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ENGINEERING & CONSTRUCTION BULLETIN Issue No. 2018-01 12 Feb 2018 Type: Policy Subject: API 653 Fuel Tanks: Prioritization, Reporting, and Modification Processing

References:

(a) BMS S-17.4.1.1 Assignment of Contract Administration – Construction (b) BMS B-1.4.6.1 Post Award Design Management (c) BMS B-1.4.6.3 Design Build Quality Management (d) BMS S-17.4.4.2 Bilateral – Modifications Under $150k Using Lean

Enclosures:

(1) Sample API Tank Construction Management System (CMS) Report (2) Post Award Modification Milestones & Target Durations (3) POL Tank Milestone Definitions (4) Sample Tank Requirements Repair (TRR) Matrix (5) TRR Form

1. Purpose

Provide guidance and policy to ensure that post award modifications (MODs) for American Petroleum Institute (API) 653 fuel tanks are properly coordinated and processed in order to enable timely construction execution under the Clean, Inspect, Repair (CIR) process.

2. Background

API tanks are considered strategic assets to the Department of Defense. NAVFAC must ensure compliant tanks are delivered in a timely manner in order to enable the warfighters to defend the US, its allies, and partners. Performing internal inspections and/or internal repairs on API 653/STI tanks requires proper prioritization, coordination, and processing of post award modifications to ensure that the time a tank is taken out of service is minimized so that the capability is quickly returned to the warfighter. NAVFAC’s overarching goal is to execute the post-award repair modification prior to the contractor completing contracted predictive repairs in order to preserve the “critical path (fast track) construction” and mitigate delays to the “Return To Operator" (RTO) plan without sacrificing construction quality for expedience.

3. Applicability

This ECB is effective immediately for API 653 and STI tank CIR modifications resulting from API 653 inspections. It applies to current and future POL tank repair projects (CONUS and OCONUS).

Issue No. 2018-01 12 Feb 2018 Type: Policy 4. Policy A. Administrative Contracting Officer (ACO) Contract Turnover (CTO) and Post-Award Kickoff (PAK):

1. In accordance with Reference (a), EXWC ACQ will hold a contract turnover meeting with the local FEAD within 10 calendar days after award that will include: EXWC (ACQ, PM/DM) and FEAD (ACQ, CM/COR), and the Regional Petroleum Engineer (RPE).

2. At the CTO, the EXWC PM/DM, FEAD CM, and RPE shall review: specification sections, milestones, MOD process flow, timelines, and expectations.

3. EXWC ACQ shall immediately upload the “ACO Delegation Letter” to ieFACMAN following the meeting.

4. In accordance with Reference (b), the Post-Award Kickoff (PAK) meeting shall be coordinated and scheduled by the CM to occur within 35 calendar days of award.

5. Within 7 days of the PAK, the CM will provide the EXWC PM with updated contractor schedule. The EXWC PM shall enter all initial tank level milestone dates into eProjects within 7 days of receipt.

B. Reporting of key milestones:

1. ECH III LANT/PAC OPS shall designate CIR Tank Task Orders as “High Visibility” within eContracts.

2. In accordance with Reference (c) and Enclosure (1), FEAD CMs shall be responsible for

updating information within eContracts for High Visibility projects. FEAD CMs shall be responsible for providing information regarding key milestone dates in the “Monthly Ops Status Notes” field within eContracts.

3. In accordance with Enclosure (2), the RPE shall be responsible for ensuring that eProjects Milestones are updated appropriately.

4. FEC OPS shall confirm:

a. CIR Task Orders are designated as “High Visibility.” b. RTO Lock Dates are populated in eProjects per NAVFAC HQ Ops direction. These dates

will be the basis for NAVFAC’s FY RTO commitment to DLA. c. Information remains current in eProjects and includes a status update for any major

milestone that is completed or delayed.

