india election 2014- duty of polling officers

WELCOME

GENERAL ELECTION 2014

Dear brothers, sisters and friends

Give Your People a Reason To Remember

Your Name

The POWER of the people is stronger than the people in

POWER.

ELECTION PROCEDURES

a. Constitution of Indiab. Representation of Peoples Act, 1950

c. Representation of Peoples Act, 1951

d. Conduct of Election Rules, 1961

e. Election Symbols (Reservation and allotment) order 1968

f. Delimitation of Parliamentary and Assembly Constituencies Order

g. Indian Penal Code 1860

HOLY BOOKS OF ELECTION.

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DUTIES AND FUNCTIONS OF POLLING OFFICERS

DUTIES AND RESPONSIBILITIES

• PRE POLL RESPONSIBILITIES.• POLL EVE

RESPONSIBILITIES.• POLL DAY RESPONSIBILITIES.

Pre Poll Responsibilities..

• Know The Procedures-www.eci.nic.in

• Attend First Level Training .• Attend Second Level Training.• Obtain Postal Ballot and cast

your vote.

7 am -AT THE DISTRIBUTION CENTRE.

1.EARLY Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. casting postal ballot/obtain EDC

5. Collect and check Polling Materials.You have to get 92 items.

POLL EVE RTESPONSIBILITIES

At the Polling station.

At the Polling station.

1. Two Notices.2. Lunch/rest.3. Know Your Polling station.4. Know Your Polling Area.5. Issue pass to the polling agents.6. Poll monitoring SMS – You haveto send

9 sms to 54242 during your duty. The polling officers have to register their mobile numbers for this purpose.

Poll monitoring SMS.

Mobile Registration.

EPM<SPACE>A###P###MR

Example…. EPM A105P125MR

AC 105 and PS 125

Send SMS to54242


Mock Poll Conducted.

EPM<SPACE>##MC

Example…. EPM 10MC

Means ……….. mock poll conducted with 10 agents.

Send SMS to54242


Poll started. EPM<SPACE>PS

Example…. EPM PS

Send SMS to54242

Poll monitoring SMS.VOTE COUNT Hourly

report.

EPM<SPACE>M###F###VC

Example…. EPM M234F209VC

Means Male234 and female209 voted

Send SMS to54242

Poll monitoring SMS.People in Queue at 6PM.

EPM<SPACE>###PQ

Example…. EPM 49PQ

Means 49 people in Q at 6PM Send SMS to54242

Poll monitoring SMS.Final Count of voters.

EPM<SPACE>M###F###FC

Example…. EPM M543F529FCSend SMS to54242

Poll monitoring SMS.Final Count of voters after close of

Poll.

EPM<SPACE>M###F###FC

Example…. EPM M543F529FCSend SMS to54242

Poll monitoring SMS.Poll Party Departed.

EPM<SPACE>PD

Send SMS to54242

Poll monitoring SMS.Duty Over.

EPM<SPACE>DO

EPM DO

Send SMS to54242

200 M.

2 PM –setting up the Polling station.

1. Remove Symbols/slogans.2. Arrange Furniture.3. Voting Compartment.4. Queue system.

Setting Up Of P.Ss

• Separate Q for Men and women• Separate Entry and Exit for voters• Space for Polling Agents• Overall vision posibble from P.Os Table• CU-BU interconnecting cable 5 m length does

not obstruct the movement of voters• Voting Compartment must be away from polling

personnels and polling agents , and not placed near window or door

CHECKING OF E V M

• VERIFY No. and NAME OF P S ON ADDRESS TAG

• Cand. Set section of CU is duly sealed• COMPARE THE MACHINE NUMBER ON

METAL LABEL AND STICKER.,• P S No. INDICATED ON STICKER AND

ADDRESS TAG. • Check battery power by put to ON

switch, after that put OFF .

CONTROLUNIT

BALLOTINGUNIT

CHECK YOUR EVM AND PRACTICE MOCK POLL.

