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TRANSCRIPT
Information Seminar
Seminar Agenda
Time Topic Presenter
10.00am Welcome and Introduction Adrian Wiles
Review of 2017 and 2018 Funds Available Rod Morris
Hot Topics Kylie Burnett
Application Timeframe Adrian Wiles
Grant Administration and Q&A Rod Morris
11.00am Morning Tea Break
11.20am Case Study BGA Officers
12.00pm Close
Queensland Independent Schools Block Grant Authority | Information Seminars 2017
www.bga.qld.edu.au
Adrian Wiles
GENERAL MANAGER
Australian Government
Capital Grants Program
(CGP)
Rod Morris
EXECUTIVE OFFICER -
FINANCE
State Capital Assistance
Scheme (SCAS)
Capital Assistance
Supplementary Scheme
(CASS)
Kylie Burnett
EXECUTIVE OFFICER -
EDUCATION
External Infrastructure
Subsidy Scheme (EIS)
Trade Training Centres in
Schools Program
Trade Skills Centres
(TTC/TSC)
Magi Huang
FINANCE OFFICER
Shannon Service
SENIOR ADMIN
OFFICER
Our people
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 3
Queensland Independent Schools Block Grant Authority is a not-for-profit company that distributes capital funds to independent schools in Queensland, on behalf of the Commonwealth and State Governments.
QIS Block Grant Authority
Commonwealth Government
• Capital Grants Program (CGP)
State Government
• State Capital Assistance Scheme (SCAS)
• Capital Assistance Supplementary Scheme (CASS) ****
• External Infrastructure Subsidy Scheme (EIS)
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 5
QIS Block Grant Authority
Tuition
Tuition Support
Boarding
Toilets and Traffic Lights
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 6
Parameters - Capital Grant Application
Education and Building
• Minimum Viable Project
Finance
• Schools continued viability (20 year contingent liability)
• Maximum contribution to project by school/community
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 7
QIS BGA receives public funds and therefore needs to work within the relevant Government legislations.
Review of 2017
Rod Morris
Approved School Projects - Dollars2015 - 2017
$57.5m
$77.1m
$58.2m
$11.7m
$14.2m
$11.4m
$27.0m
$38.7m
$27.4m
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
2015 2016 2017
2017
School funded Commonwealth funded State Funded
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 9
Project Summary - Number 2015 - 2017
54 55
44
69
81
61
14
236
4
0
10
20
30
40
50
60
70
80
90
2015 2016 2017
Schools Funded Projects Approved No. of Schools Withdrawn No. of Projects not Funded
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 10
2017
2017 Successful Schools by Area
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 11
Area No.
Schools
Grant
Value
Brisbane 11 $8.8m
Gold Coast 7 $9.4m
Ipswich 6 $4.2m
Sunshine Coast 6 $5.9m
Toowoomba 3 $1.9m
Bundaberg/
Hervey Bay
3 $2.3m
Cairns 4 $2.8m
Townsville/Gladstone
R’hampton/Mackay
4 $3.6m
26% of grant funds for
Regional Queensland
2017 Grants in dollars – SES groups
$7.9m
$3.1m
$7.2m
$13.2m
$6.3m
$0.2m
$0.8m
SAS 85 - 89 90 - 94 95 - 99 100 - 104 105-109 110 - 114 114 - 119 120 - 124
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 12
Average Grant –
40.0%
Largest Grant $2.69m
2017 number of Schools - SES Groups
5 5
9
15
8
0
1 1
0
SAS 85 - 89 90 - 94 95 - 99 100 - 104 105-109 110 - 114 114 - 119 120 - 124
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 13
Average SES - 96
2017 Purpose of Grants
GLA - 32%
Admin - 13%Speciality Areas - 28%
Multi Sports - 10%
Library - 5%
Boarding - 2%
Dist Ed - 2%
Misc - 8%
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 14
77% Construction
23% Refurb/Alt/Ext
2017 Number of Projects per School1
Pro
ject
30 Schools
2 P
roje
cts
11 Schools
3 P
roje
cts
3 Schools
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 15
Outcomes of EIS Rounds2015 - 2017
201527 Projects Funded
21 Schools Funded
Grants Approved:
$4.2m
201635 Projects Funded
25 Schools Funded
Grants Approved:
$2.3m
2017(up to SEPT 17)
22 Projects Funded
14 Schools Funded
Grants Approved:
$1.6m
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 16
2018 Funds Available
Available Capital Funds 2018 Round
Total Funding $46.6 million
Commonwealth Capital Grants Program (CGP)
$12.2 million
State Capital Assistance Scheme (SCAS)
$18.2 million
Capital Assistance Supplementary Scheme (CASS)
$16.2 million
External Infrastructure Subsidy Scheme (EIS)
$2.4 million
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 18
Hot Topics
Kylie Burnett
2018 Round – Costing Proposed Projects
Locality Indices ‘renewed’
• Same as 2017
Construction costs and furniture and equipment allowances
• Costs escalated to June 2019
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 20
2018 Round – Guidelines for Learning Spaces
• Learning Places and Spaces- area guidelines for educational spaces
• Now the ‘go to’ for understanding BGA expectations around the minimum viable project
• Titles and descriptors for learning spaces refined
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 21
New Curriculum, New Terminology- New Spaces?