5. In accordance with Reference (c), FEC OPS shall review the CMS Reports and engage as appropriate on issues that require a higher level of support.

6. Key reporting elements of CMS Report: a. The “Monthly Ops Status Notes” field shall include:

2

Issue No. 2018-01 12 Feb 2018 Type: Policy

1) Dates to match definitions as defined in Enclosure (3) for each awarded facility (tank) and note any schedule changes with an explanation.

2) If Echelon III support is required or if there are issues delaying the contract or contract Task Order.

b. The “Status Notes” field in eContracts shall include: 1) Current Significant issues. 2) Current/Near Future Construction Activities. 3) Funding issues. 4) A brief description of Proposed Changes (PCs)/MODS and the associated

completion dates.

7. In accordance with Reference (c), all Echelon III OPS shall review the CMS Construction Hot List Reports monthly for situational awareness, and lead execution meetings/engage as needed.

C. General modification processing:

1. In accordance with Reference (b), the EXWC PM/DM will oversee changes to the

RFP/Design throughout the life of the project. This includes responsibilities associated with Post Construction Award Services (PCAS) and Post Award Design Services (PADS).

2. The FEAD CM shall utilize Lean and Ultra-Lean processes, Reference (d), when feasible to mitigate schedule impacts.

D. From Tank Inspection completion to Modification Award, see Enclosures (2) through (4):

1. Two design submittals shall be provided by the Contractor. First, the Preliminary Inspection

Report shall be submitted within 7 days of the inspection. Second, the Pre-Final Inspection Report that includes the Tank Repair Requirements (TRR) Matrix shall be submitted within 28 days of the completion of the inspection.

2. The contractor shall submit the Preliminary Inspection Report to the EXWC DM and the FEAD CM. Within 7 days of receipt of the Preliminary Inspection Report, the DM will conduct an internal NAVFAC technical review and provide a Go/No-Go decision on whether the contractor can proceed on any awarded repairs to the CM, copy the RPE.

3. The EXWC PM/DM shall: a. Continue to provide technical expertise/support in order to ensure scope on individual

design issues within the TRR Matrix are coordinated and resolved with all parties in a timely manner. Within 14 calendar days following receipt of the Pre-Final Inspection report, provide the RPE the completed TRR Matrix including rough order magnitude (ROM) costs.

b. Within 14 calendar days following receipt of the signed TRR form, provide the Scope of Work to the FEAD CM.

c. Request funding and provide any updated documentation within 10 calendar days following completion of negotiations.

3

This is a U.S. Navy Federal government computer system that contains privacy act information and is "For Official Use Only

05/10/16Source Data - iDS - ECCMSHotList

This is an official US Navy website DOD Privacy and Security Notice GILS NUMBER DOD-USN-000702 This report may contain data subject to the Privacy Act of 1974.

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NAVFAC Europe and SW Asia Hot List Report Wednesday, May 10, 2016

Contract - N6258309D0128 #0015 Clean Inspect repair tanks at NSA Souda Bay, Greece.

Contract Type: IQ - IQ, No FeesContracting Vehicle: RFPAROICC/CM: Hurst, Timothy B Eng Tech: Wise, Louis F

Contract Specialist(ACO):Customer:A/E of Record:Prime Contractor: Amec Foster Wheeler Environment&

Award Date: 18-Jul-2014

Elapsed Duration: 670% Elapsed Time: 177%Original CCD: 31-Jul-2015Current CCD: 31-Jul-2016Planned BOD: 30-Jun-2016

Actual BOD:

Contract Data:

Award Price: $919,040.00Modification Value: $0.00Current Price: $919,040.00Cost Growth:* 0.0%Schedule Growth:* 77.0%WIP to Date:

% WIP to Date:

No. Mods 0

No. Outstanding PCs 3

No. PCs 3

Monthly OPS Status Notes:

Scope:Cleaning, inspecting and repairing fuel storage tanks 81 A, B, C, D. A complete out-of-service American Petroleum Institute (API) 653 inspection, an in-service API 653 inspection, a modified API 635, or Steel Tank Institute (STI) inspectionwill be performed.Tank repairs under this scope shall include installation of tank gauging tubes (stilling wells) for all tanks with a capacity of over 30,000 gallions.

