . 1Octaroon . . . . . . . . . . . . . . . . . . . . . . . . 2Okinawan . . . . . . . . . . . . . . . . . . . . . . . . 5

Pakistani . . . . . . . . . . . . . . . . . . . . . . . . . 8Palauan . . . . . . . . . . . . . . . . . . . . . . . . . 8Panamanian . . . . . . . . . . . . . . . . . . . . . . 0Parsi . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Persian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Peruvian . . . . . . . . . . . . . . . . . . . . . . . . . 1Phoenician . . . . . . . . . . . . . . . . . . . . . . . 0Polish . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Polynesian . . . . . . . . . . . . . . . . . . . . . . . 8

Ponapean . . . . . . . . . . . . . . . . . . . . . . . . 8Portuguese . . . . . . . . . . . . . . . . . . . . . . . 1Puerto Rican . . . . . . . . . . . . . . . . . . . . . . 1Punjabi . . . . . . . . . . . . . . . . . . . . . . . . . . 8 or A

Quadroon . . . . . . . . . . . . . . . . . . . . . . . . 2

Red . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Romanian . . . . . . . . . . . . . . . . . . . . . . . . 1Rotanese . . . . . . . . . . . . . . . . . . . . . . . . . 8Russian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Ryukyan . . . . . . . . . . . . . . . . . . . . . . . . . 5

Saipanese . . . . . . . . . . . . . . . . . . . . . . . . 8Salvadorian . . . . . . . . . . . . . . . . . . . . . . 0Samoa(n) . . . . . . . . . . . . . . . . . . . . . . . . 8 or CSanto-Domingo . . . . . . . . . . . . . . . . . . . 2Saudi Arabia(n) . . . . . . . . . . . . . . . . . . . 1Saxon(y) . . . . . . . . . . . . . . . . . . . . . . . . . 1Scandinavian . . . . . . . . . . . . . . . . . . . . . 1Scotch . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Selawik . . . . . . . . . . . . . . . . . . . . . . . . . . 3Semitic . . . . . . . . . . . . . . . . . . . . . . . . . . 1Serbian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Servian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Seychelloise . . . . . . . . . . . . . . . . . . . . . 2

APPENDIX B


-40-

ENTRY CODE ENTRY CODESiamese . . . . . . . . . . . . . . . . . . . . . . . . . 8Siamsh Am . . . . . . . . . . . . . . . . . . . . . . . 0Sicilian . . . . . . . . . . . . . . . . . . . . . . . . . . 1Sikh . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 or ASinghalese . . . . . . . . . . . . . . . . . . . . . . . 8Sino Burman . . . . . . . . . . . . . . . . . . . . . 4Slovakian . . . . . . . . . . . . . . . . . . . . . . . . 1Soanish . . . . . . . . . . . . . . . . . . . . . . . . . . 0South American . . . . . . . . . . . . . . . . . . . 1Spanish . . . . . . . . . . . . . . . . . . . . . . . . . . 1Sudanese . . . . . . . . . . . . . . . . . . . . . . . . 2Sunni . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Swedish . . . . . . . . . . . . . . . . . . . . . . . . . 1Syrian . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Tahitian . . . . . . . . . . . . . . . . . . . . . . . . . 8Taimskin . . . . . . . . . . . . . . . . . . . . . . . . 3Taiwanese . . . . . . . . . . . . . . . . . . . . . . . 4Tamil-Ceylonese . . . . . . . . . . . . . . . . . . 8Tamil-Malayan . . . . . . . . . . . . . . . . . . . . 8Tanzanian . . . . . . . . . . . . . . . . . . . . . . . . 2Teutonic . . . . . . . . . . . . . . . . . . . . . . . . . 1Thai . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Tibetan . . . . . . . . . . . . . . . . . . . . . . . . . . 8Tongan . . . . . . . . . . . . . . . . . . . . . . . . . . 8Trigueno . . . . . . . . . . . . . . . . . . . . . . . . . 0Trinidadian . . . . . . . . . . . . . . . . . . . . . . . 2Trukese . . . . . . . . . . . . . . . . . . . . . . . . . . 8Tunisian . . . . . . . . . . . . . . . . . . . . . . . . . 1

