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Indiana DeMolay ~ P.O. Box 348 Franklin, IN 46131 ~ T (317) 536-8093 ~ F (317) 536-8137

Indiana DeMolay Update September 10 Rifle - Marion County Fish and Wildlife Club October 21 Soccer - Community Church of Greenwood November 4 Honors and Awards Evening, Scottish Rite, Indianapolis November 11 Murat Shrine Youth Party, Murat Shrine, Indianapolis December 2 Broom Hockey, Location to be determined January 20 Congress, Freemason Hall, Indianapolis January 20 Bowling, location to be determined February 10 State Ritual, Freemason Hall, Indianapolis March 10 Grand Master's Class, Freemason Hall, Indianapolis March 10 Paintball, Location to be determined March 31 Volleyball, Community Church of Greenwood April 13-15 Heartland Ritual Tournament, Indianapolis April 28 Basketball Tournament, Community Church of Greenwood June 1-3 New Member Camp, Chateau Bloomington

The information regarding the Rifle Tournament is included. Drinks will be available during the day to purchase. The State Officers are working on activities for those who have either completed their time on the firing line or are waiting to go on the firing line.

The deadline for entering the Soccer Tournament is October 13. The rules and registration information is included in this mailing. Registrations MUST be in the DeMolay office by then.

Information is also enclosed regarding the Chapter of the Year details. Each Chapter is encouraged to read through the information and plan activities that will help them qualify for Chapter of the Year. These activities will help your Chapter grow and become a strong, healthy Chapter.

There is a request to add a softball tournament back into the schedule. I am taking indications of interest to see who would be interested in playing in a softball tournament next spring/summer. If your Chapter is interested, please email [email protected] and let me know. If there is sufficient interest, we will work on finding a facility and setting a date. Once that is done, all Chapters will be notified and those who are able to field a team will be asked to register. We may need to have a registration deadline that is a month or two before the tournament itself to see how many Chapters will be committing to play.

The Honors and Award Evening will begin at 7:00 PM at the Scottish Rite Cathedral. The Chevalier and Legion of Honor Investitures will take place that evening. All are invited to attend to recognize the recipients.

Indiana DeMolay State Rifle Tournament

September 10, 2006 Registration will begin at 1:00 P.M.

Marion County Fish and Game Club

7052 Crawfordsville Road, Indianapolis Safety Orientation: All participants must attend the safety orientation or else they will not be allowed to participate. The safety orientation program will begin at 1:30. Cost: Each participant will be charged $3 for competing. Payment will be due at registration. You do not need to register prior to the competition. Eligibility: Active DeMolays, Sr. DeMolays, Advisors, parents and sweethearts are allowed to participate. Active DeMolays will have priority so others may participate as space and time permits. Attire: We will be competing outside so wear appropriate attire for the weather conditions.

Indiana DeMolay

State Soccer Tournament October 21, 2006

Community Church of Greenwood

1477 West Main Street Greenwood, IN 46142

www.ccgonline.org

Cost: A $25.00 per team registration fee must be paid with the registration form to the DeMolay Office no later than October 13, 2006

Governing Rules

1. THE BALL will be regulation, properly inflated, without loose flaps/panels. The league does provide balls.

2. TEAM MAKEUP will be 6 players on the field. There must be a minimum of 4 players, one must be the goalie;

3. SUBSTITUTIONS are allowed at any time and must be made using the door. JUMPING OVER THE WALL CAN BE PUNISHABLE BY A 2 MINUTE YELLOW CARD!! Make sure the player leaving the field is off before the sub comes on.

4. EQUIPMENT Only flat shoes are allowed, no cleats. No hard knee braces or jewelry will be allowed. Wedding bands and stud earrings are allowed. Hard casts are not allowed. Soft casts can not be heavier than the normal arm.

5. REFEREES enforce the laws and maintain safety. They will have the last word. Arguing will result in a yellow card.

6. DURATION of the game will be determined once we know the number of teams that register. Halves will be either 10, 12, or 15 minute halves separated by a half time. All ties will be settled by 5 free shoot-out kicks. In the event that it is still a tie we will have a 3 free shoot-out, after that if still tied the game will go to a single player shoot out, until one team scores and the other does not. The clock will NOT stop unless directed by the referee.

7. START OF PLAY occurs at the center after a coin toss to select end or possession. 8. OUT OF PLAY is when the ball contacts any netting above the boards, glass, or field. Upon hitting the

netting the other team will be awarded a kick in from the spot where the ball met the netting. 9. GOAL is scored when the ball is legally propelled out of play within the goal, and the ball completely

crosses the goal line. 10. SLIDE TACKLING. No sliding tackles!!!! If a sliding tackle is near a player, intentional or not, a

yellow card will be issued. Goalies must lead with the hands or body when going for the ball near another player.

11. FREE KICKS will be direct, including kickoffs. The defending team must give 5 yards. Fouls taking place in the penalty box which are worthy of a direct free will award the opposing team with a free shoot-out. During a shoot-out one player faces the goalkeeper with the ball placed on the pk spot. All other players must be behind the designated spot. Upon the kick the ball is live and all players may advance from the spot.

