AWARD ENTRY FORM

EXCELLENCE IN TALENT ACQUISITION AND MANAGEMENT

Instructions:

• Please use font: Arial and point size 10 when completing your entry. • Text boxes are included under each section within this template and can be expanded by pressing ‘enter’. • Please stick to the word count and use of this particular template to make your submission. They will be checked and if your

entry exceeds the word count it will be sent back to you to amend.• All pages of this document must be read and filled wherever applicable. Ensure that the declaration box on the last page is

read, agreed to and signed.• Any additional documents can be attached under the ‘supporting documents’ section (size: under 1MB each).• Once your entry is ready to be submitted, you can upload your entry form and supporting information via the HR Circle of

Excellence Awards website at the entry submission page, email them or send a hardcopy of the same to: Awards Committee

Institute of Human Resource ManagementCardinal Otunga Plaza

P.O. Box 6132 -00300 Nairobi, KenyaTel: +254 (0) 20 2213745, +254 (0) 20 2240213

Mobile: 0727 792 001, 0786 135 559Fax: + 254 (0) 20 2244557

Email: hrawards@ihrm.or.kewww.ihrm.or.ke/hr_awards

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Purpose of the Award:

Talent Acquisition is a critical component of any organizations’ HR strategy. These practices determine the manpower that enters and

eventually runs the organization machinery and have an important impact on the employer brand and perceived employee value

proposition.

This award, therefore, recognizes organizations that have instituted excellent practices in the field of talent sourcing and staffing and

have elevated the talent acquisition lifecycle (sourcing, hiring, and on boarding) to a highly productive level.

Glossary of Key Terms Used:

FY:

Financial Year: Please consider 1st July to 30th June as the financial year for providing details in this form.

Rating Scale:

Please use a scale of 1 to 10 (with 10 being ‘best’ or ‘most positive’ and 1 being ‘least’ or ‘most negative’) to communicate ratings/

scores.

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PwD:

Persons with Disability

Executives:

The top three tiers of your organization i.e. the CEO, Executive Board (or equivalent) and first level reports (does not include Non-

executive directors). If reporting for a business unit, data should represent the highest parent entity of your organization, not the senior

team in any business unit or country of operation.

Senior managers:

Middle management - Level of experience typically 8- 15 years

Managers:

First level managers or Junior Management - Level of experience typically 0-8 years

Others:

All staff who do not have any people managerial responsibility (i.e. no one reporting to them)

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NOMINEE INFORMATION:

Name of individual being nominatedTitle of individual being nominatedOrganization of individual being nominatedContact information for individual being nominated (phone/email)

I hereby agree to be nominated for this award.

Signature of Applicant: Date:

NOMINATOR INFORMATION:

Name of nominatorTitle of nominatorOrganization nominatorContact information for nominator (phone/email/address)Relationship to nomineeHow did you hear about this award or event

I hereby nominate the above individual and submit the attached information for consideration.

Signature of Applicant: Date:

N/B: You can nominate yourself or your peers.

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Submissions must be received on or before May 10, 2019 at 11:59PM

Please mail, email or fax the completed application form and all supporting documents to: Awards Committee

Institute of Human Resource ManagementCardinal Otunga Plaza

P.O. Box 6132 -00300 Nairobi, KenyaTel: +254 (0) 20 2213745, +254 (0) 20 2240213

Mobile: 0727 792 001, 0786 135 559Fax: + 254 (0) 20 2244557

Email: hrawards@ihrm.or.ke

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Information provided by the applicants on this form will be used only for purposes of determining the awards winner

Section A: Participant Information

All questions are mandatory, unless stated otherwise. Your questionnaire may not be considered complete if these questions are left blank.

1. CompanyName:____________________________________________________________________________________

2. IHRM Membership Status: Member Non-Member

3. Type of Entity Large Companies MSME*

4. Nature of ownership in Kenya: Corporate Partnership / HUF Trust Government body Foreign owned Multinational corporation Other (specify) _______________________

5. Date of Incorporation in Kenya (dd-mm-yyyy): ____-____-____

6. Revenues (as of FY 2017-18) <Kshs. 50 million per year Kshs. 50-200 million per year Kshs. 200-500 million per year

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>Kshs. 500 million per year7. Is your organization listed on the Stock Exchange?