Example Learning Area Rate (m²) Functional Area BGA Rate Alignment
Technologies Design and Technologies
$3,190 - Food and fibre production Home Ec
$3,190 - Food specialisations Home Ec
$2,170 - Engineering principles and systems Industrial Tech
$2,170 - Materials and technologies specialisation Industrial Tech
$2,870 - Design and Tech./Digital Tech. Laboratory Graphics
The Arts Substrands:
$2,590 - Dance or Drama or Media Arts or Music Dance/Drama/Art/Music
$2,330 - Visual Arts Art
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 22
Infrastructure Designation
• From community infrastructure designation (CID) to infrastructure designation (ID)
• The Planning Minister will be the single State designator
• Consultation requirements include two opportunities for stakeholder engagement
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 23
Let’s not forget…
3 ways to achieve the way forward:
• Local Council DA
or
• Infrastructure Designation
- Approvals decided by Minister for Infrastructure and Planning
or
• Priority Development Area (PDA)
- Approvals through Economic Development Queensland
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 24
Schools with a designated site (new or existing) will be exempt from Adopted Infrastructure Charges
Department of Infrastructure, Local Government and Planning
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 25
https://planning.dilgp.qld.gov.au/
Community Hubs and Partnerships (CHaPs)
• Led by the Department of State Development
• Progressing partnership opportunities for the provision of essential community infrastructure
• Aims for innovations in:
• Funding and finance arrangements for non-state schools
• Planning and land use for the state and non-state sectors
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 26
Contact: Allan Guse, ISQ Principal Advisor – Strategic Resources
Queensland Schools Planning Reference Committee
• Assesses impacts of population growth and used to inform the planning of new schools in Qld
• Demand maps can be accessed to achieve up to date population growth information
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 27
Contact: Allan Guse, ISQ Principal Advisor – Strategic Resources
Grant Timeframes
Preparing for a Capital Grant Application
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 29
Apply in 2018
Construction in 2019
Occupancy in 2020
Capital Grant Application Timeframe
4 Dec: Application Website Live
1 Mar: Section 1 Closes
29 Mar: Section 2 Closes
Early April: Submit Hard Copy
Apr – Aug: School Visits
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 30
BGA Site Visit to School
• Site visit takes approx. 2 hours
• Tour of site is essential
• Who should attend and why?
• What information is required at the visit?
• Insurances
• Maintenance Plan
• Details of fee discounts
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 31
Capital Grant Application Timeframe
4 Dec: Application
Website Live
1 Mar: Section 1
Closes
29 Mar: Section 2
Closes
6 April: Submit Hard
Copy
Apr – Aug: School Visits
Aug-Sept: Final
Committee Meetings
30 Sept: Recommendation to the
Minister
November-December: Ministers’ Approval
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 32
Capital Program Process Post Approval
Ministers’ Approval
Agreement (State only)
Submit/Review Tender Plans
Building Contract and Commonwealth Agreement
Grant Payments
Acquittals (Architect & Accountant)
Recognition and Post Inspection
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 33
Building Contract is nowrequired for State Grants
EIS Application Due Dates
23 Feb 2018 Round 1
29 Mar 2018Recommendation
to Minister
29 June 2018Round 2
31 July 2018Recommendation
to Minister
31 Aug 2018Round 3
28 Sept 2018Recommendation
to Minister
26 Oct 2018Round 4
28 Dec 2018Recommendation
to Minister
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 34
Grant Adminstration
State (SCAS) Grant Milestone Payments2017 round onwards
50% of Grant amount at 25% completion
Payment 1
40% of Grant amount at 50% completion
Payment 2
Final 10% of Grant amount on receipt of Architect’s Acquittal
Payment 3
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 36
BGA may request an
audit of expenditure
at any time
Maintenance is not Refurbishment
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 37
Post Receipt of Grant Funds
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 38
Acquittals
Recognition
Post Occupancy Inspection
Q & A
Frequently Asked Questions
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 40
• “Will the State election timing have an impact on 2017 Round
grants?”