CU –IC--BU

READY LAMP AND BUSY LAMP

CONTROLUNIT

BALLTINGUNIT

MOST IMPORTANT POLLING MATERIALS

Ballot Unit

• If candidates is 2 to 15 One BU is Needed.• Slide switch set by RO at position 1 .• Ballot paper fixed on BU properly alligned.• BU is duly sealed & secured in 2 places.

1.Marked copy of PHOTO Electoral roll

2.Register of Voters (17 A)

3.Voters Slip

4.Indelible ink

5.Tendered Ballot paper

6.Arrow cross mark

7.Self inking pad

8.Metal seal

9.Copy of specimen signature ofcandidate / Election agent


17. P.Os. REPORT TO OBSERVER

10.Paper seal

11.Strip Seal

14.Presiding Officer’s Diary

15.Sample of EVM Balloting Unit

16.DECLARATIONBY THE PRESIDING OFFICER

13.Address tag

12.Special tag


A detailed list of polling materials

(92 items)incorporated in

Annexure V of Presiding Officers

Hand Book.

Marked copy of Electoral Roll

• Marked and for Marking ,it is called Marked Copy.

• Marked with “DELETED” ,’”PB”’ ,””CSV’’

Not Contain any other Marks or Remarks.

(1st Polling Officer put Diagonal mark on the entry of elector’s colomn,put circle on sl.no. of women electors.)

Verify Electoral Rolls.

• 2 Working copies + 1 Marked copy are identical and complete in all respets

• Marked copy have a certificate of ARO.• Pages start with 1 in all copies.• Any Correction ,Deletion, Omission same

in all copies.• Duly signed by ERO/AERO• Printed serial No. of voter is not corrected.

Polling agents.

4 PM-09-04-14.

RP Act 46. Appointment of Polling Agents; A contesting candidate or his election agent may appoint in the prescribed manner such number of agents and relief agents as may be prescribed to act as polling agents of such candidate at each polling station provided under section 25 or at the place fixed under sub-section (1) of section 29 for the poll.

polling agents..

Verify Appointment letter in Form No.10

Cancellation of a P.A.by candidate or his election agent

Compare specimen signature of P.A.

Issue Pass for polling agents

2.APPOINTMENT OF POLLING AGENTS

48. Revocation of the appointment or death of a polling agent or counting agent.—(1) Any revocation of the appointment of a polling agent shall be signed by the candidate or his election agent and shall operate from the date on which it is lodged with such officer as may be prescribed, and in the event of such a revocation or of the death of a polling agent before the close of the poll, the candidate or his election agent may appoint in the prescribed manner another polling agent at any time before the poll is closed and shall forthwith give notice of such appointment in the prescribed manner to such officer as may be prescribed.

BEFORE COMMENCEMENT OF POLL

Seating Pattern of polling agents

1. Candidates recognized by the National Parties

2. Candidates recognized by the State Parties

3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.

4. Candidates of registered unrecognized parties

5. Independent candidates

2.Appointment of Polling Agents

Ask for their co operation.

1. To ensure their presence at 6AM-Mock Poll

2. To ensure the presence of voters at 7AM- starting of poll.

3. To prepare list of dead/absentee/shifted voters.

4. Enforcement of Election law.

Polling Agents.

No Mobiles for polling agents/voters.


ECI authorised photographer can enter but Prohibited to take photo of the activities inside the voting compartment. .

Mobiles of polling officers should be in silent mode.

No photography/No Video inside PS.

Maintaining SECRECY.

.

POLLING DAY --6 AM.

1. ASSIGNMENT OF DUTIES TO POLLING OFFICERS

2. Appointment of Polling Agents

3. Preparation of EVM

4. Mock Poll

5. Sealing of EVM

III. 1 hour -BEFORE COMMENCEMENT OF POLL

6 AM -POLLING DAY.

1. Need not wait for all agents.

2.Convince the agents.