12. TOURNAMENT games will not end in a tie and will have a free shoot out. 5 free shoot-out kicks will be taken according to the rule above. However, no other players may be involved in the shootout and a 5 second time limit is set until the play is called dead.

13. KICKBACKS to the goalie are allowed. 14. GOAL KICKS are taken from within the goal box and must leave the goal box before being touched by

another player. 15. PUNTING is NOT allowed. Goalie may throw, roll, or place ball on ground to kick. 16. CORNER KICKS will be kick-ins from the side that the ball went out on.

MISCONDUCTS/ RULES The Gathering Place will not tolerate any violent or unsportsmanlike behavior. We reserve the right to take corrective actions against any player or players. OUR PURPOSE IS TO MAKE THIS A FUN, ENJOYABLE, AND ENTERTAINING SPORTING EXPERIENCE 1. There is a no tolerance policy for referee dispute. ONLY THE CAPTAIN of each team is allowed to questions calls or conduct for their team. The ref does not need to explain any calls to any player, captain or coach. All complains should be address to the night supervisor. A continuation of disturbance toward a ref will result in suspension 2. Any player or team suspended for a game or more may not play in any other division and is not allowed to participate until the suspension is served. 3. All disputes against a team or player should be address to the night supervisor or ref before the start of the game. Otherwise it will need to be address to the night supervisor ONLY after the game is over. 4. All team captains are responsible for all players’ action on their team on and off the field. The Gathering Place reserves the right to issue extra penalties to the team captain as a result of other player’s actions on their team. 5. All teams are responsible for the conduct of their spectators. In the event a spectator becomes disruptive during a game, penalties can and will be assessed against the specific spectator’s team. 6. Any player deemed to be under the influence of alcohol as determined by The Gathering Place personnel shall be immediately ejected from any game, and subject to more suspensions. No alcohol is allowed in the Gathering Place facility or on the Gathering Place outdoor property. 7. NO FIGHTING- players will receive an automatic league suspension 8. Any player receiving a season or indefinite suspension, the Gathering Place reserves the right, at its’ discretion, to suspend the player for all leagues that player participates in for that season or longer. 9. Players and fans MAY NOT leave the bench and enter the field during an altercation. This violation is an automatic team suspension. 10. All RULES can be subject to change of the Director depending upon circumstances and situations.

State Officer Program Guide

2006-2007

Ryan T. Dunigan State Master Councilor

2006-2007 State Officer Program Guide 2

Table of Contents

Note from the State Master Councilor & State Officers.........3 Publications Contest: Printed Quarterly Publication..........5 Publications Contest: Electronic Newsletter..................6 Website of the Year...........................................7 Membership Drive..............................................8 Collecting Coins Traveling Program............................9 DeMolay Week.................................................10 Suggested Activities.........................................11 Summary Sheet ...............................................13 The Big Seven Club...........................................14 Program Suggestions..........................................15 Reporting Forms..............................................17 Of the Year Programs.........................................24 Nomination Form..............................................26


Advisors, Sweethearts, and fellow DeMolay, I would like to take this opportunity to thank you for allowing me to serve as your 76th State Master Councilor. I am looking forward to this year, and with your help I hope that it will be the best year Indiana DeMolay has ever seen. The State Officers and I have already put many hours into the programs and events that will be taking place throughout the year. We are very excited to introduce some of these programs to you, and hope that you will enjoy them. As most of you know our statewide theme this year is Super Mario Bros. This theme will be incorporated into virtually everything we do, and I look forward to seeing how much fun we can have with it. Among the programs that are in place this year is our brand new traveling program. This program is like no other. The goal will be to collect the most Coins as you travel about the state visiting different chapters. For each chapter you visit you will receive one gold coin certificate. If you receive the Hoosier Hammer on a visit you will receive one additional coin certificate. Another program in place is the Membership Program that will run through March 2007. The Chapter with the most new members between now and the deadline will receive a Mario Party at the Chateau! It is my goal that each chapter hosts their own Initiation before next Conclave. The State Officers and I are ready and willing to help any chapter that needs it. Indiana DeMolay has been doing great things over these past years, but I want to take it a step further and make Indiana DeMolay be the best there is! We have won the Heartland Ritual Tournament two years in a row, and this year it will be right here in our home court. I want each of you to strive so that you may be a participant in this competition, and I trust that we will not let our title go! I want everyone to know that Indiana DeMolay is the best there is when it comes to ritual. So let’s prove it! The biggest thing I want to push this year is service; service to our community, to our neighbor, to our sponsoring bodies, and to anyone who may need our help. This is, after all, a service and leadership organization, and what better way to spread the name of DeMolay than through service.


