informationnow health module – fitness screenings fitness/inow fitness reporting...informationnow...

InformationNOW AL Health Module – Fitness Screenings

Security Group and Permissions The district’s permission maintenance personnel will either need to add a security group for P.E. teachers or grant the rights to assign fitness screenings to the normal teacher user group. To do this, perform the following steps:

• Go to System Preferences | Permission Maintenance and select the applicable user group from the list on the left.

• While on the Tasks tab, assign the following permissions under Health:

o Mass Assign Fitness Screening: When permission is granted, the user will be able to see the Mass Manage option in the Health menu and will have the ability to mass assign and edit fitness tests and results.

o View iHealth: When permission is granted, the user will be able to view the Health menu in InformationNOW.

Quick Reference Guide STI_0730131630 InformationNOW AL Health Module – Fitness Screenings • 1

• Go to the Reports tab and assign the following permission under Health:

o Fitness Screening: When permission is granted, the user will be able to see the Reports option in the Health menu and will have the ability to run the Fitness Screening report.

Mass Manage: Mass Assign Fitness Screenings This wizard may be opened by selecting the Mass Manage menu under Health. Then click the Mass Assign Fitness Screenings link.


Step 1: Enter student search criteria Enter student search criteria and click the Next button. Typically, the user will assign fitness assessment results by section, homeroom, or grade level.

Step 2: Select one or more students to add fitness screenings and results

This is a multi-select list. Students are moved from one side to the other using the buttons in the center of the screen.


Once all students for whom fitness data is to be entered have been selected, use the Add/Add All button to move the group to the Selected Student List area on the right side of the grid.

When one or more students have been moved to the Selected Student List, the Next button will become enabled to allow the user to move on to Step 3 of the wizard.


Step 3: Fitness Test Data Entry There are two ways to enter data in the Mass Manage Wizard:

1. Assign Results to all Students: When this option is selected, the wizard will add the exact Fitness Test information for ALL selected students.

o An example of a good time to use this feature is when users wish to log all Non-Compliant or Medically Exempt students, since there will be no scores required for these students.

2. Assign Individual Results: This feature allows the P.E. Teacher to enter individual scores for each student in the queue. In most cases, students will NOT obtain the exact score, so it will be necessary to use this option.


Step 4: Score Panel Score fields will load dynamically based on the Fitness Test Type selected. For example, when Back Saver Sit-and-Reach is selected, Inches Reached Right and Inches Reached Left score fields will be loaded. Note: When users populate the score value, the corresponding fitness result for each individual student will automatically populate. This can be overridden by dropping down the results box and selecting a different result.

Notes and accommodations can also be recorded on an individual student basis from this screen. A black plus icon indicates that there is no existing note or accommodation for this record and the user can just click the icon to add data. The ‘conversation bubble’ icon will indicate that a note or accommodation has already been added for this record.

Note: Records may be marked as complete on a student by student basis. If marked complete, the record will need to be omitted in order to edit. If left pending, the record may be edited freely until marked complete.


Step 5 - Mass Assign Screenings and Results List Once you have assigned results to all students for the assessment, click Assign. The wizard will then complete the fitness screening assignment and a list of students will be displayed to show who was updated.

Mass Manage: Mass Edit Fitness Screenings This wizard allows the user to edit fitness screenings and results that have already been assigned in mass. Results can be edited for any group of students based upon date of fitness test, fitness area tested, or the fitness test type. Go to Health | Mass Manage and click Mass Edit Fitness Screening.


Step 1: Enter student search criteria Enter student search criteria and click the Next button. Typically, the user will edit fitness assessment results by section, homeroom, or grade level.

Step 2: Select one or more students to add fitness screenings and results

This is a multi-select list. Students are moved from one side to the other using the buttons in the center of the screen.


Once all students for whom fitness data is to be edited have been selected, use the Add/Add All button to move the group to the Selected Student List area on the right side of the grid.

When one or more students have been moved to the Selected Student List, the Next button will become enabled to allow the user to move to step 3 of the wizard.


Step 3: Editing Fitness Test Data Use date range function, Fitness Area selection, or Fitness Test Type selection to pull up assigned fitness records to edit.

Once results have populated to the screen, the user will then be able to edit the records as desired.


If a previously assigned record has been marked as complete, the user will need to click the record’s Date hyperlink to go into the record/omit the record/and then modify the record.

If the records have not been marked as complete, the user may edit the assigned record as needed without having to omit. The user may choose to click the date hyperlink to bring up the individual screening record and edit it, or edit the result, add notes, add accommodations, and/or mark the record as complete directly from the screen.


Once the necessary changes have been made to the assigned fitness records, click Save to save the results.

Step 4 - Mass Edit Screenings and Results List Once changes have been saved, a results screen will appear to allow the user to review the records that have been modified.


Reports for Collection A report to log student results per test type may be generated from the P.E. Teacher’s Classroom/Grade Book.

Worksheet Report If the P.E. Teacher adds the fitness tests as Activities, the worksheet report may be generated for that date range. If there are no Activities related to the fitness tests, the teacher may use the Special Columns feature and define the name of each column on the report parameter screen.


Student Listing Report The student listing report may also be used since it contains the Special Column definition as well. When this report is run, Report Type should be set to Names Only in order to add special columns.

Fitness Report Fitness screening data may be filtered by Test Type, Results and Area using the standard Fitness Report in InformationNOW Health.

Fitness Report Options Menu


Sample Fitness Screening Report


informationnow health module – fitness screenings fitness/inow fitness reporting...informationnow...

Documents