Information & Library Services

Vacation Message Setup

June 28, 2006

Logging Into Webmail

Open a browser.

In the address line type:

http://webmail.bates.edu Log in with your Bates username

and password.

Getting to the Vacation Message Setup

After logging in, click Options on the left hand side.

After clicking Options, click Filters which appears as the third title under Options.

At this point, there will be a series of icons at the top of the screen.

Click on the Vacation icon.

Getting to the Vacation Message Setup

Setting up the Vacation Message

After clicking on the Vacation icon, it will bring up a Vacation setup window.

Under My Email Addresses type your Bates email address to include:

@bates.edu

In the next box, you can

choose to enter email

addresses that should not

receive an auto response.

Make sure the checkbox

Do not send responses

to bulk or list messages

is checked.

Setting up the Vacation Message

At this point we can set the number of days between vacation replies.

Type in the Subject for the vacation response followed by the full Reason or body of the message.

Setting up the Vacation Message

After the text portion

of the message is set

up, the next step is to

click Save.

Click Return to Rules

List to enable the

message.

Setting up the Vacation Message

An X means that the rule is disabled and a means that the rule is active or enabled.

To activate the Vacation message, click the X for Vacation which will change to a .

Setting up the Vacation Message

Vacation Message Conclusion

At this point, the vacation message is active and will automatically send a response to any email that isn’t blocked.

This can be easily tested if you have someone send you an email.

Do not test the vacation message by sending a message to yourself because it will cause an infinite loop of messages.

Live

Demonstration

Questions & Answers

Visit these instructions and others at:

http://www.bates.edu/ils/helpsheets