Through service we can build better young men and better leaders. I encourage each of you to hold some sort of community service project this year with your chapters, and please let me know when you do. I would certainly like to help. Let’s get the name of DeMolay out into the world, and lets do it through our kind deeds. Fraternally, Ryan T. Dunigan State Master Councilor


PUBLICATIONS CONTEST: Printed Quarterly Publication

Indiana DeMolay sponsors a publication contest and all Chapters are encouraged to participate. All Chapters participating will receive a certificate and acknowledgement at Conclave, providing they meet the following requirements: 1. All publications must have a “Statement of Allegiance” which reads: This publication acknowledges authority and yields allegiance to DeMolay International, of which Frank S. Land was the founder.

2. All publications must be published and received on a regular basis. (A minimum of four per fiscal year) You can print more if you wish (i.e. monthly, every other month, etc.). 3. All communication must be positive and promote the Order of DeMolay & Freemasonry in general. 4. All publications must be submitted to the below addresses on a regular basis. Your publications will not be considered if they are received in one mailing at year-end. They must be submitted within 30 days of the publication date. All publications must be addressed as shown below and separate issues must be sent as follows: Indiana DeMolay Ryan Dunigan P.O. Box 348 IWU Franklin, IN 46131 560 Student Center Marion, IN 46953 NOTE: If the Chapter wishes to compete for the International Publication Contest, a newsletter must be sent to DeMolay International.

DeMolay Service and Leadership Center 10200 North Ambassador Drive Kansas City, MO 64153-1367


PUBLICATIONS CONTEST: Electronic Newsletter

Indiana DeMolay sponsors an Electronic Newsletter Publications contest, and all Chapters are encouraged to participate. All Chapters participating will receive a certificate and acknowledgement at Conclave, providing they meet the following requirements: 1. All publications must have a “Statement of Allegiance” which reads: This publication acknowledges authority and yields allegiance to DeMolay International, of which Frank S. Land was the founder.

2. The Electronic Newsletter cannot be the same as the Chapter’s quarterly newsletter. There must be different articles in each if published during the same month to receive any credit for both. 3. All communication must be positive. 4. The Electronic Newsletter must be sent as follows: Indiana DeMolay Ryan Dunigan [email protected] [email protected] NOTE: If the Chapter wishes to compete for the International Publication Contest, a newsletter must be sent to DeMolay International.

[email protected]


CHAPTER WEBSITE OF THE YEAR:

All Chapters participating in the Website of the Year program will receive a certificate and acknowledgement at Conclave, providing they meet the following requirements: 1. The website must have the “Statement of Allegiance”, which reads: This publication acknowledges authority and yields allegiance to DeMolay International, of which Frank S. Land was the founder.

2. Content on the website must change a minimum of once every month. It is the intent of this requirement to provide fresh information monthly and this contest will be monitored accordingly. 3. The website address must be sent to the following people: Website Contest [email protected] Ryan Dunigan [email protected] 4. To be eligible for Website of the Year the website must be visible for at least 8 months beginning November 1, 2006.


2006-2007 Mario Membership Drive

Here we go! It’s a brand new year for Indiana DeMolay, and

what better way to kick it off than with a great membership drive with an excellent theme. Super Mario Brothers will play a big role in Indiana DeMolay this year, and therefore, will be the theme for this year’s membership drive.

This year’s goal is a total of 200 new members, and the state

has a splendid program to encourage membership. Beginning now and running until April 1, 2007, the state will keep tabs on who has brought in the most members. That chapter will win a Mario Party at the Chateau. Here is how it will work. At Conclave, the DeMolay who has brought in the most members will win a plaque and their choice of three mystery prizes. Afterwards, two names will be randomly drawn out of a hat, and those members will have their choice of the other two prizes. Also at Conclave, the Chapters that meet their membership quota will receive a very nice plaque to congratulate them on meeting their membership goal. So what are you waiting for? Let’s go!


Collecting Coins

This year the Indiana DeMolay State Officers have decided to have a statewide traveling competition that every chapter can take part in. The way the competition will work is through traveling and visiting as many chapters in the state as possible. When you visit a chapter you will collect from one of the chapter’s Advisors and the Master Councilor’s signatures verifying that you were there. Then following the visitation you will send this form to DeMolay headquarters in Franklin. The office will then contact you and we will send you a Mario coin certificate for your visitation. The chapter with the most coins by Conclave will be given a mystery prize worthy of Mario’s hard work. In addition to collecting one coin for your visitation you will also receive an extra coin if you are able to collect the Hoosier Hammer from one of your Chapter visits around the state. Good luck to all and collect those coins!!!! There are a few stipulations to be eligible for Mario’s golden coin: 1. For the visitation to be eligible for a coin the visiting Chapter must have at least two active members and two advisors present at the chapter visitation. 2. Visits must be to a Chapter excluding your own. 3. Visits to State Events are not eligible for coins. 4. Cannot visit the same chapter more than once a quarter and still gain a coin. 5. When you have visited ten different chapters, you will gain a five coin bonus to your total. 6. In the event of a tie the winner will be chosen by overall mileage traveled through the course of the year, during the competition. Chapter Visited:____________ Master Councilor: ________________ Your Chapter Name:____________ Advisor: ________________ One-Way Mileage:_____________


