Innovative LED Streetlight Replacement RFP

June 6, 2017 Item 3.6

Key Premises

Goal: Convert streetlights at little/no cost to the General Fund.

1.Non-exclusive use of the poles2.Real revenue 3.Comply with City existing policies

Why LEDs?

Before After

Sodium Vapor Streetlights LED Streetlights

Energy Savings: San José vs. Other Cities

Common Streetlight Application

CityMost

Common Lamps

Energy Usage (watts)

LED Replacement

(watts)

Wattage Reduction

% Energy Savings

Local & Residential Streets

San José 55W LPS 85 35 50 59%

Others 100W HPS 138 34 104 75%

Major Streets

San José 135W LPS 181 79 102 56%

Others 150W HPS 202 56 146 72%

The RFPGoals

• Convert 40,000 streetlights OR • Obtain cash to pay for converting

lightsWITH• Little or no impact to General Fund

Copper Lines

Slower Speed

Existing landscape for VOICE and data

Cell towers: carry all mobile voice & data

Little change in over 20 years

Cell towers: carry all mobile voice & some data

Fiber Lines

Small-Cells

Gigabit speedup to 50x faster

Emerging landscape for voice and DATAEffective in Dense Urban, Urban, and Suburban

For Internal Use Only – Do Not Distribute – DRAFT and CONFIDENTIAL

Early considerations on street light pole

Seek to Understand with Knight IoT Grant

Properties- Height- Power- Light Sensor- Lumens- Density

Properties - Height- Power- Light Sensor- Lumens- Density- Data Backhaul

(Fiber, COAX, Radio mesh)

Properties - Height- Power- Light Sensor- Lumens- Density- Data Backhaul- Sensors- Cameras- 2-way Communication- Banner Advertising

STREETLIGHT SMALL CELLs INTERNET OF THINGSLight/Safety Broadband Digital Infrastructure Smart Cities

Maturity: Mature Emerging Extremely Immature

Possible Action: Proceed w/ LED Light Replacement Only

Re-examine in Broadband Strategy

For Internal Use Only – Do Not Distribute Page 9

Layer 1: Smart Applications

Layer 2: OS and Data Layer

Layer 3A: Sensor Data Platform

Layer 4: Network Infrastructure(Connectivity and Protocols)

Smart City ApplicationsEnables city government, private sector and citizens to leverage data and analytics to improve services (e.g., Control

Center for lighting, Tourism Apps, etc.).

City Operating System (City OS)Enables the data aggregation, analysis, modeling and predictive

analysis

DataCity Open Data, Social Media Data, etc.

Sensor PlatformEnables the integration of both proprietary and open source sensors data

Lighting Sensors

ParkingSensors

GunshotSensors

CongestionSensors

Waste Water

Sensors

LicensePlate

Sensors

Other Sensors

Fixed and Wireless Broadband InfrastructureCity-wide fiber optic and wireless networks, enables data aggregation and

system control

Layer 3B: Sensors

Security

Privacy

FiberCOAX

2G, 3G, 4G LTE

5G

SmallWi-Fi

Radio Frequency

IDZig-Bee

Other Connectivity

Protocol

Layer 0: Use Cases Lighting Safety Traffic Parking Metering Other

UNBNB-IoTLORASigFox

2G, 3G, 4G LTE

5G

SmallCells

FiberCOAX

Connectivity and Protocol

IoT Smart City Reference Architecture

Risk Factors & New Considerations• Didn’t meet original goal of converting

streetlight for free or low cost.• No long-term income guarantees• All installation proposals place the General

Fund at risk

• The outdoor advertising proposals are premature

• The Internet of Things is immature and the City has yet to develop policies, requirements, or plans for its use

• Streetlight poles may be City’s single most valuable real estate asset for deploying broadband and IoT

LED Requirements Traditional ProcurementFunding Strategies

Implementation ApproachInstall

Planning

Broadband Strategy

IoT Deep Dive

InstallIoT

IoTProcurement

IoT Demo Projects

Mature

Controller Demo Project

ProcurementPolicies

Install Controllers

Emerging

Determine City Needs

Install LEDs

Requirements• LEDs• Basic controller unit• Photo cells

Traditional Procurement

Funding Strategies

LED Streetlights Implementation Approach

FinanceTransportation

LED Installation(Inventory, site

design & conversion)

DOT, Finance, PW

DO

T, Public Works

Controller Demonstration Project Approach

Controller Demo Project

• Lighting controls• Other features Determination

of City Needs

Procurement

Policies• Data• Privacy

Civic Innovation and Transportation

Broadband Strategy

IoT Deep Dive

Civic Innovation

IoTInstallation

IoTProcurement

IoT Demo Project(if appropriate)

- Requirements- Architecture- Implementation Roadmap

- IoT Network- IoT Platform OS and Data Layer- IoT Sensor Devices- IoT Use Cases (Smart Applications)

Broadband and IoT Implementation Approach

RecommendationA. Consider the Innovative LED Streetlight Replacement RFP

1. Deny the appeal from Philips Lighting North America of the original staff recommendation on the Innovative LED Streetlight Replacement for Proposal;

2. Reject all proposals submitted for the Innovative LED Streetlight Replacement Request for Proposal;B. With respect to LED streetlight conversion: Direct the City Manager to return to

Council following completion of the City’s Broadband Strategy with requirements, financing strategies, and procurement recommendations for converting the approximately 40,000 remaining streetlights to LED luminaires;

C. With respect to LED streetlight controller units: Direct the City Manager to evaluate alternatives regarding the deployment of LED streetlight controller units citywide, which may include potential demonstration and testing of emerging technologies;

D. With respect to the Broadband Strategy: Direct the City Manager to include in the Broadband Strategy:

1. Recommendations regarding governance, funding, infrastructure, and policy for the City’s broadband digital infrastructure including fiber/coax, streetlight poles, and small cells, including an analysis of the costs and benefits of combining proactive streetlight pole maintenance/upgrade opportunities with installation of new streetlights; and

2. Requirements, policy considerations, and procurement recommendations for Internet of Things network, platform, and devices.

RFP SCORING

ITEM POINTS AVAILABLE

Black & Veatch Philips Siemens

Allvision/Outfront

Media

Highest Verified Value 35 27.3 22.8 23.5 25Practicality of Implementation 30 20.7 24.3 26.1 15

Experience 10 8.1 9.4 7.9 10

Community Benefits & Impacts 10 6.7 4.0 5.9 0

Environmental Stewardship 5 4.3 5.0 4.2 0

Local Business Enterprise Small Business Enterprise

5 (LBE)0 0 0 05 (SBE, only

eligible if LBE)Total Points (100 possible) 67.1 65.5 67.6 50