Turk . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Ubontilian . . . . . . . . . . . . . . . . . . . . . . . 8Ugandan . . . . . . . . . . . . . . . . . . . . . . . . . 2Ukranian . . . . . . . . . . . . . . . . . . . . . . . . 1Ulithian . . . . . . . . . . . . . . . . . . . . . . . . . 0Ute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Venezuela(n) . . . . . . . . . . . . . . . . . . . . . 1Vietnam(ese) . . . . . . . . . . . . . . . . . . . . . 8 or D

W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Welsh . . . . . . . . . . . . . . . . . . . . . . . . . . . 1West Indies (Indian) . . . . . . . . . . . . . . . 2Wiam (White American) . . . . . . . . . . . . 1

Yapanes . . . . . . . . . . . . . . . . . . . . . . . . . 8Yemenite . . . . . . . . . . . . . . . . . . . . . . . . 1Yugoslavian . . . . . . . . . . . . . . . . . . . . . . 1

Zoroastrian . . . . . . . . . . . . . . . . . . . . . . 1

APPENDIX CIndian Tribes in the United States, Canada, and Mexico

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AbnakiAbsentee-ShawneeAcomaAk Chin Alabama-Coushatt Tribes of TexaAlsea ApacheArapaho ArikaraAssiniboin Atacapa Athapaskan Atsina Aztec Bear River Beaver Bella Coola Beothuk BlackfootBoold Piegan Blue Lake BrothertonCaddo Cakchiquel-lencaCalapooya CarrierCatawba CattaraugusCayugaCayuse

Chasta CostaChehalisChemehuevi CherokeeChetcoCheyenneCheyenne River SiouxChickahominyChickasawChinook Chipewyan Chippewa Chippewa-OjibwaChiricahua ApacheChitimacha ChoctawChol ChontalChortiChuckchansiChumashClallam ClatsopClackamusClear LakeCoast SalishCochimiCochitiCocopa Coeur D'Alene Tribe of Idaho

Cocopah ColumbiaColvilleComoxComancheConcowConquilleCoushattaCoveloCow CreekCowichanCowlitzCoyotero ApacheCreeCreekCrowCrow Creek SiouxDakotaDelawareDieguenoDiggerDog RibDuckwaterEuchiEyakFlatheadFort Hall Res. Tribe of IdahoFrench IndianGabrieleno


-42-

Galice Creek Gay HeadGosiuteGros Ventre HaidaHanHareHat CreekHawasupaiHidatsa HohHoopaHopi HoumaHualapaiHuastecHumboldt BayHupaHuronIllinoisIngalikIowaIroquoisIsletaJemezJoshuaJuaneno Jicarilla ApacheKaibah KalispelKanosh Band of PaiutesKansa Karankawa

Karok KaskaKawKawai Keresan PueblosKern RiverKichaiKickapooKiowaKiowa Apache Kitamat KlamathKlikitat KoasatiKootenai Tribe of IdahoKusaKutchinKutenaiKwakiutlLac Courte DreilleLagunaLakmuitLipan ApacheLower Brule SiouxLuisenoLummiMaiduMakahMaleciteMandanMaricopaMary's River

MashpeeMattaponiMayaMayoMdewakanton SiouxMenomineeMenominiMequendodonMescalero ApacheMiamiMicmacMission IndiansMissouriMiwokMixeMixtecModocMohaveMohawkMoheganMolalaMonachiMonoMontagnaisMontaukMuckleshootMunseeNambeNamsemond


-43-

Nanticoke Narragansett Naskapi Natchez Navaho Navajo Nez Perce Niantic Nipmuck Nisenan-Patwin Nisqually Nomelaki Nooksak Nootka Northern PaiuteOglala Sioux Okanogan Omaha Oneida Onondaga Opata Opato Osage Oto Otoe OtomiOttawaOzettePaiutePamunkeyPanamintPapagoPassamaquoddy