Status Notes:

Custody transfer Planned/Actual, Inspection Planned/Actual, Planned Post Inspection Mod Planned/Actual, RTO Planned/Actual

Tank 81A - CT: 2/26/15(P) 2/26/15(A) , INSP: 2/28/2015(P) 2/20/2015(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 8/31/2015(P), 8/15/2015(A).

Tank 81B - CT: 2/26/15(P) 2/26/15(A), INSP: 2/28/2015(P) 2/28/15(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 8/31/2015(P) 8/15/2015(A)

Tank 81C - CT: 4/24/15(P) 4/24/15(A), INSP: 4/26/2015(P), 4/26/2015(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 4/21/2016(P) 4/21/2016(A)

Tankd 81D - CT 4/25/16(P) 4/25/16(A), INSP: 4/25/16(P) 5/20/2016(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 6/31/2016(P) 6/31/2016(A)

ECH III support: None required at this time.

Safety: No issues at this time.

AS OF 10-MAY-16

Current Significant issues: Commissioning of tank 81A, 81B, 81C complete; Tank 81D inspection started 5/11.

Current/Near Future Construction activities: Tank 81D cleaning, inspection repairs on schedule to start on 5/11/16.

PCOs: MOD 1,2,&3 (PCs 1, 2, & 3)for additional repairs expected execution week of 5/16.

Construction Photo:

File Name: DLA-MAR.jpg

Current Contract Duration: 378

$260,521.04

28%

Contract Specialist: Kaiser, Kimberly C

Target OTI: 1

SUPCOMPRGM:COMSPONSOR:

DLA-Energy POL SRMDLA

Design Level: Design Bid Build*Actual OTI: 0.16

Location UIC/Name: N66691 -- NAVSUPPACT SOUDA BAY GR

Budget FY: 2014 P#: CUSTREF#:P.2013.0015

AS OF 10-MAY-16

High Visibility Level:

AS OF 07-MAY-15

Funding Issues: None at this time

ENCLOSURE 1 API Tank CMS Sample Report

https://www.navfac.navy.mil/privacy_policy.html

ENCLOSURE 2: Post Award Milestone Target Durations

STEP MILESTONE DEFINITION SERVICE TYPETARGET

DURATION ACTUAL DAYS FROM AWARD

TASK LEAD EPROJECTS MILESTONE

LEADNOTES

1 ACO transfer & transfer meeting N/A 10 10 PM N/A2 PAK CDW MEETING Meeting Kickoff 35 35 CM PM Milestone tracked on master project3 Date of Custody Transfer of Asset to KTR Out of Service 25 60 * CM RPE * Duration may vary based on tank complexity & contracted schedule4 Inspection Completed No service type 14 74 * CM N/A * Duration may vary based on tank complexity & contracted schedule

1 Preliminary Inspection Report Provided by Contractor Inspection Report Accepted

7 81 DM PM

2 Go/ No Go decision if contractor can proceed with predictive repairs Review 7 88 DM PM

3 Pre -Final Inspection Report Provided to PM/DMPre-final study/report

due28 102 DM PM

1Within 14 days provide the RPE the completed TRR Repair Matrix

including ROM costs.Draft Final Review

Completed14 116 PM PM

2

Within 10 days of receipt of the TRR Repair Matrix from the EXWC PM/DM, Distribute to DLA-IS, NAVSUP-E SCP, and local Fuels Officer.

Coduct scope coordination meeting and coordinate resolution of scope issues.