Yes

No

If yes, please share which Stock Exchange and current share price:

8. Details of SPOC (Single Point of Contact): This could be the CHRO or relevant Functional Head.

1 Name: _________________________________2 Designation: ____________________________3 Contact number : ________________________4 Email address : __________________________5 Postal address : __________________________

9. HR Metrics:

Metrics Unit FY 2015 - 16 FY 2016 - 17 FY 2017 18Revenue Growth %Profit Growth %Total Employee Headcount – FTE/ Permanent Employees Nos.Employee Headcount Growth – FTE/ Permanent Employees %Total Contractual Employee Headcount Nos.Total HR Employee Strength Nos.HR to Employee Ratio %Gender Diversity Ratio [females to males] %

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Average Employee Age Years/ MonthsEBIDTA per employee In Kshs.Employment Offer Conversion Rate %Mandatory Training conducted - Technical Skills (per employee per year)

No. of Man days

Mandatory Training conducted - Soft Skills (per employee per year)

No. of Man days

Employee Engagement Scores On a scale of 1 to 10

External Customer Satisfaction Scores On a scale of 1 to 10

Total People Investments including: Total amount spent on employees (Salaries, Benefits,

Taxes, health insurance etc.): Total amount spent in support of employees (Real

estate, communications, supplies, IT etc.): Total amount spent in lieu of employees (Leasing

company expense, temp workers, costs related to outsourcing etc.):

Total amount invested in training & development (learning cost, travel cost, non-salary development costs etc.):

In Kshs.

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Section B – Quantitative Measurements

This section covers the quantitative aspects of the initiatives under the concerned category. Providing all the information under this section will enhance your nomination and aid the jury in accurate evaluation of your application.

Sr. No. Metrics Unit FY 2015-16 FY 2016 - 17 FY 2017-18

1 Total Manpower Budget Kshs.2 Total Budgeted Headcount

(Manpower)Nos.

3 No. of leadership training man-days Kshs.4 Recruitment Cost Ratio2

2Total Cost of Hiring divided by Total compensation of hires in the first year.

%

5 Average Time to hire/fill a vacancy3

3Time to hire is computed as total number of days of open jobs / total number of jobs open

in days

5a. Executives5b. Senior Managers

5c. Managers5d. Others

6 Hire Yield Ratio6

6Applicants who get hired divided by total number of applicants

7 Satisfaction rates (Candidate Experience)

On a scale of 1 to

10

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7a. Satisfaction with interview process7b. Satisfaction with on-boarding

process8 New growth vs. attrition rates7

7Total number of new joiners divided by total numbers of separation in the

year9 Quality of new hires

11a. New hire mortality8

8% of total attrition due to separation on the first year of employment

%

11b. New hire average performance in first six months

11 Vacancies filled internally (through Internal Job Postings)

%

12 Employees hired through referrals %13 Employees hired through Social

Recruiting Channels%

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Section C - Qualitative Measurements

Qualitative measurements are based on initiatives that have been implemented or are ongoing in the organization. These

would allow for understanding and evaluating the nature of initiatives, the issues which were addressed by these initiatives,

the impact on stakeholders and efforts to sustain these initiatives

Please restrict your responses in this section to approximately 500 words per response.

What were the key issues/challenges faced for which an innovative initiative was required?

[Key pointers – Lengthy time to fill, quality of new hire, redundancy in on boarding process etc.]

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Describe the initiatives that emerged to address the above-mentioned issues/challenges and its key objectives[Key pointers – Alignment of the sourcing and staffing strategy with overall organization strategy, innovation in sourcing/on-boarding, use of analytics and metrics to track success in talent acquisition etc.]

How did you assess the effectiveness of the initiatives undertaken and what were the results?[Key pointers –Candidate satisfaction scores, quality of new hire, ROI on hiring, other metrics]

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What impact have your initiatives had on your key stakeholders?[Key pointers –Bottom line impact, manager feedback, institutionalizing new practice in talent acquisition and on boarding etc.]

What are the key factors that are required for the initiatives to sustain and grow over the next few years?[Key pointers – Budget allocation, separate team, leadership and employee commitment, formal policy on these initiatives etc.]

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Please use the space below to add any further details/information

Note: You may choose to attach supporting documents of maximum 20 pages/slides for a particular Award category. These collaterals will be accepted only in the form of PPT, PDF or WORD documents. No excel formats, video/ audio submissions, links hyperlinked in text will be accepted.

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DECLARATION

I agree to the terms and conditions and declare that this entry form is eligible for entry. I confirm all facts and figures contained within are accurate and true. I will be available should the judging panel wish to clarify any information within this entry form.

Once this entry has been submitted to the judges after the entry deadline, this form will not be refunded nor withdrawn from the category under any circumstance.

I also agree that if my company is short-listed in the finals, the

company will have representation at the awards ceremony.

Name:

Signature:

Date:Contact number:

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