Inception Seminar: Introduction

NSA-LA Thematic programme - Management of the Project Cycle and Monitoring of Project ImplementationBrussels, 7-8 November 2013

Inception seminar 2011 : perceived changes

From TM perspective:

•Communications with projects (more frequent, more frank)

•Improved understanding and engagement by project

•Improved quality in reporting

Survey respondents from Projects:

Relations with TM

Activity and resource planning

Understanding and use of EC procedures

Understanding and use of logical framework

Capacity in monitoring and reporting

Increased visibility

New relationships and closer collaborations

• WHAT?• EXCHANGE experiences, good practices, tips & tricks• FOCUS plenary on specific questions and NEEDS of

grantees• BUILD practical knowledge base as key RESOURCE of

information• NETWORK• Better UNDERSTAND implementer and donor’s

perspective

• HOW?• ROUND TABLE discussions• PANELS and Q&A• NETWORKING GAME: « Let’s work together »

Objectives & approach

Overview of the seminar• Day 1 - morning:

• Introductive presentations• Module 1:  Introduction to projects• Module 2- Finances and Contracts

• Presentation of TMs’ role with regards to Finances by Laetitia Ricklin, unit B2• Presentation by Amaia Sarria-Icaza, unit B6• Panel to answer questions submitted on line• Round table discussions

• Day 1 - afternoon• Module 3- Managing projects

• Presentation “Managing projects” (S. Van Crugten)• Round table discussion : what are the respective expectations from TMs and PMs

• Module 4- Part 1: Implementation and monitoring • Identifying obstacles and challenges

• Debriefing of the dayDay 1 – After the seminar: Cocktail

• Day 2 - morning: • Feedback Day 1• Presentation performance assessment - Managing reality• Module 4 – Part 2: Implementation and monitoring

• Identifying solutions to challenges• Focus on specific aspects of project’s thematic sector

• Day 2 - afternoon

• Module 5 – EU Visibility and communication• Communication and EU visibility (Bernard Verschueren, EuropeAid Communication

unit)• Project presentation, (Guillemette Vuillard, ECPAT) • Capacity4dev presentation (Diane Kelecom, capacity4dev)• Q&A

• Module 6 – Open session- Panel• Meeting evaluation and conclusions

Online Question box

Thank you for using the online question box!

Your questions have been used in the preparation of the finance panel and the open session

Sign up for Day 1 Module 4 session

Flipcharts with topics and language are available in the lobby

Choose the table you will join for that session

Limited number of places per table

Please sign up during morning coffee break and lunch

Announcements

If you want us to announce any information/meetings you want to organise, let Angelique know

Notice board (panneau d’annonces): publish your announcement

Leave your project material on the tables next to the notice board/entrance of the room

Let’s work together…• Game rules: We have identified some “groups” of projects that might

share common interests Each group has a colour, according to the fields of project

intervention You have a list with the name of your “fellow” projects and

their representatives The goal is to meet a maximum of people in your group and

to collect their business cards or have them answer a question

• The winners• The winners are the first ones who bring back to the

organizers a list with at least 10 other projects met.

Capacity4dev support

• About:• Capacity4dev.eu is the European Commission’s primary

online knowledge sharing platform on development, external cooperation and policy.

• A dedicated group and webpage:• Who has already used it?• What for:

• Access all information about the seminar• Learn about other projects and exchange information• Display material from your project

• Presentation in Module 5 of group webpage and Q&A/feedback from participants

2 Participants: journalists of the seminar

• We need 3 volunteers

• Capture the mood

• Record striking ideas/moments

• Report on Day 2 morning feedback and afternoon closing

Meet the team…

Saskia Van Crugten

Estelle Balian

Sara Simon

Silverio Rodriguez Salgado

Angelique Berhault

Important… Keep your ideas/questions short and clear (one post-it/one

idea, one card/one idea)…think of the reporter…

Talk and listen so everyone has a fair share of speaking time

Make use of the worksheets to take notes and prepare discussions

Follow your table facilitator guidelines to stay on track

Out of respect for other participants : Please do not use laptops to work on other things.

TIMING is key

Very important…

and…HAVE FUN!!!and…HAVE FUN!!!

LEARNSHARE

NETWORK

LEARNSHARE

NETWORK