indian railway finance compendium_combined

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ABOUT THIS COMPENDIUMThis is a compilation of Railway Boards circulars and instructions on the various aspects of Works Finance covering Surveys, Preparation of Estimates, Tenders, Contracts and Arbitration. The instructions have been arranged based on the subject and hence will not be in strict chronological order. This is basically an updation of a similar Compendium prepared by the office of FA&CAO/CN: Bangalore in 1996. We hope that this Compendium will serve as an useful ready reckoner especially to Construction Officers. This exhaustive compilation, consisting of around 500 circulars, was possible with the dedicated efforts taken by Shri M.S. Chandrasekaran, Sr. AFA/CN and his team consisting of Shri D. Bhaskar, Sr. SO(A) and Shri R. Murali, Sr. ISA. September 4, 2006 Chennai (VIJAYA KANTH) FA&CAO/CN Southern Railway

Chapter SURVEY A B C ESTIMATES A B C D TENDERS A B C D E F G H I. (i) (ii) (iii) (iv) J. (i) (ii) (iii) (iv) K. L. M. N.

Subject Survey estimates Private Sidings Codal life of Assets Sanction of Estimates Excess Over Estimates Break up of D & G charges General Tenders for Misc. Works Pre-Requisite for calling of Tender Approved List of Contractors Consultancy Contracts Mode of Tendering Guidelines For Certain Specific Type Of Works Constitution Of Tender Committee General Guidelines For Tender Committee Evaluation Of Offers EMD & SD Others Variations Risk Acceptance Of Offers/Award And Administration Of Contracts Award Of Contract Contracts Administration General Guidelines Negotiations Advances To Contractors General Guidelines Amendment To GCC- (Works Contracts) Sudhir Chandra Committee Report Bills

ARBITRATION A. A & R Act 1996Amendment To GCC In The Light Of A&R Act 1996 & Work Shop On A&R Act 1996 Appointment Of Arbitrators Arbitration Fees Award & Timely Settlement Of Arbitration Excepted Matters Award Of Interest & Pendantilite Interest SC Judgment On Excepted Matters In Case Against UOI. Vs. Sarvesh Chopra Improving Vigilance Administration Tenders. (ii)Vigilance Bulletin Issued By Board Miscellaneous

B. C. D. E. F. G. VIGILANCE A. MISC.

I. SURVEYA. SURVEY ESTIMATESSl.NO. 1 SUBJECT IN BRIEF Cut off Rate for Determining the Financial Remunerativeness of investment Proposals Revision of Survey Works Sanctioning of Survey Estimates Survey Estimates: Yard Stick Survey Estimates: Yard Stick Undertaking of Final Location Surveys through Contract Agencies Letter Dated 27.07.92

2 3 4 5

16.08.95 5.01.97 6.07.99 14.11.02

FA&CAOs Office, Madras-600 003, Dated: 7.8.1992. No. W.563/F/O/Vol.3 FA&CAO/CN/MS; FA&CAO/MTP/MS; FA&CAO/WST/PEP Sr.DAOs/MAS, TPJ, TVC, MDU, SBC; DAOs/MYS, PGT. Sub: Cut off rate for determining the financial remunerative-ness of investment Proposals revision of. ----Copy of Railway Boards letter No. F(X)II/87/FSC/1 of dated 27.7.92 is enclosed herewith for information and necessary action. Sd/for FA&CAO Copy of Railway Boards letter No. F(X)II/87/FSC/1 New Delhi, dated 27.7.92 addressed to The General Manager, all Indian Railways with copy to FA&CAOs, all Indian Railways and others. Sub:- Cut off rate for determining the financial remunerativeness of investment Proposals revision of. Ref:- Boards letter No. F(X)II/87/FSC/1(DUP) of 26.11.90 ----The question of revising the cutoff rate for determining the financial remunerativeness of investment proposals has been re-examined. It has been decided that taking into account various factors, the cutoff rate may be revised from the present level of 12% to 14% (Fourteen percent). The Revised rate of 14% will be effective from the works programme, 199394. Please acknowledge receipt. Sd/(G.SUMAN) Director Finance (Exp.) Railway Board.

GOVERNMENT OF INDIA MINISTRY OF RAILWAYS RAILWAY BOARD No.94/W2/SY/0/5 The General Manager, All Indian Railways The Chief Admn.Officer(c) All Indian Railways Except N.F.& Eastern Railways New Delhi, dated 16.8.95. The General Manager(Const.) N.F.Railway. Guwahati. The Chief Engineer (S&C), Eastern Railway, Calcutta

Sub: Survey works Sanctioning of survey Estimates. -----As per existing delegation of powers, General Managers are empowered to sanction survey estimates costing upto Rs. 5 lakhs each provided the surveys are included in the sanctioned budget. However, prior administrative approval of the Railway Board is required before sanctioning the survey estimates costing above Rs. 3 Lakhs and below Rs. 5 Lakhs. Railways have represented that sending all these survey estimates for sanction to Board increases paper work and also leads to avoidable delays. After careful consideration of the above issue, Board have approved the delegation of powers to General Managers to sanction detailed estimates for survey for New Lines, Gauge conversions and Doublings included in the Budget (Demands for Grants) or sanctioned separately at the rates indicated below or at the cost entered into the Budget document, whichever is less. i) ii) iii) Preliminary Engineering cum Traffic survey upto Rs. 6000 per Km. Final location Survey upto Rs. 16000 per km. Updating of survey within 10 years and Gauge conversion surveys upto Rs. 3000 per Km