3.Issue Mock Poll Cetificate.

5. Sealing of EVM

6 AM-6.30 AM.MOCK POLL

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Assignment of Duties to Polling Officers.

1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER

1st Polling OfficerIn charge of marked copy

Verify the ID card /voters slip from the voter and Read out (loudly) serial No. and Name of the voter in the electoral roll

Minor errors in the EPIC and Electoral roll may be ignored and over looked.

DUTIES 1ST POLLING OFFICER

PB

Marking in the Photo Electoral Roll

FOR WOMEN VOTERS

Issuance of Voters slip

First ---Apply indelible ink(get enough time to dry the ink)

From the upper tip of the nail to the bottom of the 1st joint on the left forefinger

Chapter 19 of P.O.s HB

DUTIES OF 2nd POLLING OFFICER

Fill up the form 17A (Register of Voters)1.sl.no.2.sl.no in electoral roll3.sign./Thumb4.Remarks-last 4 digits of epic no.

These duties can be performed by the presiding Officer,where the number of Electors is small.

DUTIES OF 3rd POLLING OFFICER

Receive the voters slip from the elector.Ensuring indelible ink mark on finger and check the sl.no. of voter’s slip-Allow voting by Activating the Balloting Unit by clicking Ballot button of Control Unit.Watch how the voter behaves in the voting compartment.

4. Mock Poll

BEFORE COMMENCEMENT OF POLL

IF THERE IS NO MOCK POLL AT A P.S.,THERE SHALL BE NO POLL AT THAT P.S.

MOCK POLL -- 1

Set to zero (0)

By press “clear” button

Press “Ballot” button. Busy lamp in the

display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN

Ask any polling agent

to press any of the candidate’s blue button

on the ballotingunit Then the

Ready Green lamp

on the

balloting unit

will go off.

MOCK POLL -- 2

Simultaneously the candidate’s lamp

near the button will start

glowing RED

Also a ‘beep’

sound will be heard from the

control unit

MOCK POLL -- 3

After a few seconds, the red light near the Candidate’s name , and red light in the CU (busy lamp ) and the beep sound will go off

This indicates

the recording

of vote done in the

Control Unit

MOCK POLL -- 4

Repeat the process with

the remaining agents

Press

“Total” button

for tallying the

total votespolled

At the end of mock poll,

press “CLOSE”button

MOCK POLL -- 5

Next press

“Result”button

Then the display

panel will showthe result

Next press “Clear” button

and show the count zero (0)

to the agents

MOCK POLL -- 6

5. SEALING OF E.V.M

III. BEFORE COMMENCEMENT OF POLL

Sign by

Presiding Officer

and Polling Agents

on the paper seal

.

SEALING OF EVM -- 1

Fixing ofGreen

Paper Seal

SEALING OF EVM -- 2

Front side Back side

Sign by

PO and

Candidate

or Agent

Special Tag

Should besealedusing

Twine thread

SEALING OF EVM -- 3

Seal inner door with spl. tag

Election To: (Lok Sabha or Legislative Assembly)

From: (No. and Name of)Constituency

Control Unit/ Balloting Unit No.: (ID number)

Serial No. & Name ofPolling Station Where Used ……..…….… …

Date of Poll:………………………………………

Closing and

Sealing of

outer cover of

result section

Attachaddress tag

SEALING OF EVM

Fixing of strip seal

SEALING OF EVM

1.Machine contains no votes and it is sealed properly.

creating TRUST….. Before the poll,convince the agents

2. The register of voters in 17A contains no entries3. The marked copy of electoral roll is in good condition.

Presiding Officers Diary

PO starts to prepare election records.Dont wait for the last minute.

Certificates/declaration/accounts.

Visit sheet.

16 points report.

COMMENCEMENT OF POLL-Maintaining secrecy

Mock poll certificate prepared.