DEMOLAY WEEK / MONTH CONTEST

Chapters will be judged for the best overall DeMolay Week Program. Trophies will be awarded at Conclave to the first, second, and third place winners. To compete in the contest, you must complete the DeMolay Week Summary Sheet (included), describing your Chapter’s specific activities, and include any materials that you deem may be of value in judging the Chapter’s program (pictures, written materials, articles, etc). This additional verification material will count significantly in aiding the judges when determining a program winner. The deadline for entering the contest is April 30, 2007. All entries must be postmarked on or before that date and received in the office no later than May 10, 2007. Submitted materials will be returned once judging is completed. All materials must be submitted to:

Indiana DeMolay Headquarters P.O. Box 348

Franklin, IN 46131


DEMOLAY WEEK CONTEST: Suggested Activities

In order to aid in selecting activities for DeMolay Week, the following list was compiled. For additional suggestions see the Leader’s Resource Guide or Chapter Activity Guide. These can be found at www.demolay.org/resources/. Filial Love: • Father and Son athletic competition • Dinner at lodge for parents • Reciting the Flower Talk to your mothers • Reciting the Tribute to Fatherhood to your fathers • Tell someone how much they mean to you • Parent appreciation banquet • Treat mom and dad to a movie Reverence: • Go to church as a Chapter • Donate alter flowers in memory of Frank S. Land • After church, donate punch and snacks • Hold a memorial service • Donate bibles to a ministry Courtesy: • Give a gift subscription of a magazine to a school library • Visit shut-ins or the needy • Have older DeMolays act as crossing guards at an Elementary School • Bingo in a nursing home and maybe serve refreshments • Assist in your local hospital Comradeship: • Hold a Prospect Party • Visit another DeMolay Chapter • Attend a movie together • Weekend at the Chateau • Invite a friend to join DeMolay!!!!! • Hold a lock-in • Guys night out


DEMOLAY WEEK CONTEST: Suggested Activities-Cont.

Fidelity: • Hold a Past Master Councilor’s Dinner • Hold a Majority Service • Conduct an initiation • Review obligations as a Chapter Cleanness: • Wash cars for the local Police Department • Clean the Masonic Temple • Adopt a highway • Clean a local park, statue, or monument • Join a river watch Patriotism: • Take over city hall for the day • Present a U.S. flag to a local civic group • Write letters to Chapter members in the military • Get a Proclamation from the Mayor • Visit a war memorial • Register to vote if 18


DEMOLAY WEEK CONTEST: Summary Sheet

Chapter Name: ____________________________________________________ Briefly describe the activities of each day. Be sure to indicate which virtue it represents and the number of people involved. If additional space is needed please use additional sheets. Filial Love: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Reverence: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Courtesy: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Comradeship: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Fidelity: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Cleanness: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Patriotism: # Members involved: ___________ Date: ______________ Description: _______________________________________________________________ __________________________________________________________________________ Total Number of Activities: ___________ Total # Members Involved: ___________ Approved as Submitted: Master Councilor: _____________________ Chapter Advisor: ______________________


THE BIG SEVEN CLUB:

The Big Seven Club has been established by Indiana DeMolay to recognize Chapters for their observance of all seven Obligatory Days and to compile ideas for future observances. Each Chapter participating in the Big Seven Club is a winner. Participation is simple – just follow the instructions listed below and your Chapter will be recognized for the participation in these important days on the DeMolay calendar. We would like to encourage the participation of every Chapter. Instructions: 1. This program consists of all Obligatory Days falling between Conclave 2006 and Conclave 2007. 2. Qualification for the Big Seven Club is attained by the active observance of all seven Obligatory Days and by reporting those observances to the State Officers. 3. Each Obligatory Day that is observed should be reported on the form designated for that day. 4. The enclosed report forms must be completed and mailed within 30 days of each observance to:

Indiana DeMolay Headquarters P.O. Box 348

Franklin, IN 46131 5. DeMolay International has established the following Obligatory Days and the time periods that they should be observed: • Devotional Day – Sunday nearest March 18th. • Patriot’s Day – Day convenient to the Chapter in February. • Educational Day – Day convenient to the Chapter. • Day of Comfort – Day near Thanksgiving or Christmas. • Parents Day – On or between May 1 and June 21; Indiana DeMolay also recognizes the months of October and January for this observance. • My Government Day – Day convenient to the Chapter in the month of July; Indiana DeMolay also recognizes the month of November for activities. • Frank S. Land Memorial Day – Day convenient to the Chapter near Nov. 8. * If your Chapter cannot observe one of the Obligatory Days in the time periods above, please feel free to observe the Obligatory Day at the Chapter’s convenience.