No service type 10 126 RPE N/A

3 Resolve individual scope/design issues within 4 calendar days No service type 4 130 DM N/A

4 Within 7 days of receipt of completed TRR Repair Matrix Scope coordination, RPE obtains Signed TRR Form

Authority to Advertise received

7 137 RPE RPE

5Within 14 days following receipt of the signed TRR Form, Provide the

Scope Of Work to the FEAD CM. Scope of work to

Contracts 14 151 DM PM

1 PC Issued To ContractorRFP issued to

Contractor14 165 CM RPE

2 Complete negotiations & Request Funding from PM No service type 45 210 CM N/A3 PM completes backup documentation and requests Funds No service type 10 2204 Funding received & OA for modification approved No service type 21 241 PM N/A PM works with PA & CS to complete this step5 Within 10 days of receipt of funds Award Modification Modification Award 10 251 CM RPE CS has lead and CM reports delays6 Tank Return To Operator Return To Operator * * RPE * Duration may vary based on tank complexity & contracted schedule

TARGET DURATIONS FROM CONTRACT AWARD

TARGET DURATIONS FROM INSPECTION COMPLETION

TARGET DURATIONS FROM PRE-FINAL INSPECTION REPORT

TARGET DURATIONS FROM RECEIPT OF SIGNED TRR FORM & SCOPE OF WORK

TOTAL TARGET DURATION FROM CONTRACT AWARD TO AWARD OF MODIFICATION = 251 days TOTAL TARGET DURATION FROM CUSTODY TRANSFER TO AWARD OF MODIFICATION = 191 days

Total Duration from Contract Award to Inspection Completion = 74 Days

Total Duration from Inspection Completion to receipt of Pre-final Inspection Report = 28 Days

Total from Pre-Final Inspection Report provided to Receipt of Scope of Work = 49 Days

Total from receipt of Scope of Work to Modification Awarded = 100 Days

ENCLOSURE 3: POL Tank Milestone Definitions Definitions

1. Date of custody transfer from the Operator to the KTR = Microsoft Project/EProjects Service type "Out of Service".

2. Predictive Repairs = Repairs that are predicted to be required and included in the contract.

3. Preliminary Inspection Report = Report provided by the contractor within 1 week of the API inspection. Serves as an out brief of the findings.

4. Pre-Final Inspection Report = Critical Path Report provided by the contactor that includes design analysis of the conditions, deficiencies found, validation of the predictive repairs, and repairs seen as mandatory and recommended. Also includes the TRR Repair Matrix.

5. TRR Repair Matrix = A spreadsheet used as a tool to capture the scope of repairs agreed to be pursued by DLA, NAVSUP, & NAVFAC and the associated ROM costs.

6. Date the KTR provides an ACCEPTABLE Pre-Final Inspection Report = Service type "Inspection Report Accepted".

7. Date the Proposed Change resulting from the Tank Repair Requirements (TRR) following Inspection report is issued to the contractor = Service type "RFP issued to KTR".

8. Modification award resulting from approved TRR = Service type "Contract Action Award".

9. Date that the NAVFAC CM provides the necessary documentation per reference (a) to the local NAVSUP or Marine Corps fuels department representative in order to return the tank to the operator/fuels officer = Service type "Return to Operator".

10. Non-Mandatory proposed changes = discretionary changes not labeled as mandatory by API or code in order to return the tank to operator.

ENCLOSURE 4: Sample TRR MatrixRFP Scope of Work

RFP # Predictive Repair Description Validation API Report # Notes:

1 Replace full exterior coating of the tank. Assume 4,264 SF. Validated

Recommendation 14Recommendation 17Recommendation 18Recommendation 20

The API findings identified select quanities of spot repairs for external coating failures. Predictive repair scope encompasses entire API findings.

2 Replace full interior coating of the tank. Assume 4,264 SF. Validated Recommendation 1The API findings identified quanity of spot repairs for internal coating failures. Predictive repair scope encompasses entire API findings.

