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Human Resources Services Employee Benefits Payroll Administration Risk Management Heal thcare Reform Support Innovative HR Solutions The Oasis Advantage

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Page 1: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

1I N N O V A T I V E W O R K F O R C E S O L U T I O N S

Human Resources Services

Employee Benefits

Payroll Administration

Risk Management

Healthcare Reform Support

Innovative HR Solutions The Oasis Advantage

Page 2: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

Formed in 1996 as a subsidiary of The Wackenhut Corporation, Oasis is one of the largest Professional Employer Organizations (PEOs) in the country.

Oasis provides Human Resources, Employee Benefits, Payroll Administration and Risk Management services on an outsourced basis. The Oasis solution offers exceptional administration and service for the products we provide.

As an industry leader, we have successfully completed a rigorous SOC 1 Type II (former-ly SAS 70 Type II) audit certification to test internal controls relating to data security and storage, system utilization monitoring, client payroll processing, tax filings and more.

Oasis is accredited by the Employer Services Assurance Corporation (ESAC) and through its subsidiaries, is qualified to offer IRS-certified Professional Employer Organization (CPEO) services.

The Oasis ADVANTAGE: VALUEWhen you partner with Oasis, you’re able to take full advantage of our company’s size, strength and relationships with leading benefits providers.

Our flexible product plans allow for customized solutions to fit the needs of our clients. This approach allows you to take advantage of the complete Oasis service offering, or specific product offerings that best fit your needs. By offering integrated, cost- effective solutions for your business, Oasis brings remarkable value to you and your company so you can:

• Lower Expenses and Increase Profits with Improved Productivity• Become an Employer of Choice with Fortune 500-type Benefits• Focus on Your Core Business with Reduced Administrative Burdens• Maintain Peace of Mind with Reduced Liabilities

Page 3: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

3I N N O V A T I V E W O R K F O R C E S O L U T I O N S

The Oasis ADVANTAGE: PERFORMANCEService• Industry-leading Customer Satisfaction scores that are consistently in the high

90th percentile• Dedicated Relationship Manager, Human Resources and Payroll Account

Manager working together for each client• Benefits Enrollment Call Center staffed by licensed professionals

Products• Wide-ranging Human Resources-related products and services• Innovative technology solutions, including My Benefits Connect (online

employee enrollment), Client and Employee Services Websites, Mobile Apps,Applicant Tracking, Expense Management and Time & Attendance systems

Cost Containment• Overall medical renewal rates that are typically lower than the industry average• Administrative fees that are among the most competitive in the industry• Ability to work with a variety of partners to ensure that you receive the best package

Page 4: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

How Do We Fit Into Your Company?

Preparation & Distribution Customized Deposit Options - Direct Deposit- Debit Card

Paperless Pay Stubs - Online Payroll Data

Payroll Accrual & Tracking - Paid Time Off (PTO)- Job Costing- Time Sheet Feed- Time Clock Interface

Payroll Recordkeeping - Audits- Inquiries & Verifications- Payroll Check Verification- Performance Reviews Tracking- Garnishments & Levies- Employee Loans- W-2 Processing- Payroll Help Desk

Expense Management Through an outside partnership, Oasis is providing our clients with a simplified expense management solution! - Automated expense reports- Web-based approvals- Seamless data integration- Reporting visibility

Web-Based Payroll System - Web Reports- Online Service Center- General Ledger Files- Payroll Reference Guide- Time Clock Interface

Employee Services Website - Check Stubs- Update Personal Information- Paid Time Off Status- W-2s- Discount Programs

Tax Administration - Federal & State Payroll Tax- Federal Unemployment Tax- State Unemployment Tax- Quarterly Tax Report- Regulatory Compliance- Tax Credit Program

Payroll AdministrationOasis Outsourcing’s experienced and efficient team relieves you of the burden of processing payroll and handling many of the other tasks associated with payroll administration. Key products and services include:

Page 5: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

5I N N O V A T I V E W O R K F O R C E S O L U T I O N S

Employee BenefitsTo recruit and retain the very best employees in today’s marketplace, you must offer a competitive benefits package. Oasis helps you level the playing field with any Fortune 500 company. And because we administer these complex programs, you and your employees can simply reap the rewards while we take care of the details. Key offerings in our benefits portfolio include:

Health Insurance - Medical - Dental - Vision

Other Insurance - Life and AD&D - Short- and Long-Term Disability - Accident - Critical Illness - Legal - Hospital Indemnity Financial Savings Plans - 401(k) Retirement Plan - Health Savings Account (HSA) - Flexible Spending Account (FSA) • Child Care Expenses • Medical Spending Debit Card - Parking & Transit Section 132 Plan - Prepaid College Fund - Online Account Access

Administration & Support - Annual Enrollment - New Employee Enrollments - Employee Eligibility - Section 125 - COBRA - Invoice Reconciliation/Payment - 5500 Filings

Employee Programs - Employee Assistance Program - Personalized Health Advocate Service • Claims Resolution • Finding Doctors • Online Wellness Support - Employee Web Access - Online/Telephone Healthcare Service • On-demand Remote Healthcare

Legal & Regulatory Support - HIPAA Compliance - IRS Code Section 125 Compliance

Healthcare ReformIn addition to the healthcare benefits listed above, Oasis also offers assistance with navigating through the complexity of Healthcare Reform legislation. Oasis has a team of experts who can help your company as the various new laws take effect. For the latest updates, please visit www.OasisAdvantage.com/ACA.

- Small Business Tax Credit Support - Medical Plan Compliance- Required Plan Disclosure Communications

- 1094-C/1095-C Filing Support- Variable-hour Employee Tracking- W-2 Reporting

Learn more about Healthcare Reform

Page 6: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

Compliance Assistance Administrative Support - New Hire Reporting - Employee Electronic Onboarding - Oasis Applicant Tracking - I-9 Authorizations - Social Security Number Verification - EEO-1 Tracking & Reporting - VETS 100 (as required) - Automated Employment Verification System Federal & State Guidance - Fair Labor Standards Act (FLSA) and State-level Wage & Hour Laws - Discrimination, Harassment and Retaliation Laws - Disability and Accommodation Laws - Mandated Time Off and Protected Leave of Absence Laws

Family Medical Leave Act (FMLA) and State Leave Administration

Employment Practices Liability Insurance (EPLI)/EEOC Charge Facilitation - Up to $2 million in the event of a claim of sexual harassment, discrimination, wrongful termination, etc.

Employment Forms & Posters

Infrastructure Development Job Description Development - Job Classification/Evaluations

Compensation Research & Design - Job Benchmarking to Market - Company-wide Compensation Analysis - Job Grade/Salary Band Structures

Employee Handbook Customization - Federal & State Compliant

Web-Based Management Resource Tools

HR Compliance Assessments

Operations PartnershipHR Operational Policy/Program Reviews with Recommendations

HR Service Center with After-Hours HR Hotline

SPHR/PHR Certified & Degreed HR Professionals

Employee Relations Management Consultations - Employee Disciplinary Action - Performance Improvement Plans - Communication Programs & Strategies - Downsizing/RIF Compliance & Guidance - Guidance on Terminations for Cause to mitigate unnecessary claims

Unemployment Consultations & Claims Management - Initial Claims Processing - Claim Validation - Eligibility Determination

Human Resources ServicesIncreasingly complex laws and other government regulations have created significant administrative obligations and legal exposure for employers. Oasis’ Human Resources Services Team helps to miti-gate this situation through expert Human Resources consultation and innovative programs, including our Human Resources Information System (HRIS). Some of our core offerings include:

Page 7: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

7I N N O V A T I V E W O R K F O R C E S O L U T I O N S

Employee Growth & DevelopmentTraining - Oasis eLearning Center - Live and Recorded Webinars - Instructor-led Courses - Management Development Roadmaps

Performance Management - Performance Evaluations - Performance Management System Software

Organizational Development - Employee Engagement Surveys and Action Plans - Retention Strategies - Behavioral Assessments and Team Building (additional fee) - Succession Planning & Career Pathing

Human Resources Services (cont.)