• “Does my approved grant lapse – can we extend the term?”
• “Should we apply for a State or Commonwealth grant?”
Any other questions
Morning Tea
Case Study
Sound Educational Planning
Strategic Plan
• Core Values
• Community Ownership
• Education Priorities
Master Plan
• Education Priorities (again ..)
• Build or Refurb
• Global area ‘in and out’
Financial Plan
• Enrolments
• Projections
• Available Funds
• Timing
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 43
Strategic Planning
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 44
Core Values
Community Ownership
Education Priorities
Strategic planning takes time
Master Plan
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 45
Education Priorities (again…)
Build or Refurb
Global Area – ‘in and out’
Master Planning involves reflection, community engagement,
data, research …. and ‘educational vision’
Master Plan
Application Plans
Tender
Plans
Actual
BuildAcquittals
Recognition
Post Inspection
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 46
Consistent Plans …make our life easier…
Financial Plan
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 47
Enrolments ProjectionsAvailable
FundsTiming
Financial Planning is the ‘engine room’ that makes the
educational vision come to life
Considerations
• What is the strategic direction (VISION) of the School?
• Is this vision ‘owned’ by the school community?
• Teaching and learning must ‘drive’ the need for Master Planning and Financial Planning
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 48
Considerations
• What facilities are required to meet the vision?
• In what order? At what cost? At what risk?
• What is the time frame?
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 49
Case Study: Imaginary School (P-12)
Background
Enrolments at Imaginary School are increasing steadily and the school needs to build an additional two GLA’s in their primary school.
The School must consider car parking, set down and pick up areas and infrastructure charges.
Project Justification
• Needs to meet the State and Commonwealth program objectives.
• Does the proposed project relate to the Strategic Plan?
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 50
Master Plan
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 51
Floor Plan
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 52
Project Summary
Construction of two primary GLA’s, two withdrawal areas, two storage, one veranda, one amenity, one covered outdoor learning, site works, furniture, equipment and professional fees.
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 53
Capital Grant Online Application Overview
• Section 1 (due 1 March 2018)• School Details
• Student numbers/streams
• Fees
• Enrolment policy
• Existing teaching spaces
• Land details
• Project details and costs
• Justification
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 54
Contact the BGA Office for a password
Capital Grant Online Application Overview
• Section 2 – Finance Section (due 29 March 2018)• Profit and Loss
• Cashflow
• Balance Sheet
• Section 3 – Agreements (all hard copies due 6 April 2018)• Embedded Applicant School Agreement
• Embedded Declaration
* Hard Copy Plans*
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 55
Download the 2018 Application Checklist
Enrolment Table
Year Prep 1 2 3 4 5 6 7 8 9 10 11 12 BDRS OS
2016 47 45 44 35 34 40 44 63 70 60 64 60 62 0 2
Stream 2 2 2 1.5 1.5 2 2 3 3 3 3 3 3
2017 50 49 44 38 34 39 41 60 63 68 62 65 59 0 2
Stream 2 2 2 1.5 1.5 2 2 3 3 3 3 3 3
2018 50 50 49 45 36 33 42 65 60 64 67 65 62 0 3
Stream 2 2 2 2 1.5 1.5 2 3 3 3 3 3 3
2019 52 51 52 50 46 40 40 75 65 61 65 68 60 0 3
Stream 2 2 2 2 2 2 2 3 3 3 3 3 3
2020 70 58 51 50 52 46 52 70 75 64 62 67 65 0 3
Stream 3 3 2 3 2 2 2 3 3 3 3 3 3
2021 72 72 61 51 48 52 48 72 72 78 66 64 65 0 3
Stream 3 3 3 2 2 2 2 3 3 3 3 3 3
2022 74 75 75 64 52 50 50 78 70 75 80 69 60 0 3
Stream 3 3 3 3 2 2 2 3 3 3 3 3 3
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 56
Enrolment Table ExtractYear Prep 1 2 3
2016 47 45 44 35
Stream 2 2 2 1.5
2017 50 49 44 38
Stream 2 2 2 1.5
2018 50 50 49 45
Stream 2 2 2 2
2019 52 51 52 50
Stream 2 2 2 2
2020 70 58 51 50
Stream 3 3 2 2
2021 72 72 61 51
Stream 3 3 3 2
2022 74 75 75 64
Stream 3 3 3 3
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 57
Educational NeedWhy does the school need more GLAs?