Patwin Pawnee Pen d'Oreille Penobscot Peoria Pequot Picuris Pima Pit River Pojoaque Pomo Ponca Poosepatuck Potawatomi PotomacPowhatanPueblosPuyallupQuapawQuechanQuileuteQuinaieltQuinaultRappahannockRogue RiverRosebud SiouxSac and FoxSaginawSalishSandiaSan Felipe

San IldefonsoSan JuanSan LorenzoSan Luis ObispoSan LuisenoSanpoilSanpoil NespelemSant'anaSanta BarbaraSanta ClaraSanta YnezSanteeSantee SiouxSantiamSauk and FoxScaticookSekaneSeminoleSenecaSeriShastaShawneeShinnecockShivwits Band ofPaiutesShoshoneShoshone-BannockShuswapSiouansSiouxSisseton


-45-

Sisseton-Wahpeton Sioux Siuslaw Skagit Suiattle Skokomish Slave Smith River Snake Snohomish Snoqualmi Songish Southern Paiute Squaxin Stockbridge Sumo-Mosquito SuquamishSwinomishTaimskinTanana Tanoan PueblosTaosTarahumareTarascan Tawakoni TejonTenino or Warm Springs TesuqueTeton Teton Sioux Tillamook Timucua Thlinget Tolowa

TonawandaTonkawaTonto ApacheTopinish TotonacTsimshian TulalipTule River Indians Tunica TuscaroraTututni Umatilla UmpquaUpper Chinook UteWacaWaicuri-PericueWailakiWalapaiWalla WallaWampanoagWapatoWarm SpringsWascoWashoWashoeWestern ApacheWestern ShoshoneWhilkutWichitaWikchamni

Wind River ShoshoneWinnebagoWintuWintunWishramWyandotteXicaqueYahooskinYakimaYamelYanaYanktonYanktonnais SiouxYaquiYaquinaYavapaiYawilmaniYellow KnifeYerington PaiuteYokutsYokuts-MonoYomba ShoshoneYuchiYukiYumaYurokZacatecZapotecZiaZoqueZuni

APPENDIX D

List of Major Cities in the United States and the States in Which They Are Located(Use if State is reportable but not reported)

-46-

Atlanta, Georgia

Baltimore, Maryland

Boston, Massachusetts

Buffalo, New York

Chicago, Illinois

Cincinnati, Ohio

Cleveland, Ohio

Dallas, Texas

Denver, Colorado

Detroit, Michigan

Houston, Texas

Indianapolis, Indiana

Los Angeles, California

Memphis, Tennessee

Milwaukee, Wisconsin

Minneapolis, Minnesota

New Orleans, Louisiana

New York, New York

Philadelphia, Pennsylvania

Pittsburgh, Pennsylvania

San Antonio, Texas

San Diego, California

San Francisco, California

Seattle, Washington

St. Louis, Missouri

Washington, District of

Columbia

APPENDIX E

Interpretations of Atlas Notations

-47-

1. If the notation "part of _____" or "population included in _____" appears, considerthe entry to be an inclusion of the city named and code accordingly.

2. If the notation "rural" and "mail to _____" or "no pop." appears, code to the balance of the county.

3. If only the notation "mail to _____" or "population included with _____" appears,code to the balance of the named county. ("Population included with" refers to anunincorporated place.)

4. If the notation "Station," "Branch of _____" or "Rural Station" appears, code to thebalance of county.

5. If the notation "Station of _____ P. O." appears, consider the entry to be an inclusion of the city named and code accordingly.