7AM- Polling starts.Men,Materials,Machine READY

Warning. &SMS

Machine sealed

Declaration..

WARNING ABOUT SECRECY OF VOTING

128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or other person who performs any duty in connection with the recording or counting of votes at an election shall maintain, and aid in maintaining, the secrecy of the voting and shall not (except for some purpose authorised by or under any law) communicate to any person any information calculated to violate such secrecy: [Provided that the provisions of this sub-section shall not apply to such officer, clerk, agent or other person who performs any such duty at an election to fill a seat or seats in the Council of States.].(2) Any person who contravenes the provisions of sub-section (1) shall be punishable with imprisonment for a term which may extend to three months or with fine or with both.a.

1.COMMENCEMENT OF POLL

c. Declaration by the Presiding Officer

b. At the stroke of the hour fixed

a. Warning about secrecy of voting

d. Precautions about indelible ink

e. Maintenance of register of voters in form No.17 A

f. Maintenance of PO’s Diary

g. Maintenance of visitors sheet

h. Entry of voters to PS to be regulated

IV. DURING THE POLL

1.Commencement of poll


WHO CAN ENTER.

Separate Queues

for men and

women

Infirm/Women voters

with babies in arms

may be given precedence


1.The electors

2.The Polling Officials

3.Each candidate, his election agent and one pollingagent of each candidate at a time

4.Persons authorized by the Election Commission

5.Public Servants on duty

6.Child in arms accompanying an elector

7.A person accompanying a blind or an infirm voter

8.Identifying officers

2. Admission into the Polling Station

1.Will be present in the voter assistance booth.

2.Issues official voters slip from ECI.

3.Voters slip contains photo and EPIC details of the voter

4.Voters slip itself is a valid identification document.

6.You can seek his assistance to identify the voter when his identity is challenged.


Your Booth level officer.

Cannot enter the polling station without your permission.


Helps to maintain Law and order.

Helps to enforce election law.

Your POLICE OFFICER.

Normally he will be the Village officer in the locality.


Helps you/supports you/guides you.

Responsible for providing the basic infrastructure.Responsible for providing the Election materials

Your SECTORAL OFFICER.

YOUR CHALLENGES…………………?

ENFORCEMENT OF ELECTION LAW.

Prohibition of canvassing in or near PS

Canvassing of Votes-100M

Soliciting the vote of any elector

Persuading any elector not to vote for any particular candidate


Enforcement of Election Law

c. Prohibition of canvassing in or near PS

Persuading any elector not to vote at the election

Exhibiting any notice or sign relating to the election

--are punishable under section130 of the RP Act.

3. Enforcement of Election Law

d. Other offences

Disorderly conduct in or near PS (section 131)

Misconduct at the PS (section 132)

Failure to observe procedure for voting (section 132 A)

Illegal hiring or procuring of conveyance (section 133)

Breaches of Election duty (section 134)

Going armed to or near PS (section 134 B)

Booth capturing (section 135 A)


3. Enforcement of Election Law

Smoking to be prohibited inside the PS

Polling agents are not permitted to bring mobile phones inside the PS

Photography prohibited inside the PS

Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.

Impersonation is punishable under the Indian Penal Code

d. Other offences




2.CHALLENGED VOTES.

Challenged Votes- Vote or jail..?

Challenge Fee Rs 2.

Summary enquiry

Burden of Proof

Vested upon the challenger.

Return/forfeiture of

challenge fee.


3.UNDER AGED VOTERS.

a. Declaration of Elector about his age

Obtain declaration

as in annexure X

Inform the penal provision in

section 31 of the R.P.Act

Imprisonment for one year or fine or both

2. DUTIES AND FUNCTIONS OF POs



4.COMPANIONS.

Voting with the help of companions.

Obtain declaration.Above 18 years.

Should not assist multiple voters.PA or PO cannot act

as companion.

Imprisonment for one year or fine or both

BLIND OR INFIRM


5. TENDERED VOTES.

Not allowed to vote in the

EVM.Issue

Ballot paper.

