"increasing access to archival knowledge through archival cooperation and partnerships: a...

"Increasing access to archival knowledge through archival cooperation and partnerships:

A proposal for enhancing networking and linkage

capabilities among academic archives

in developing countries”By

Fe Angela M. Verzosa

August 2004 Increasing access to archival knowledge - Fe Angela Verzosa

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ICA-SUVcollaboratehave partnering

schemesnetwork

to bridge the digital divide…


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Success… last 10 yrs. and future

members exploit collaboration and networking opportunities

ICA-SUV


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Early Attempts at Collaboration International

cooperation difficult to achieve because of geographical distance

in Southeast Asia, what has been done conferences seminar-workshops publication of

journals


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Cooperative regional projects-

Conference on Research Materials

1969 – Puntjak, Indonesia

CONSAL1970 - Singapore

SARBICA1971 - Manila

•Regional Microfilm Clearing house• SEA Microfilm Newsletter, Dec 1972-1993


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Cooperative regional projects- Masterlist of SEA

Microforms (MSEAM) published 1978 updated 1985 36,000 entries from 44

institutions Indonesia Malaysia Philippines Singapore Thailand

• 2000 - SEACAP approved digitization

• funded by Japan foundation

• accessible at http://mseam.seas.edu.sg.


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…in the Philippines Research Mgt. &Archives Office

(RMAO)

Consejo Superior De Investigaciones Cientificas

(CSIC)

catalogs of centuries old documents during Spanish colonial period


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Consortia in the Philippines

shaped by needs and interests

informal and voluntary borne from institutional

linkages established for inter-lending government sponsored (2) spearheaded by professional

organizations


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NCA - Nat’l Committee on Archives

provide technical assistance to institutions

conduct training for potential archives

create a database of the Philippine’s archival resources


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Barriers to Cooperation

geography lack of funding and

commitment episodic communication

among cooperating partners

proper level of benefit flexible, adaptive consortial arrangements copyright issues reluctance of major repositories to participate


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Barriers to Cooperationothers:

rivalry and competition mistrust and jealousy politics and personalities different institutional priorities indifferent institutional administrators unequal development and parochialism skepticism fear of loss reluctance to take risks pervasive lack of tradition of cooperation


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Proposals for new avenues at Collaboration

seek new avenues

better alternatives

INTERNET free or low cost expense becomes

minimal


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Internet: effective means of networking value and focus is full text rather

than catalog of bibliographic information

there is a more urgent need for content on the Internet

carefully explore content as the focus of cooperative projects


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INTERNET as a cooperative medium -

large volumes of paper do not have to be transported

lost electronic materials in transit are simply re-transmitted

offers immediacy, conservation, and retrievability


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Joint publication of electronic journals

open avenues for increasing access to archival resources

academic information pertaining to Asia and other remote regions will be available on the Web

scholars & researchers gain access to information extremely difficult to locate

solve complex problems of document delivery service


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Sinupang Lasalyano

on-line journal of DLSU Archives

on trial indexed searchable by

OAI engines open journal system designed by Public

Knowledge Project freely distributed support the open

access publishing of scholarly resources


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facilitates collaborative action

members participating in this project organize the open archives on a

discipline-oriented basis decide the party(ies) responsible for

launching, managing, and maintaining the system

ICA-SUV


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Digital Archives Collaboration

establish as many websites and encourage cooperation

the more participants involved, the better to achieve efficiency and effectiveness

IT enables archival information to be accessed anywhere anytime by anyone


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National Archives - Philippines

started digitization project in 1998

13 million ++ historic documents

not accessible in the world wide web

How many more such digital projects are ongoing but are not accessible in the web?

?


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National Archives - Japan

spearheaded by Japan Center for Asian Historical Records (JACAR)

provides image data of official documents of relationship between Japan and its Asian neighbors

offers "anyone, anytime, anywhere" access

free of charge


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National Archives - Japan

Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945

download and print it out easily

6.5 M images scanned 2 M images every year

will be added documents were

microfilmed/ converted into digital format


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results in a single point of access to digitized archival materials

on evacuation and internment of thousands of Japanese Americans during WWII

Curatorial and digital collaboration was made possible through California Digital Library’s Online Archive of California

a big contribution to academic research.

Japanese American Relocation Digital Archive


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Collaboration - attractive alternative for

poorer nations better endowed countries

extend assistance by providing required funds needed technical expertise and

training, technology infrastructure or network

mechanism


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Collaboration - SUV can initiate

launching of an international network of institutional repositories,

matching institutions with common interests, needs, and requirements.


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Solution- require permission to

the digital contents focus on works free

from copyright

Copyright Concerns -

one of the most serious barriers


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International Collaboration on archival training & education

SEA academic archivists have limited opportunities funded are government

archivists and records manager

grants are limited to government-to-government arrangements


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State Archives Department -Vietnam

sent its staff to Algeria, Indonesia, China, Japan, France & Laos

accepted archivists from neighboring countries

trained 25 Vietnamese on conservation and restoration in Hanoi held jointly with the Tokyo Conservation and

Restoration Center under a Japan Foundation grant


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Internet-based distance education

offers an alternative to the more expensive traditional teaching

offers the opportunity to develop archival training through distance education


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Academic archivists in the Philippines

no formal education in archival studies

post-appointment training limited to 2-3 days on basic courses appraisal, arrangement and description

conducted by archivists who lack formal education in archival studies


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SUV’s on-line training tap a team of archival

educators decide what teaching

competencies needed for online educators to become effective in handling in-service professional

postgraduate distance training in basic archival courses


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ICA-SUV

leading the way... leading the way...

Good day to all!

"increasing access to archival knowledge through archival cooperation and partnerships: a...

Documents

increasing access

verzosa slide

archival cooperation

cooperation slide

minimal slide

retrievability slide

philippines archival

public knowledge project