APPENDIX F

Largest City and Code by State of Residence

-48-

State of Residence NCHS Code Largest City

01 Alabama 008 Birmingham

02 Alaska 001 Anchorage

03 Arizona 017 Phoenix

04 Arkansas 014 Little Rock

05 California 143 Los Angeles

06 Colorado 009 Denver

07 Connecticut 004 Bridgeport

08 Delaware 003 Wilmington

09 District of Columbia 001 Washington

10 Florida 041 Jacksonville

11 Georgia 005 Atlanta

12 Hawaii 003 Honolulu

13 Idaho 001 Boise City

14 Illinois 034 Chicago

15 Indiana 027 Indianapolis

16 Iowa 012 Des Moines

17 Kansas 033 Wichita

18 Kentucky 017 Louisville

19 Louisiana 022 New Orleans

20 Maine 006 Portland

21 Maryland 003 Baltimore

22 Massachusetts 012 Boston

23 Michigan 025 Detroit

24 Minnesota 041 Minneapolis

25 Mississippi 017 Jackson

26 Missouri 028 Kansas City

27 Montana 002 Billings

APPENDIX F

Largest City and Code by State of Residence

-49-

State of Residence NCHS Code Largest City

28 Nebraska 011 Omaha

29 Nevada 005 Las Vegas

30 New Hampshire 008 Manchester

31 New Jersey 104 Newark

32 New Mexico 002 Albuquerque

33 New York 053 New York

34 North Carolina 009 Charlotte

35 North Dakota 003 Fargo

36 Ohio 034 Columbus

37 Oklahoma 025 Oklahoma City

38 Oregon 027 Portland

39 Pennsylvania 092 Philadelphia

40 Rhode Island 014 Providence

41 South Carolina 007 Columbia

42 South Dakota 007 Sioux Falls

43 Tennessee 030 Memphis

44 Texas 075 Houston

45 Utah 020 Salt Lake City

46 Vermont 001 Burlington

47 Virginia 022 Norfolk

48 Washington 034 Seattle

49 West Virginia 003 Charleston

50 Wisconsin 035 Milwaukee

51 Wyoming 002 Cheyenne

52 Puerto Rico 765 San Juan

53 Virgin Islands 001 Charlotte Amalie

APPENDIX G

Other Entries Reported on Records and Code for Hispanic Origin

-50-

ENTRY CODE ENTRY CODE

Argentina (Argentino) . . . . . . . . . . . . . . . . . 4 Balearic Islands . . . . . . . . . . . . . . . . . . . . . . 5Basque . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Belizian . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Bolivian (Boliviano) . . . . . . . . . . . . . . . . . . 4Boricua (Borinqueno) . . . . . . . . . . . . . . . . . 2Brazilian . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

Californio . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Canary Islands . . . . . . . . . . . . . . . . . . . . . . . 5Castilian . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Catalonia . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Centroamericano . . . . . . . . . . . . . . . . . . . . . 4Chicano . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Chile (Chileno) . . . . . . . . . . . . . . . . . . . . . . . 4Colombia (Colombiano) . . . . . . . . . . . . . . . 4Costa Rica (Costarricense) . . . . . . . . . . . . . . 4Cuban (Cubano) . . . . . . . . . . . . . . . . . . . . . . 3

Dominican Republic (Dominicano) . . . . . . . 4

Ecuador (Ecuatoriano) . . . . . . . . . . . . . . . . . 4El Salvador . . . . . . . . . . . . . . . . . . . . . . . . . . 4Espana . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Espanol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Falkland Island . . . . . . . . . . . . . . . . . . . . . . . 4Fernando Po . . . . . . . . . . . . . . . . . . . . . . . . . 5

Galapagos Islands . . . . . . . . . . . . . . . . . . . . 4Guatemala (Guatemalteco) . . . . . . . . . . . . . 4

Hispano . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Honduras (Hondureno) . . . . . . . . . . . . . . . 4

Iberia (Ibero) . . . . . . . . . . . . . . . . . . . . . . . 5

La Raza . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Latin American . . . . . . . . . . . . . . . . . . . . . 5Latino . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Majorca . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Mallorca (Mallorquin) . . . . . . . . . . . . . . . . 5Mexican (Mexicano) . . . . . . . . . . . . . . . . . 1Mexican American . . . . . . . . . . . . . . . . . . . 1

Nicaragua (Nicaraguense) . . . . . . . . . . . . . 4

Panama (Panameno) . . . . . . . . . . . . . . . . . . 4Paraguay (Paraguayo) . . . . . . . . . . . . . . . . . 4Peru (Peruano) . . . . . . . . . . . . . . . . . . . . . . 4Puerto Rican (Puertorriqueno) . . . . . . . . . . 2

Salvadoreno . . . . . . . . . . . . . . . . . . . . . . . . 4Spain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Spaniard . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Uruguay (Uruguayo) . . . . . . . . . . . . . . . . . 4

