incident cost accounting presenter, area agency agenda l icars history/status/purpose l uses of...
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Incident Cost Accounting
Presenter,
Area
Agency
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AgendaAgenda
ICARS History/Status/Purpose Uses of ICARS ICARS Basics Where to get ICARS ICARS Demo Hands on Exercises
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ICARS HistoryICARS History
1990--Original development 1991-1997--Expansion in FS and States 1998-1999--Conversion to Windows,
Access and Visual Basic 2000-2001--Incorporation into I-Suite
2003--Conversion to MSDE
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I-Suite Applications
ICARS ITS
Future App’s
IRSS
IAP
Incident Time System
Incident Action Plan
Incident Resource Status System
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PurposePurpose
Cost Analysis Management Support Strategic Planning Cost Apportionment/Sharing Cost Documentation
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Cost Analysis
• Fire camp vs Motel vs Other• Spike camp vs Transportation• Retaining or releasing Lowboys• Airtankers vs Helicopters• Type 1 vs Type 2 Helicopters• Direct vs Indirect Attack
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ICARS Special Reports• Costs by Agency• Costs by Contracting Agency• Costs by Cost Centers• Sorts by hourly cost• Helicopter vs Airtankers• Local resources• Other breakout designed by
the user.
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Basic Cost Summaries
Daily Resource Records
Accurate Cost-Sharing
Accurate Projections
Data Sharing withOther SystemsBase for Analysis
Detailed Tabular Reports
Graphs-Detail & General
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RESOURCE TABLE FIELDS
Agency Look-Up Table
Unit Look-Up TableKind Look-up Table
Incident #
Release Date
Assign Date/Check In Date
Contracting Agency Lookup
E=Equipment
O=OverheadC=Crews
Resource Order Number Resource Name
Be Specific
Any Reference Info
Status of the Resource
C=CommittedD=Demobed
A=Aircraft
S=Supplies
Should be unique
From IRSS-Not editable
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DAILY TABLE FIELDS
How Many?
Cost per Unit
Number
Worked
Calculated
How are they paid?
Tied to Cost-share- Also for Reference
Utilization Report
Lock from editing
Cost Level
Date
System Generated
E=EstimateU=User UpdatedA=Actual (From ITS)
From Rate TableFrom ITS
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To ADD a new record.
Data Filters
Clicking a column heading will sort that column
Incident Resource TypeReleased/Not Released
Search by Column based on search criteria
If you want to add a record similar to an existing one highlight the record and select COPY.
To DELETE a record, select it and then click DELETE
All records can be edited by clicking into the record
Actions affecting the Resources Table entries
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Checkboxes to display the daily table and turn on/off the flowdown effects Print the existing Resources or Daily
Table
Creates Daily records from the Assign or Check in date to the release or current date
Check in date from IRSS. You can’t change it but you can enter an Assign Date to override it.
Lock or unlock all Daily records for the selected resource
Utilize customized rates as defaults
Check to see the total for the resource selected.
Update ICARS by creating daily records, pulling in ITS postings or just refreshing your view.
Updated info will flow down to all days below
Bar to show more/less Daily records
Actions affecting the DAILY table entries
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Helicopter Daily Record
If Dropping Retardant show $$
Split Flight Dollars between water or retardant drops and other tasks
Split Flight Hours between water or retardant drops and other tasks
Enter the actual gallons of water or retardant
Other fields for information only
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Standard Graph
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Standard Graph
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Reporting Categories—The Incident Category is the most typically used
You select which incident you want and a date range, if you don’t want the entire incident.
Report formats—Click the format you want. Most used are the Weekly Summary, Daily Summary and Incident Category Total (for multiple incidents.
You can select only a subset of the data.
Print directly or preview your report
Reporting Screen
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Weekly Summary Report
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Daily Cost by Resource Category
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Weekly Detail Report
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Daily Cost by Individual Resource.
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By Kind by Cost Report
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Will sort records by Unit Cost
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List Of Kinds
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Rates table includes a standard rate for most Kinds of resources
Rate Area for use if customized rates were created
Select Kind to see Rates Rates can be set up for different agencies
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis
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Detail Report
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Enter Projection information
Calculates the Quantity and Cost from current day records in the Resource Table
Only pulls in Direct resource Kinds
Uses the Kind table to calculate # of People
User Adjusts the Quantity for future days to match the appropriate projection
Support costs are not analyzed separately. All support costs (based on an indicator in the kind table) are added together and distributed on the following calculation.
(Current Day Total Support Cost/Current Day Total Direct Personnel) x Future Day Direct Personnel
Projections Module
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Support Calculation
Projected DaysCost Categories
Total Projection
Projection Report
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Reference Materials/Help
• Quick Reference Guide
• User Guide
• Website -- www.fs.fed.us/r6/isuite
• Helpdesk
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New Website Location
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Where to get ICARS
• ICARS—Quarterly release schedule
• Part of entire I-Suite Installation
• Internet -- www.fs.fed.us/r6/incident
• I-Suite CD Distribution--Limited
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And Finally,
Blessed Are They That Back Up Their Data
For They Shall Know Not The Wailing And Sobbing of the Unprotected
And Neither Shall Their Childrens’ Children
Sing Songs of Lamentation and Woe
The Psalm of Gates:
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Feedback
• Comments
• Suggestions