Vote already done by A BOGUS VOTER

Entries made in the

Voters register

Keep Polled Ballots

in a special cover.

Tendered Vote.


6. CSV-PROXY VOTERS

VOTINGBY

PROXY(CSV)

Must be a resident of the constituency concerned

Should have at least 18 years of age

Shall not be disqualified for regn. as an elector

Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A


7. VOTERS HESITATED TO VOTE.

TIONS OF POs 4. ELECTORS DECIDE NOT TO VOTE.

Electors deciding not to vote

Never change the Sl.No in 17 A

Shall not Compell to cast

his vote

Inscribe “Refused to Vote”

in remarks column of register

of voters (17 A)

SignatureOr thumb

impression of the elector against the

entry


8. VOTERS VIOLATED THE VOTING PROCEDURE..

4. REFUSAL TO OBSERVE VOTINGPROCEDURE.

Refusal to observe voting procedure

Withdraw and cancel voters slip

Inscribe the fact in Register

of Voters

Put signature below theentry in the

remarks column

Never change the Sl.No in 17 A


A VOTER VIOLATING THE VOTING PROCEDURE OR SECRECYOF VOTING SHALL NOT BE ALLOWED TO VOTE.

Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both

as per section128 of the Representation of People Act , 1951.



9.VOTERS COME WITH EDC..


10. EVM –BU complaint-Entry of the PO in the compartment.


10. EVM –BU complaint-Entry of the PO in the compartment

6 PM- CLOSING HOUR

Announce the fact a

few minutes before the

hour appointed

CLOSING HOUR-6 PM

Permit Electors present at the

PS at the hour

appointed-

Distribute slip with

signature in full.


Press “close” button of CU

Show the “total”

in the CU and record in 17 C

CLOSING OF EVM



Supply attested copies

of 17 C to PollingAgents

Closing of Voters

Register (17 A)

Red Line.

CLOSING OF EVM



DECLARATIONAT THE END

OF THE POLL



V. END OF THE POLL



V. END OF THE POLL

Place the Control Unit

and Balloting Unit in their

carrying cases, close

andseal with the Address tag

DECLARATIONAFTER SEALING

THE EVM



V. END OF THE POLL

5 special covers not to be sealed.

1. Cover containing

17 C(duplicate)

2. Cover containing Declaration

of PO

3. Cover containing PO’s Diary(duplicate)

4.Cover containing visit sheet and 16 point report.5.Acquittance.


Packet No. IStatutory Covers GREEN

Packet No.IINon-Statutory Covers Yellow

Packet No.III

Packet No.IV.

SEALING OF ELECTION PAPERS



PACKET No. I(Should be super scribed as “Statutory Covers”)

1. Sealed Cover containing marked copy of electoral roll and List of CSVs

2. Sealed cover containing the Register of Voters (17 A)

3. Sealed Cover containing voters slips

4. Sealed Cover containing unused tendered ballot papers

5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.

Covers to be sealed.



PACKET No.II(Should be superscribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.

3. List of blind and infirm electors in Form 14 A and the declaration of the companion.

4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)

5. Receipt book and cash, if any, in respect of Challenged votes

Covers need not be sealed except one.



6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

10. List of challenged votes in Form 14 (Sealed Cover)

9. Unused and damaged special tags

PACKET No.II



(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO

2. Manual of EVM

3. Indelible ink set without leakage

5. Metal seal of the PO

4. Self inking pad

6. Arrow cross mark

7. Cup of setting indelible ink.

PACKET No.III



All other items such as Voting compartment,Waste paper basket,

Polythene bag, etc…..

PACKET No.IVPREPARATION OF ELECTION PAPERS



Give Your People a Reason To Remember

Your Name

.

• T.J Joseph.• Adhikarathil.• S H Mount.• Kottayam.

india election 2014- duty of polling officers

Education