innovative technical solutions, llc tomorrow’s innovations today

Innovative Technical Solutions, LLC

Tomorrow’s Innovations Today

U.S. Department Of Energy

ITS / USEC Litigation SupportWith Automation Technology & Knowledge

Management

• Foremost Deployment• Automation of Image Capture

– Integrated Indexing– High Speed Scanning– Multiple Scanning Solutions

• Automation of Data Capture – Optical Character Recognition– Production of Tiff, PDF, and DOC

• Search, Retrieve, Publish• Integration with Knowledge Management• Auto-categorization

Agenda

Base Process:• Paper Based Review

– Find– Pull– Appropriate Reviews ADC, TIO– Release

• Copy for Litigant• Re-file• Repeat for next case

Litigation Support

85-90% search accuracy on first attemptSecurity (administrative controls)Increase overall efficiencyCost effectivePaper ReductionReal Time RetrievalEase of Search and RetrievalDisaster Recovery

“The real treasure is in your data…The only truly safe way to back up your computer data is to keep a copy in a distant location.”

The Mossberg ReportSmart Money Magazine

December 2001

AutomationTechnology

Process

Records Processing Flow ChartRequest Received

Request from otherOrganization

USEC Has?

Weapons Review

Release?

ADC Review Unclassified?

Prepare Records Index Records Scan Verify/QA

Plaintiff Review

Index as chosen

2nd Review & 3rdif necessary

DOE L.S.C.

Chosen?Refile

No

Yes

No

Yes

Yes

No

Yes

No

Litigation Support

DoD 5015.2a Certified

NRC 2000-18 Compliant

DOE STD-4001-2000 Compliant

ISO 15489 Compliant


Capture MultipleSources of Records

Secure Repository

ForeMost Enterprise/TrueArc for Exchange

Records Management Business Rules & Standards

PaperEDMS

Video, Microfilm,CD ROM,

Etc…

Web Content

Mail&

E-Mail

ITS/Smartlogik Technology

Portal Technology

• Outlook/ExchangeOutlook/Exchange

• Lotus NotesLotus Notes

• GroupWiseGroupWise

• Intranet Solutions Intranet Solutions – Xpedio– Xpedio• iManageiManage

• Video TapesVideo Tapes

• FischFisch

• MicrofilmMicrofilm

•PhotosPhotos

•X-raysX-rays

•DrawingsDrawings

•MS Office FilesMS Office Files

• Any Object…Any Object…

• DocumentumDocumentum

• FileNET PanagonFileNET Panagon

• MS OfficeMS Office

• DOCS OpenDOCS Open

• iManageiManage

•Others….Others….

• PaperPaper• FoldersFolders• BoxesBoxes• PalletsPallets

• Domain Authentication– NT Integrated Security

• User IDs and Passwords• Access Control List (ACL)

– Collection, File, Folder, Document, Accession

– Grant of Privileges

• Security Levels – Unclassified to Top Secret (5

levels)– Configurable to 32,000 levels

• Architectural Security

– System Services

– Storage Access

AdvancedSecurity

• File Plan Management– Alpha/Block Numeric– Hierarchical

Structure– Prefix, Section, File– Case/Subject Files– Folder/Doc Location– File Number

Validation– File Restrictions

Foremost EnterpriseVersion 2

• Systems Management• AutoRecords Server Configuration• Custom Fields/Labels• Global Update• Crystal Reports• Audit Trails• Full Text Indexing

Systems Administration Features

Paper File Control

•Manual, Automatic Folder Numbering Control

•Unlimited Folder Series

•File/Folder Charge-out and Reports

•Configurable Folder Label Printing

•Charge-out Returns, Pass-Along

Foremost EnterpriseVersion 2

• Web Based Indexing– Location Independence – Internet

Explorer– Rapid Development & Deployment – Staged Processing

• Indexing, Scanning, Filing to EDMS

– Database Connectivity


• X-ray Scanning– Records use– Diagnostic quality

capability


• Multiple Scanner Styles

• Multiple Interface types

• Color & Monochrome

• Color Filtering


• Customized Migration to Foremost– Pick the data fields necessary– Migrate PDF– OCR multiple font styles – Insert “Hidden” Text to PDF


The Publishing Lifecycle

Create Transform

AssembleConsume

Distribute

TitlePage

footer

PublishedOutput

Publishing Asset Organization

Creating a New Publication

Publication Outline

Assigning Source Documents

Transformation

Automatic Table of Contents Generation

Navigational Aides: Cross References

Cross Reference Dialog Box

PDF Cross Reference

Automatic Cross Reference

Navigational Aides: Data Attach

Finishing Options: Special Sheets

Tab Insertion

Multiple Output Mediums

Volumization

Smartlogik—Infrastructure software that automates the processing of unstructured, semi-structured, and structured information regardless of data source or format and delivers it to users when it is most needed.

Smartlogik delivers the right information to the right person at the right time

Knowledge Management

3rd Party Content & Web Services

Network

Storefronts

Integration into Shopping and Auctions

Procurement

Corporate Travel

Essential Portal Content

Business News & Research

Vertical Industry Packages

HotJobs Integration

Industry Buzz Tracking

Instant Messaging

eGroups

Virtual Conferences

E-Learning Webinars

Webcasting Tools

Strategy

Deployment & Integration

Adoption & Usability

Taxonomy

Custom Solutions

Commerce

Content Communications

ConsultingYour Solution

Portal Software

Content & Apps

Portal Technology

The Problem

80% of business is conducted on unstructured information.

Unstructured data doubles every three months.

In the American workplace, the average worker spends more than half their day processing documents.

The Problem

38% of managers surveyed waste substantial time finding information.

43% of managers think important decisions are delayed from having too much information.

44% of managers believe the cost of collecting information exceeds its value to business.

Smartlogik Information Architects

The Smartlogik Solution

Discoveryintranetwwwemailnewsfeedsdatabasesvideoaudio

Smartlogik Solution

Toolbox

muscatdiscovery

• Powerful natural language, probabilistic search engine

• Highly scalable • Dynamic word weighting• Concept-based • Automatic indexing • Includes muscatalert

personalised profiling system


muscatdiscovery


Structure

intranetwwwemailnewsfeedsdatabasesvideoaudio

Smartlogik Solution

muscatstructure

• Flexible information categorization solution designed to leverage human insight and expertise

• Enables intelligent structuring of information tailored to meet unique needs of each organization

• Automatic categorization of new content

• Thesauri• Enhances user’s ability to find the

precise information needed




Smartlogik Solution

Toolbox

muscattoolbox

Smartlogik’s suite of connectivity tools enabling:

• integration of Smartlogik technologies with other applications,

• incorporation of non-English languages • interfacing with multiple data sources.



Structure


Smartlogik Solution

Smartlogik’s Information Architects

Information Architects

• Provide the crucial ingredient – human insight and expertise

• Help customers design their entire information retrieval needs

• Build the customised taxonomies that create real competitive advantage.

Structure


Knowledge Management

Toolbox


Solutions

What makes us different?

Flexible/Open Architecture- Can be easily integrated into the existing corporate infrastructure and is highly scalable

Automated, Rule-based Categorization- Allows for more accurate, precise categorization of pertinent information with less maintenance.

Guided Information Retrieval- Real Time/On screen help, to assist users in the location and retrieval of required information.

Advantages

The ITS/ Smartlogik Solution

Thanks You For Pursuing Excellence

innovative technical solutions, llc tomorrow’s innovations today

Documents

process slide

case litigation support

paper file control manual

litigant refile repeat

levels configurable

usec litigation support

distant location

doc search