THE BIG SEVEN CLUB: Program Suggestions

Here are a few suggestions on how to observe the obligatory days. Also, see the Leader’s Resource Guide and the Chapter Activity Guide for additional suggestions. Devotional Day: • It is the duty of Chapter members to attend church, synagogue, or temple as a group at which a special service has been arranged • Attend Sunday school or like thereof • Learn about world religions Patriot’s Day: • Show a video about Patriotism or have Chapter members talk about a favorite Patriot of American History • Learn about patriots • Have a veteran talk at a meeting • Help out at the VFW or American Legion • Participate in a Civil War Reenactment • Visit a war memorial Day of Comfort: • Prepare food baskets for the needy for the holidays • Donate (hand deliver if possible) stuffed animals to kids in the hospital • Donate winter coats to Coats for Kids • Make Thanksgiving dinner for your family • Help local soup kitchen • Go Christmas caroling at a local hospital or nursing home. • Take a needy kid shopping for clothing or food that is needed Educational Day: • Hold a teacher’s night at a Chapter function to honor a teacher who has made a special contribution in your community • Announce Teacher of the Year nominee • Help a younger DeMolay with his homework • Honor a retired teacher for years of dedication to improving education


THE BIG SEVEN CLUB: Program Suggestions Cont.

Parent’s Day: • Prepare a dinner honoring the parents of the members of the Chapter • DeMolay/Family picnic • Recite the Flower Talk or Tribute to Fatherhood • A free carwash for the parents of the members of your Chapter My Government Day: • Tour City Hall • Go to a city council meeting • Tour the Capital Building • Be a page for a local government official Frank S. Land Memorial Day: • Plan a special service for Dad Land and any members, advisors, parents, and friends of DeMolay who have died in the past year. • Donate a copy of “Hi Dad” to a local library • Attend a Chevalier Dinner • Read “Hi Dad” • Have an Advisors’ banquet to honor your advisors • Maintain the burial plot of the Chapter’s namesake (if applicable)


THE BIG SEVEN CLUB: Devotional Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Devotional Day:

Attest: Master Councilor: ________________________________ Chapter Advisor: ________________________________ Mail to: Indiana DeMolay Headquarters P.O. Box 348 Franklin, IN 46131


THE BIG SEVEN CLUB: Patriots Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Patriot’s Day:



THE BIG SEVEN CLUB: Educational Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Educational Day:



THE BIG SEVEN CLUB: Day of Comfort

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Day of Comfort:



THE BIG SEVEN CLUB: Parents Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Parents Day:



THE BIG SEVEN CLUB: My Government Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of My Government Day:



THE BIG SEVEN CLUB: Frank S. Land Memorial Day

Chapter Name: ________________________________ Date Observed: ________________________________ Number of Members involved:_________________________ Briefly describe what your Chapter did in observance of Frank S. Land Memorial Day:



OF THE YEAR PROGRAMS:

This is an exciting way to recognize members, advisors, and supporters, as well as observe the precepts of Civic Service and Education. Here’s how it works. Each Chapter selects a nominee in EACH category. Fill out the required paper work and submit as many additional letters of recommendation as you choose. Each nominee will receive a beautiful certificate to be presented at the Chapter level. That individual selected as the Chapter winner moves on for consideration to be the statewide winner. From all of the Chapter winners, a panel will select one State winner in each category. All nominees will be invited to be Indiana DeMolay’s guest at the Grand Banquet at Conclave and the winner will receive special recognition. The winners will represent those individuals who best exemplify the spirit of DeMolay or its lessons on the Chapter or local level, as determined by the panel, and supported by the nominating documentation. DeMolay of the Year – This is an “active” member of the Chapter. This individual’s nomination will need a supporting narrative outlining his unique qualifications for this honor. This person should demonstrate the best qualities of what DeMolay stands for. Supporting letters can come from members, advisors, other chapters and/or adults who know the nominee; school, church, and scout leaders, etc. Ritualist of the Year – This individual may not be your most award-winning Ritualist. He should be your “best.” He can be the person who best typifies what DeMolay Ritual is and who strives for the highest quality performance any time the ritual is given. Then, again, he may be your best Chapter Ritualist. Supporting letters can come from Chapter members, advisors, other Chapters, and/or members and/or adults who know the nominees unique commitment to quality ritual. Sportsman of the Year – This is not intended to be an award for the finest athlete outside of DeMolay. This individual may have the best attitude toward competitions of all kinds. He can be the person who best typifies what DeMolay sportsmanship is about. On the other hand, this could be an outstanding high school or college athlete who is a member of