3 Replace name plate to meet API 650. Validated Recommendation 294 Replace chime sealant. Validated Recommendation 7

5 Install manual stilling wells per ATG Policy letter included in the Attachment in Part 6

Validated Recommendation 25

6 Recoat all exterior piping. Assume 150 LF. Remove PVC coating and recoat per API Spec 09 97 13.27.

Validated Recommendation 23Recommendation 27

The base currently has a contract for pipe coating. Stakeholders to discuss this repair remaining within scope.

7 Replace threaded valves and all PVC piping on water draw off system. Assume 150 LF.

Validated Recommendation 13RFI 001 government response clarified the intent not to route to containment drainage. Internal threaded fittings still need to be replaced.

8 Repair Secondary Containment Liner where there are cracks in lining, replace up to 150 square feet.


9 Install a seal welded reinforcing pad beneath the auto-gage system (Varec). Currently guy wires are welded directly to the floor.

Not Valid N/A RFI 002 addressed this Predictive Repair. Floor reinforcement pads have already been installed. Suggest removal from scope.

10 Install seal weld reinforcing pads beneath the gauge well support, the center column support, and a pipe support.


Similar to item above, the reinforcement pads for the center column and pipe supports have already been installed. However the VITO temperature/water probe well still requires a new stiker plate arrangement.

11 Mark the tank and piping in accordance with UFC-3-460-01 2-18-B. Include labeling for safe fill height and over fill height.


12 Replace existing valves with double block and bleed valves with thermal relief system. See detail in AW78-24-27 sheet D-10-4.

Validated Recommendation 11Recommendation 12

13 Install Top Rails on the tanks in accordance with OSHA safety regulations. Validated Recommendation 24

14 Install Simple fuel recovery unit; water draw off system see AW78-24-27 detail D-513.Assume pump power will come from 200 feet away.


15 Replace tank vents, assume 1, 8” vent. Validated Mandatory 216 Hydrotest Tank before tank is put back into service. Validated Multiple Required for major repairs.

17 Replace Schedule 40 6” low suction nozzle that does not meet the requirements for schedule 80 pipe.

Intent Validated Recommendation 4Technically the internal piping associated with the Tank 12 low suction is schedule 80 and flanged, but the intent of Recommendation 4 applies to the fill and suction nozzles.

18 Verify tank vents meet current size requirements for emergency venting and replace to meet emergency venting of tank.

Validated Mandatory 2

19 Install high level alarm shut off and low level alarm. Validated Recommendation 9

INSERT PROVIDED DATE HERE INSERT PHONECON DATE HERE

Contract Status

In Current Contract Out of ContractFinal Consensus/Plan

To PursueMaint. Repair

1 M1 Bottom

Replace center sump and adjacent bottom plates associated with bulge in the tank bottom. (API)

Future Mandatory OOS X 50 SF Bottom & Sump

Repair must be complete by August 1, 2017 for continued service.

YESBULGES FAIRLY COMMON, EXCEEDED HEIGHT, REPLACE

SAND OR INTERSTICIAL SPACE MAY HAVE BEEN CAUSED BY POOR CONSTRUCTOIN & SHIFTING OF TANK.

2 M2 AppurtenancesProvide current venting system with adequate system emergency venting suitable for emergency conditions. Future Mandatory OOS

RFP #15RFP #18 None YES

3 R1 Interior Coating

Provide approximately 20 ft2 spot coating repair on the tank bottom, tank sump, and internal manway nozzle necks. Existing coating exhibits base metal exposure, blistering, and flaking.

Near Future OOS RFP #2 None

Currently scoped quantity within RFP#2 includes spot repairs. Not

YES FULL INTERIOR RECOATING REQUIRED

4 R2 Interior PipingRework main suction internal piping to ½ the tank radius. The main suction piping extends approximately 3’ into the tank.

Near Future OOS X3' pipe & Diffuser

YESAW-78-24-27 Not an API requirement. Will extend

operational capability. Jerry Babb for decision.

