imsa procurement version 2 how to search state master contract vendors: why we buy from master...
TRANSCRIPT
IMSA Procurement
1Version 2
How to Search State Master Contract Vendors:
• Why we buy from Master Contracts?– It is a State priority to reduce costs by obtaining favorable
contracts for products and services that many State Agencies use
• How do we buy from Master Contracts? – By accessing the Illinois Procurement Bulletin/Master Contracts
website:http://tinyurl.com/State-Master-Contract-Search
Find a contract that we can buy from• Get the vendor Information and the Contract ID#• How do I do all that?– See slides that follow for details
IMSA Procurement
2Version 2
How to Search State Master Contract Vendors Database
• Contracts are stored by Contract Number , Contract Title , Start Date and Expiration Date
• The Contract Title may or may not tell you if it has the item you want• Find the contracts that have what you are looking for using the Search Box
with Key words for the item you want. (start at slide 3)– If that does not work, you can try:
• Work your way down the Category ladder placing your item at each level• Try a specific T-Number category that you think has your item in it
• If you find a contract title that seems to have what you want, open the Contract Number (see slide 7)
• Check to see if you can buy off of this contract by checking the Agency Designation (see slide 8 and 9)
• If yes, open the contract to see if they have exactly what you want and get the vendor(s) information (see slide 10 and 11)
IMSA Procurement
3Version 2
How to Search Master Contracts
Step 2
Step 1: Launch Site: http://www.purchase.state.il.us/ipb/IPBhomep.nsf?Open Step 2: Click “Master Contracts”
Step 1
IMSA Procurement
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How to Search Master ContractsStep 3: (a) Use the Search Box with the keywords you are looking for
OR (b) Click “T-Number” to search by State Classifications for commoditiesOR ( c ) Click “Category” and work your way down level by level
Step 3b
Step 3a
Step 3c
IMSA Procurement
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Too specific?
How to Search Master Contracts: Keyword Search
IMSA Procurement
6Version 2
How to Search Master Contracts: Keyword Search
IMSA Procurement
7Version 2
Found a Contract
IMSA Procurement
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Can we buy from this contract?
OK – “SWC Statewide Contract”
IMSA Procurement
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Not OK – Contract Restricted to DOC
only
Can we buy from this contract?
IMSA Procurement
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Look at the Actual Contract
IMSA Procurement
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Get the Vendor Information and Contract Number
IMSA Procurement
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Alternate Ways to Search
IMSA Procurement
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How to Search Master ContractsWork your way down the Category ladder placing your item at each level
IMSA Procurement
14Version 2
How to Search Master ContractsWork your way down the Category ladder placing your item at each level