the organization. It is a way for the Chapter to recognize his athletic prowess, or the active participations by a member in the Chapter’s athletic program. Supporting letters can come from Chapter members, advisors, other Chapters, and/or members and/or adults who know the nominee. Advisor of the Year – This individual’s nomination will need a supporting narrative outlining his unique qualifications for this honor. This person should demonstrate the best qualities of what a DeMolay Advisor should be. The nominee does not have to be the Chapter Dad or Chairman. The Chapter he/she represents should be performing at a high level and he/she should clearly be the advisor most responsible for that Chapter’s success. Supporting letters can come from Chapter members, advisors, other Chapters, and/or members and/or adults who know the nominee; school, church and work, etc. Community Leader – This award will go to an individual who has demonstrated their commitment to the young people in our communities. As the young men in DeMolay grow and develop, they encounter any number of dedicated adults who try and help them reach their full potential. These people are the ones that we wish to recognize for making a difference in our communities. Some professions that may fall into this category are: teachers, counselors or other school leaders, a pastor/reverend or a member of the clergy, or a public official. Student – This is an award that will recognize an active DeMolay for achievement in scholastics. Several ideas that may be considered in this area are; a commitment to academics, willingness to help others, determined resolves to overcome obstacles and demonstrate hard work. This award does not necessarily have to go to the student with the highest grades. Rather, it is intended to go to a DeMolay who has worked hard to achieve certain personal goals. Masonic Leader – This award will recognize a member of the Masonic family who has been instrumental in advancing a particular Masonic organization to greater heights. Chapters should consider someone who has honored commitments and sacrificed in order to grow, sustain, or lead another Masonic body other than DeMolay.


OF THE YEAR PROGRAM: Nomination Form

Name in Full: ____________________________________________________ First Middle Last Address: __________________________________________________________ Street City State Zip Home Phone __________________ Work _____________________ Nominated for (check one): __ Ritualist of the Year __ DeMolay of the Year __ Sportsman of the Year __ Advisor of the Year __ Community Leader of the Year __ Student of the Year __ Masonic Leader of the Year Note: At least two letters of nomination, more would be much better – explaining, in detail, the reasons this person is particularly qualified for this honor must accompany the nomination when returned to: Mail to: Indiana DeMolay Headquarters P.O. Box 348 Franklin, IN 46131 All nominations and forms must be received by June 1, 2007.

Indiana DeMolay Chapter Of The Year Program Instruction Sheet

COTY program participants, Thank you for your interest in competing for Chapter Of The Year. The program is designed to urge Chapters to be well rounded and self-sufficient, and hopefully the membership of your Chapter will be motivated to work harder in some of their weaker areas because of the desire to win COTY. If this is the case, your Chapter will benefit greatly from attempting to reach the goals laid out in this program. The instructions are simple. To compete for the title of Indiana DeMolay Chapter Of The Year, your Chapter must:

1) Complete all eight of the required items listed on the Qualification Requirement Checklist. As the items are completed, please check them off and record the date.

2) Complete at least six of the eight subjective items listed on the Qualification Requirement Checklist. As the items are

completed, please check them off and record the date. If your Chapter is able to complete more than six it will help it stand out.

3) Sign and date the Qualification Requirement Checklist when completed. 4) Fill out the Chapter Questionnaire. The questions that require a long answer may be completed on a separate sheet of paper

and attached to the form. Also, you may include supporting documentation to help fully explain any of the items on the form (i.e. your term calendars, photos from events, copies of installation programs, signed visitation forms, etc). Point of emphasis: Please be aware that the selection committee will not be giving bonus points for a dazzling multimedia display or a packet that looks as if it were put together by a professional marketing agency. The goal of the supporting documentation is simply to supplement the Chapter Questionnaire, not to replace it.

5) Send the completed forms and supporting documentation to the Indiana DeMolay office by the date specified on the forms. The COTY packets will then be reviewed by a selection committee comprised of Senior DeMolays who are not associated with any of the competing Chapters. The committee will attempt to make an unbiased decision based solely upon the answers and supporting documentation in the submitted packets. The winner will be announced at Conclave with the rest of the “Of The Year” awards. This program is radically different from those in recent years, and it will require much more effort from the competing Chapters. Following are some suggestions to help make the packet submission process successful:

• Shortly after Conclave, select a COTY committee to be responsible for documenting the Chapter’s progress and call for

regular reports from the committee chairman. Also select an Advisor to work with the committee. • Review the qualification requirements and the questions on the questionnaire. Address as many as possible in the term plans

of the Master Councilors. • Do not procrastinate. Many of the questions can be completed throughout the year, so don’t wait until the last second to try

to pull things together. • Try not to double your work. If you compete in State Officer contests pertaining to publications, DeMolay week, obligatory

days, visitations, etc., make sure that you make copies of the forms before you send them in for the SO contest. They can also be attached to the COTY forms instead of entering the same information twice.