Valencian . . . . . . . . . . . . . . . . . . . . . . . . . . 5Venezuela (Venezolano) . . . . . . . . . . . . . . 4

APPENDIX H

Other Entries Reported on Records and Codes for Education

-51-

College Entries Code

4 + 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Post graduate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1716 mos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

(convert months by dividing by 9) (1 yr. 7 mos.)3/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141+1 N.T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131500 hrs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9910 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17P. G. - 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99In 2nd year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16BA with 1 yr. law . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Senior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13College . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16University . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 year Prep. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 semesters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Assoc. degree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Graduate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 months . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122/3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Less than 3/4 or less than 9 mos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Technical or Trade School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Junior College . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Juris Doctor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Elementary or Secondary Entries Code

Kindergarten . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00Finished in service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12G.E.D - Army . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 - graduate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Senior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 09High School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12GED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Graduate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Elementary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 06Secondary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

APPENDIX I

Sampling Rate

-52-

Number of Expected Sampling Percent Sample RecordsVolume of Records Rate Sample Minimum Maximum

Less than 1,200 1 in 1 100.00 - 1,199

1,200- 2,999 1 in 2 50.00 600 1,500

3,000- 5,999 1 in 5 20.00 600 1,200

6,000- 11,999 1 in 10 10.00 600 1,200

12,000- 14,999 1 in 20 5.00 600 750

15,000- 29,999 1 in 25 4.00 600 1,200

30,000- 59,999 1 in 50 2.00 600 1,200

60,000- 74,999 1 in 100 1.00 600 750

75,000-119,999 1 in 125 0.80 600 960

120,000-149,999 1 in 200 0.50 600 750

150,000-299,999 1 in 250 0.40 600 1,200

300,000 + 1 in 500 0.20 600 -

VITAL STATISTICS INSTRUCTION MANUALS

-55-

Part 1 Source Records and Control Specifications (1995)

Part 2a Instructions for Classifying the Underlying Cause of Death (1999)

Part 2b Instructions for Classifying Multiple Causes of Death (1999)

Part 2c ICD-10 ACME Decision Tables for Classifying Underlying Causes of Death (1999)

Part 2d NCHS Procedures for Mortality Medical Data System File Preparation and Maintenance(1999)

Part 2e Non-Indexed Terms, Standard Abbreviations, and State Geographic Codes Used in MortalityData Classification (1995)

Part 2f ICD-10 TRANSAX Disease Reference Tables for Classifying Multiple Causes-of-Death(1999)

Part 2g Data Entry Instructions for the Mortality Medical Indexing, Classification, and RetrievalSystem (MICAR) (1999)

Part 2h Dictionary of Valid Terms for the Mortality Medical Indexing, Classification, and RetrievalSystem (MICAR) (1992)

Part 2i MICAR Quick Reference Guide (1999)

Part 3a Classification and Coding Instructions for Live Birth Records (1999)

Part 3b Classification and Coding Instructions for Fetal Death Records (1999)

Part 4 Demographic Classification and Coding Instructions for Death Records (1999)

Part 5 Data Preparation of the Current Mortality Sample (1995)

Part 6 Classification and Coding Instructions for Marriage Records (1995)

Part 7 Classification and Coding Instructions for Divorce Records (1995)

Part 8 Vital Records Geographic Classification (1995)

Part 9 ICD-10 Underlying Cause of Death Lists for Tabulating Mortality Statistics (1999)

Part 10 Classification and Coding Instructions for Induced Termination of Pregnancy Records (1993)

Part 11 Computer Edits for Mortality Data (1999)

Part 12 Computer Edits for Natality Data (1993)

Part 18 Guidelines for Implementing Field and Query Programs for Registration of Births and Deaths(1993)

Part 19 Industry and Occupation Coding for Death Certificates (1998)

Part 19B Alphabetical Index of Industries and Occupations (1998)

Part 20 Cause-of-Death Query Manual (1985)

instruction manual, part 44. entries of "baby girl" or "baby boy" are to be keyed in the first name...

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