For Survey for other than new line, Gauge conversion, and Doublings works the detailed estimates in excess of Rs. 5 lakhs will continue to be sanctioned by the Board as hitherto. This issues with the concurrence of Finance Directorate of the Ministry of Railways. (K.P Singh) Executive Director / works. Railway Board

GOVERNMENT OF INDIA MINISTRY OF RAILWAYS RAILWAY BOARD No.94/W2/SY/0/5 The General Manager, All Indian Railways The Chief Admn. Officer(c) All Indian Railways Except N.F. & Eastern Railways. The Chief Engineer (S&C), Eastern Railway Calcutta. Sub: Survey Estimates. Following yardsticks were fixed in 1989-90 for conducting various types of surveys:1. 2. 3. Reconnaissance Survey @ Rs. 3,000/km. Preliminary Engg-Cum-Traffic survey @ Rs. 6,000/km. Final Location survey @ Rs. 16,000/km. New Delhi, dated 3.1.1997. The General Manager(Const.) N.F.Railway. Guwahati.

Some of the railways have represented that the yardsticks fixed for conducting the surveys are inadequate keeping in view the heavy escalations during the last about 6 years, and therefore, desired that the yardsticks may be revised upward. The matter has been reviewed accordingly and Board have Approved the following revised yardsticks for conducting various types of surveys:1. 2. 3. 4. Reconnaissance Survey @ Rs. 4,500/km. Preliminary Engg-Cum-Traffic survey @ Rs. 9,000/km. Final Location survey @ Rs. 24,000/km. Updating of surveys:i) Less than 10 years Rs. 4,500/km ii) More than 10 years Recee @ Rs. 4,500/km. - PETS @ Rs. 9,000/km Gauge conversion surveys - @ Rs. 4,500/km.

5.

Accordingly, the limits fixed earlier vide Boards letter of even No. dated 16.8.95, for sanction by General Manager, of the detailed survey estimates pertaining to new lines, Gauge conversions included in the Budget, also get revised as above. This issues with concurrence of Finance Dte. Of the Railway Board. (M.C.GAMBIR) DEPUTY. DIRECTOR \WORKS-II RAILWAY BOARD.

GOVERNMENT OF INDIA MINISTRY OF RAILWAYS RAILWAY BOARD No.94/W2/SY/9/5 The General Manager, All Indian Railways The Chief Admn. Officer(c) All Indian Railways Except N.F. & Eastern Railways. New Delhi, dated 6-7-1999. The General Manager(Const.) N.F.Railway. The Chief Engineer (SC), Eastern Railway, Calcutta

Sub: Survey Estimates. Consequent upon the implementation of the recommendations of the Fifth Pay Commission, requests had been received from some of the Railways that the yardsticks fixed vide Boards letter of even number dated 3-1-97 for conducting the surveys be revised upward. The matter has been reviewed and Board have approved the following revised yardsticks for conducting the various types of surveys departmentally: 1. 2. 3. 4 Reconnaissance Survey @ Rs. 6,750/Km. Preliminary Engg.-Cum-Traffic Survey @ Rs.13,500/Km. Final Location Survey @ Rs. 36,000/Km. Updating of Surveys: i. Less than 10 years - @ Rs. 6,750/Km. ii. More than 10 Years - Recce. @ Rs. 6,750 /Km. - PETS @ Rs.13,500/Km. 5. Gauge conversion surveys- @ Rs. 6,750/Km. Accordingly, the limits fixed earlier vide Boards letter of even number dated 16-8-95, for sanction by General Manager, of the detailed survey estimates pertaining to New Lines, Gauge conversions included in the Budget, also get revised as above. This issues with concurrence of Finance Dte. of the Railway Board.

Sd/(V. K. DUGGAL) JOINT DIRECTOR/WORKS-Il RAILWAY BOARD 1. 2. FA & CAO(C) All Indian Railways DAI/Railways (45 copies ) Sd/For Financial commissioner/Railways

GOVERNMENT OF INDIA MINISTRY OF RAILWAYS RAILWAY BOARD No.97/W-2/Surveys/CR General Managers All Indian Railways Chief Admn. Officers / Con. All Indian Railways Sub: Undertaking of Final Location Surveys through contractual agencies ----The question of permitting the Railways to entrust surveys to private agencies has been under the consideration of the Board for some time. Board have now decided that the work of final location survey may be outsourced to outside agencies based on the following guidelines:(i) It is beyond the capacity of the Railway to complete the survey in a reasonable time frame, New Delhi, dated 14.11.02.

(ii) The personal approval of General Manager with the concurrence of FA&CAO (Open Line) should be taken. (iii) The accepted rates should not exceed the yardsticks circulated by Board. (iv) The survey tender should be treated as works contract. The tender committee will be at SAG level with acceptance at the level of CAO/C Irrespective of the value of the contract. Board desires that a comprehensive review of survey staff may be made and reductions made, wherever necessary as a result of outsourcing. The Board has