Good luck in your attempt to become the Chapter Of The Year. Win or lose, we feel that by implementing a plan to reach that prize your Chapter will be doing the things needed to become stronger and better represent DeMolay in Indiana. The COTY program committee

Indiana DeMolay Chapter Of The Year Program Qualification Requirement Checklist All COTY forms must be received at the DeMolay office by July 1. Chapter Name _______________________

Required Items Subjective Items

The chapter must complete at least 6 of the 8 items listed below.

q Membership Date Completed: _______________

The chapter must initiate a minimum of 12 new members during the year.

q PMC-MSA Date Completed: _______________

The chapter must earn this award during the year.

q RD Date Completed: _______________

Two or more members must be designated a Representative DeMolay during the year.

q Ritual Tourney Date Completed: _______________

The Chapter must have one or more credible team performance or have five or more credible individual performances at the Indiana State Ritual Tournament.

q Masonic Service Date Completed: _______________

The chapter must perform two or more masonic service events during the year.

q Athletic Tourneys Date Completed: _______________

The chapter must have one or more teams entered in one of the Indiana state athletic tournaments during the year.

q Civic Service Date Completed: _______________

The chapter must perform two or more civic / community service events during the year.

q Publications Date Completed: _______________

A chapter must publish four or more editions of a Chapter newsletter or e-letter in the year. A Chapter webpage is also acceptable if 4 or more articles are updated at least quarterly.

q Visitations Date Completed: _______________

The chapter must complete two or more visitations to different chapters during the year. These may be to events other than stated meetings, such as an installation, dance, initiation, x-box tournament, etc.

q DeMolay Month Date Completed: _______________

The chapter must complete a DeMolay Month program in which seven events related to the seven precepts of DeMolay are executed during the month of March.

q Ritual Date Completed: _______________

The chapter must open and close a meeting (including the 9 o’clock prayer) without rituals and with no assistance from other chapters at least once during the year using a minimum of 8 members

q Fund Raising Date Completed: _______________

The chapter must plan and execute two or more fund raising events during the year.

q Initiations Date Completed: _______________

The chapter must perform their own full form initiation at least twice during the year using a minimum of 8 members. The Initiatory and DeMolay degrees may be performed on the same day or on separate days.

q Social Events Date Completed: _______________

The chapter must plan and execute two or more social events during the year.

q Obligatory Days Date Completed: _______________

The chapter must hold an observance for all seven Obligatory Days during the year following the guidelines set in the current State Officer Program guide.

q Installations Date Completed: _______________

The chapter must plan and execute two public installation ceremonies with a minimum of 8 officers installed during the year.

* All usages of “year” references the Indiana DeMolay programs operational year beginning July 1 and ending June 30 With my signature below, I verify that the information on this form is accurate and that the items marked have met the criteria necessary for completion. Master Councilor _____________________________ Date ___________________ Chapter Advisor _____________________________ Date ___________________

Indiana DeMolay Chapter Of The Year Program Chapter Questionnaire All COTY forms must be received at the DeMolay office by July 1. Chapter Name _______________________

Section 1. General Information

Who have been your Chapter’s Master Councilors in the past year? __________________________________________

Did they create and hand out a copy of their term plans at the start of their term? ________________________________

How many Chapter Dads have you had in past year? ______ Name(s): ______________________________________

How many Council Chairmen have you had in past year? ______ Name(s): __________________________________

Was your Per Capita paid on time? ________ Was your ACR submitted on time? ________ How many times has the Youth Protection video been shown? ______ When? ________________________________ How many active Advisors and adult workers have worked with your Chapter this year? ___________ List any other information or unusual circumstances the Selection Committee should know (i.e. our Lodge burned in September, our Chapter Dad suffered a stroke in December, etc.)

Section 2. Membership and Initiations How many members have joined your Chapter in the past two years? 2003-04 ______ 2004-05 ______ What is your Chapters approximate “Active Membership”?

____ 1 to 10 ____ 11 to 20 ____ 21 to 30 ____ over 30

What is the total number of members on the Chapter’s roster?

____ 1 to 25 ____ 25 to 50 ____ 50 to 75 ____ over 75 How old is your Chapter? ____ Less than 5 years ____ 5 to 35 years ____ Over 35 years Approximately how many of your members have attended at least one DeMolay function in the past year? __________

How many full form initiations did your Chapter perform in the past year? ______ Were any done entirely by the Chapter members? _______ Were any completely performed without rituals? _______ Did your Chapter (min of 3 DeMolays) assist another Chapter in performing an initiation in the past year? ______ If yes, how many? ______

* All usages of “year” references the Indiana DeMolay programs operational year beginning July 1 and ending June 30

Section 3. Chapter Operation How often does your chapter “open and close” using officers and the DeMolay opening & closing ceremonies?

____ Never ____ Rarely ____ Majority ____ Always

What % of the stations are filled by different active members, giving parts from memory (without the ritual)?