In addition to the extensive Human Resources Services provided in our core program, we offer a broad spectrum of Human Resources Consulting and Training to help clients develop and manage employees:

Technology SolutionsOasis offers technology solutions that increase efficiency and ease-of-use for our clients and their employees. We deliver highly specialized interfaces and handle the upgrades, so you can focus on running your business effectively.

Mobile Apps Oasis offers Oasis Client Connect and Oasis Employee Connect – mobile apps that allow you access to the most utilized options of the Client Services Website and Employee Services Website. Our apps are available in the App Store and in Google Play.

Install Oasis Client Connect

Install Oasis Employee Connect

CONNECT

Page 8: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

Workers’ CompensationOasis assists you in creating and maintaining a safe work environment while bearing full liability for workers’ compensation. We provide an A+-rated insurance carrier, as well as experienced, trained and knowledgeable underwriters, loss control specialists and claims managers.

Return-to-Work Programs Claims Management Oversight - Initial Claim Intake Reporting - Verification of Active Employment - Monitor Third-party Administration - Review Initial Fact Canvas Reports for Fraud Indicators - Issue Workers’ Compensation Certificate

Risk Management - Analyze & Recommend Safety Protocols - Onsite Safety Inspections - Safety Program Development Assistance - Drug-Free Workplace Program - Certificates of Coverage - Coordinate Safety Training & Certification

Compliance- OSHA Assistance

Employee Discount Programs The Employee Services Website gives employees access to great discounts including:- Working Advantage/Tickets at Work - retail, travel and entertainment deals- Office Supply Discounts- Cell Phone Discounts- Pet Insurance and Health Discounts- Dental and Vision Discounts

Client Discount Programs As part of our commitment to our clients to help lower administrative costs and increase profits, Oasis offers partner solutions encompassing many of the items a business needs to operate. Our partners can help you save money on many of your organization’s needs, from office supplies to overnight shipping to prepaid accounting services.

- Banking/Mortgage Discounts- Gifts and Specialty Item Discounts- Retail Discounts- And More

Page 9: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

9I N N O V A T I V E W O R K F O R C E S O L U T I O N S

StaffSourcingAs your workforce needs change, Oasis’ StaffSourcing services help you meet the demands with full recruiting, selection and pre-employment screening tools. StaffSourcing is an exceptional, cost-effective solution exclusively offered to our PEO clients. It provides access to the same recruiting and selection tools that Fortune 500 companies use—all at incredible savings. StaffSourcing fee-based products and services are provided at substantially discounted rates for Oasis clients.

®

Job Posting Assistance- Consultation to review the job description, desired experience and budgeted salary.

- Creation of a 30-day job posting on either ZipRecruiter.com or CareerBuilder.com.

Recruitment Assistance - Job Posting Assistance, plus- Custom screener questions included with each job posting.- Designated StaffSourcing recruiter support.- Review of all resumes, responses to screener questions and presentation of a short list of qualified candidates.

Recruitment Support - Recruitment Assistance, plus- Salary survey, telephone pre-qualification call, preparation of candidate evaluation form and administration of skills and/or behavioral assessments.

Full Service Recruitment - Recruitment Support, plus- Selection process support including scheduling of interviews, coordination with hiring managersand reference checks.

Direct Hire Placement - Full Service Recruitment, plus- Proactive search conducted by StaffSourcing Executive Search Manager based upon the jobdescription, budgeted salary and required skills/experience. Proactive search tactics to locate passive candidates include networking, social media, national resume databases, Boolean searches, referrals and competitor mapping.

- 90-day replacement guarantee.

Page 10: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

The Oasis Human Resources Service Model

Integrated HRIS SystemThe Oasis Human Resources Information System (HRIS) is your secure, online connection to

all of your HR information. This web portal is considered the foundation of our service relationship because it integrates all of your payroll data, benefits information, forms and employee data,

making submission and retrieval easy and available around the clock!