Apply in 2018 for
construction in 2019
and occupancy in 2020
Proposed Project – Construction Costs
Facility
Description Space Code Sector Work Type m2 No. Total m2 $/m2 Total
Classroom GLA Primary Construct 76 2 152 $ 2,210 $ 335,920
Withdrawal Withdrawal Primary Construct 12 2 24 $ 2,210 $ 53,040
Store Store Primary Construct 9 2 18 $ 2,210 $ 39,780
Toilets Amenities Primary Construct 10 2 20 $ 3,750 $ 75,000
Veranda Travel Unenclosed Primary Construct 83 1 83 $ 700 $ 58,100
Outdoor Learning Travel Unenclosed Primary Construct 76 1 76 $ 700 $ 53,200
Total Construction Area 373m2 $ 615,040
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 58
Proposed Project – Other Costs
Fees Description Fees
TOTAL CONSTRUCTION COSTS $ 615,040
B - Professional Fees $ 81,478
C - Local Authority Charges $ 25,000
E - Loose Furniture Costs $ 23,844
F - Equipment Costs $ 1,918
G - Library Resources Costs $ -
H - Fire Services Costs $ 6,250
I - Special Services Costs $ 65,000
J - Site Development Costs $ 40,200
K - Other Additional Costs $ 14,216
TOTAL PROJECT COSTS $ 872,946
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 59
Have you considered
applying for EIS
funds?
Sources of Funds
Fees Description Fees
Loans $ 372,946
School's Cash reserves
School's building fund
Parish/Congregation Contribution
Donations (parent's and Friends special appeal)
Funds to be transferred from school' foundation or assoc. Companies
Sale of property
Total funds to be contributed by school (sum of above)
State Capital Assistance Grant Requested $ 250,000
Australian Government Capital Grant Requested $ 250,000
Total School Contribution & Total Grants $ 872,946
Total Cost of Project (per Section 8: Proposed Projects) $ 872,946
Difference (must be zero) $ -
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 60
Have you held
discussions with your
financier?
Calculating Global Floor Areas
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 61
Schools Floor Area Before Project (‘18) After Project (‘20)
Total Education Space 10,000 10,000
minus Floor area concessions 3,600 3,792
plus New project area (net of concessions) 373
minus Spaces to be removed 0
equals Total Calculated Area (a) 6,400 6,581
Floor Area Entitlements Before
Project
Students (‘18)
Allowance
(m2)
After Project
Students
(‘20)
Allowance
(m2)
Primary Enrolments 305 7.0 379 7.0
plus Junior Secondary Enrolments 256 10.0 271 10.0
plus Senior Secondary Enrolments 127 11.0 132 11.0
equals Total Area Entitlement (b) 11,782 11,786
Calculation Global Floor Areas Before Project (‘18) After Project (‘20)
Total Calculated Area (a)/Total Area Entitlement (b) equals 105% equals 96%
What about External Infrastructure?
External Infrastructure Subsidy Scheme
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 63
• Local government requirements, external to the site
• Development Conditions
• Project Work
• Infrastructure Charges
External Infrastructure Subsidy Scheme
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 64
• External
• Services
• Transport
• Streetscape
+
• Internal
• Pick Up/Set Down
The Final Act
Activities that should have commenced
Plan and complete the ground work
Meet with School Executives, Council, Community
Engage experts – architects, accountants, banks etc.
Financial Planning
Consult with the BGA team
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 66
Thank You
QIS BGA would like to thank ISQ and the following Schools for hosting the Information
Seminars
Freshwater Christian College Townsville Grammar School Mackay Christian College
Sunshine Coast Grammar
School
The Glennie School Rockhampton Girls
Grammar School
St John’s Anglican College St Hilda’s School St John’s Lutheran Primary
School
QIS BGA would also like to thank Simon Brook of Burling Brown Architectsfor supplying the fictitious plans for the case study
Queensland Independent Schools Block Grant Authority | Information Seminars 2017 67