____ 1 to 25 ____ 25 to 50 ____ 50 to 75 ____ over 75 When did the Chapter first open and close without rituals?

___________________ (mm/dd/yy) Has it happened again?

_________ If yes, how many times?

________ How often does your Chapter have business meetings? __________________

Obligatory Days

Describe what your Chapter did to observe each Obligatory day this year, and the date it occurred. If you have already submitted this information on forms for a State Officer Program, you may attach copies of them to this questionnaire. Devotional Day Date Observed ___________ Number participating __________ Brief description of the event:

Patriot’s Day Date Observed ___________ Number participating __________ Brief description of the event:

Educational Day Date Observed ___________ Number participating __________ Brief description of the event:

Day of Comfort Date Observed ___________ Number participating __________ Brief description of the event:

Section 3. Chapter Operation - Continued

Parent’s Day Date Observed ___________ Number participating __________ Brief description of the event:

My Government Day Date Observed ___________ Number participating __________ Brief description of the event:

Frank S. Land Memorial Day Date Observed ___________ Number participating __________ Brief description of the event:

Section 4. State Programs and Brotherhood Did your Chapter compete in a team event at the Indiana State Ritual Tournament? ___________ If yes, list each: ___________________________________________________________________________________

Did your Chapter have 5 of more individuals compete in individual events at the Indiana State Ritual Tournament? ______ If yes, list each: ___________________________________________________________________________________ _________________________________________________________________________________________________ List all Indiana State Athletic tournaments in which the Chapter participated: ____________________________________ _________________________________________________________________________________________________ How many visitations have been completed in the past year? _______ List each in the space below: Chapter visited Date Description of visit q Check this box if additional space was needed and additional visits are listed on a supplemental page.

Section 5. Event Planning List two events that your Chapter planned and executed this year of each type, and a brief description of the event. Civic Event 1 Event Date ___________ Number participating __________ Brief description of the event:

Civic Event 2 Event Date ___________ Number participating __________ Brief description of the event:

Masonic Service 1 Event Date ___________ Number participating __________ Brief description of the event:

Masonic Service 2 Event Date ___________ Number participating __________ Brief description of the event:

Fund Raising 1 Event Date ___________ Number participating __________ Brief description of the event:

Fund Raising 2 Event Date ___________ Number participating __________ Brief description of the event:

Section 5. Event Planning - Continued List two events that your Chapter planned and executed this year of each type, and a brief description of the event. Social Event 1 Event Date ___________ Number participating __________ Brief description of the event:

Social Event 2 Event Date ___________ Number participating __________ Brief description of the event:

Installation of Officers 1 Event Date ___________ Number participating __________ Brief description of the event:

Installation of Officers 2 Event Date ___________ Number participating __________ Brief description of the event:

Section 6. Communications and Public Awareness Did your Chapter publish four or more editions of a newsletter? ______ If yes, please attach copies. Did your Chapter publish four or more editions of an e-letter? ______ If yes, please attach printouts.

Does your Chapter have a website? ______ If yes, was the content significantly updated at least quarterly? ______ Did your Chapter release any news briefs in your community newspapers? ______ If yes, please attach copies. Did your Chapter run an ad in your community newspapers? ______ If yes, please attach copies. Did your Chapter run an ad or get mentioned on a community radio station? ______ If yes, please include if possible. Did your Chapter release any news briefs to DeMolay International or a Masonic magazine? ______ If yes, please attach

Section 6. Communications and Public Awareness – Continued DeMolay Month Did your Chapter obtain a DeMolay Month proclamation? ______ If yes, please attach a copy. If a proclamation was obtained, was it publicized in a local newspaper? ______ If yes, please attach a copy. Describe what your Chapter did to observe each precept, and the date it occurred. If you have already submitted this information on forms for a State Officer Program, you may attach copies of them to this questionnaire. Filial Love Event Date ___________ Number participating __________ Brief description of the event:

Reverence Event Date ___________ Number participating __________ Brief description of the event:

Courtesy Event Date ___________ Number participating __________ Brief description of the event:

Comradeship Event Date ___________ Number participating __________ Brief description of the event:

Fidelity Event Date ___________ Number participating __________ Brief description of the event:

Section 6. Communications and Public Awareness – Continued Cleanness Event Date ___________ Number participating __________ Brief description of the event:

Patriotism Event Date ___________ Number participating __________ Brief description of the event:

Section 7. Awards and Accomplishments Did your Chapter earn the Past Master Councilor Meritorious Service Award in the past year? _______ If yes, list each Master Councilor: _____________________________________________________________________

How many Chapter members earned their Representative DeMolay award this year? ______ List each: ________________________________________________________________________________________ _________________________________________________________________________________________________________________________ List other DeMolay accomplishments by your Chapter this year. Include individual and team awards such as LCC’s, BHK’s, ritualist pins, etc. List specific Non-DeMolay related accomplishments by your Chapter members this year. This could be church, school and community accomplishments. (i.e. 35% of the chapter’s high school members made the high honor roll, 8 members went on various church mission’s trips, H.S basketball MVP, 4 members are serving in the US Army, one state finalist in the middle school spelling bee, etc.)

q Check this box if additional space was needed and additional awards are listed on a supplemental page.

Section 8. Self Reflection and Promotion Describe one event where your chapter learned a great deal and explain how the chapter benefited (The event might have been a complete failure).

Other than Conclave what State event did your chapter most enjoy or most benefit from and why?

What has been your Chapters greatest area of improvement over the past year?

Tell the Selection Committee why your Chapter, on its own merits, should be selected Chapter of the Year.

q Check this box if additional space was needed to answer a question and is attached on a supplemental page.

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