• Payroll Processing• Employee Record Maintenance

• W-2 Production• Garnishments

• Web Reports & Metrics• Time & Attendance

Payroll AccountManager

• Client Strategy Development• Employee Relations

& Performance Management • Compliance & Regulatory Support

• Client/Employee Training & Development

Relationship Manager,

Human Resources

Workers’Compensation

Claims

SafetyTraining Benefits

ElectronicOnboarding

Unemployment Claims

StaffSourcing Recruitment &

Selection (Additional Fees Apply)

• Hire/Release & Supervise Employees

• Manage & Operate Business• Control Worksite Activities

• Focus on Business Development• Establish Worksite Policies

& Procedures• Ensure Worksite Safety

Client

The Oasis Human Resources Service Model provides each client with a two-point of contact Client Services Team comprised of a Relationship Manager, Human Resources and a Payroll Account Manager. While you may work with other departments on specific matters, this experienced team is dedicated to working together to provide you with knowledgeable and service-obsessed service in these areas.

Relationship Manager, Human ResourcesYour Relationship Manager, Human Resources manages your overall relationship and supports you in all areas of HR, including growth goals and strategy. This person will consult with you on all employee relations and performance management needs, as well as deliver updates, support, and information on compliance regulations. Your Relationship Manager, Human Resources will also provide training support for you and your employees and be your direct point-of-contact for the Benefits Annual Enrollment Process.

Payroll Account Manager Your Payroll Account Manager is your day-to-day contact and handles all payroll-related activities including payroll processing, maintaining employee records, garnishments, time and attendance, and W-2 production. Additionally, your Payroll Account Manager has access to your account information and is trained to answer most basic questions and/or find out the answers for you.

Your Relationship Manager, Human Resources and Payroll Account Manager both utilize the Oasis HRIS system to ensure your information is integrated and available.

Page 11: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

1 1I N N O V A T I V E W O R K F O R C E S O L U T I O N S

Here’s what our clients have to say:“ Oasis offers the expertise in HR & Benefits that we would not be readily available to handle on our own. The team provides relevant and timely information on legal & regulatory requirements, efficient payroll processing, and a cost effective benefit program, which allows us to focus on what we do best. ” – Patti L. (Restaurant Industry)

“ The PEO takes the burden off of our small company by managing vital service areas and it’s able to take care of them in an efficient manner. [My] company is too small to take on these responsibilities. ” – Melissa W. (Financial Services Industry)

“ I have found Oasis to provide high quality attention to its customer’s needs through their HR, Payroll, Workers’ Compensation and 401(k) services. They have always met payroll deadlines and continuously place customer service and support first. It is my pleasure to recommend Oasis . ”– Karen R. (Property Management Industry)

“ We did not take the decision to outsource our human resources function lightly, so believe me when I tell you that Oasis has earned our trust and confidence as a business partner. ” – Kim L. (Country Club Industry)

“ Oasis offers expertise in HR & Benefits for matters that we would not be able to handle on our own. The team is very responsive to our numerous questions across challenging time zones and they provide efficient payroll processing and a comprehensive benefits program to our staff that we would not be able to offer by ourselves.

”– Michelle C. (Technology Industry)

“ Oasis has been very proactive in working with myself, as CFO responsible for Human Resources. I personally have found Oasis to be very helpful in their work ethic, thoroughness, and especially their response time when I call with any questions regarding payroll and benefits administration.

” – Al C. (Engineering Industry)

Page 12: Innovative HR Solutions - FullHR...Emopyeel Benefis t Payrollministration Ad R is k Man ag ement Healthcare Reform Support Innovative HR Solutions The Oasis Advantage Formed in 1996

MissionWe are an innovative and Service-Obsessed organization that exists to develop and deliver consistently evolving Workforce Solutions which contribute substantially to our clients’ success.

ValuesIf you have integrity, nothing else matters; if you do not have integrity, nothing else matters. We give all employees the tools and opportunity to make a difference. We deliver what we promise, and only promise what we can deliver.

2054 Vista Parkway, West Palm Beach, Florida 33411 866-AT-OASIS (866-286-2747)

Visit us online at www.OasisAdvantage.com

In Florida, Oasis Outsourcing is licensed by DBPR (Lic. # GL42). In Texas, ‘Oasis Outsourcing’ means Oasis Outsourcing III, Inc

Learn More

Connect with us

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