5 R3 Interior Piping

Remove low suction piping from inside center sump to allow for inspection of bottom of sump. Existing configuration prevents inspection of the sump bottom. Rework low suction IAW AW 7824-27.

Near Future OOS X 10' Pipe YES

6 R4 Interior PipingRework internal shell penetrations for the main suction, low suction, and receipt nozzles to equip penetrations with flanged connections.

Near Future OOS RFP #172 Additional Shell Nozzles

Intent of RFP #17 incorprated into API finding, but additional nozzles require repair. YES Indications of leaks from inspector

7 R5 BottomProvide the tank bottom with a fully seal welded striker plate or anchorage under the VITO temperature/water probe.

Near Future OOS RFP #10 None NO

8 R6 Exterior Liner

Replace geotextile liner within the containment dike with a highdensity polyethylene or equivalent flexible membrane liner. The current liner is compromised at various locations with evidence of vegetation growth. Ensure that the replacement liner is rated for fuel service.

Near Future In-Service RFP #8 4,000 SF

Discussions have also eluded to including an intermediate wall between the tanks. The current draining configurations only has one drain, therefore additional drain work could be involved.

YESLiner, erosion, & dike issues need to be addressed with the

solution

9 R7 Exterior Coating

Replace approximately 125 linear feet (100% replacement) of sealant along the tank chime-to-ring wall interface with a flexible, fuel-resistant, UV-resistant sealant.

Near Future In-Service RFP #4 None YES

10 R8 Appurtenances Provide the tank with overfill protection via a HLCV and a shell mounted HLCV flow pilot chamber.

Near Future OOS X HLCV & Float YES API 650 requirement.

11 R9 Appurtenances

Provide tank with independent shell-mounted level alarms. The tank is not equipped with an internal floating pan; therefore, level alarms should include high-high, high, low and low-low level alarms.

Near Future OOS RFP #192 Sensors & 1 Chamber Additional

RFP #19 only includes 1 high & 1 low alarm.

YES

12 R10 Shell

Perform magnetic particle testing (MT) at affected welds along the tank shell between the manway 1 reinforcement pad and tank chime. Coating removal is required for performing MT.

Near Future In-Service X Testing YES Testing per API requirement. Does not appear to require weld grinding.

13 R11 Exterior Piping Provide DB&B valves for low suction, main suction, and receipt lines. Near Future OOS RFP #12 None YES

14 R12 Exterior Piping

Replace threaded connections along TRV crossover piping for the low suction, main suction, and product receipt with flanged or socket welded connections. Near Future OOS RFP #12 None YES

15 R13 Appurtenances

Provide the tank with a product recovery system IAW AW 78-2427. The tank currently uses weeping internal threaded piping and external PVC piping with threaded connections.

Near Future OOSRFP #7

RFP #14 None YES


Replace approximately 245 ft2 of external shell coating on the top 1 ft. of the 2nd shell course and bottom 1 ft. of the 1st shell course. External coating exhibits cracking and flaking. It should be noted the service life of the existing external coating is approximately two (2) years and consideration should be given to programming the coating for replacement.

Near Future In-ServiceRFP #1

RFP #11None

Currently scoped quantity includes repair quantities.

YES FULL EXTERIOR RECOATING REQUIRED

17 R15 AppurtenancesReplace threaded connections at VITO temperature/water probe and level alarm nozzles with welded flange connections.

Near Future OOS X 4" Roof Nozzle

YES

18 R16 AppurtenancesReplace gasket around two (2) 24” x 24” fixed roof hatch openings. Current seal exhibits signs of deterioration and disbondment.

Near Future In-Service X 2 New Seals YESOpenings meet cfm requirments. Temporary means of

safety discussed for the temporary RTS to be worked out with that documentation.


Replace approximately 150 ft2 coating on spiral staircase, upper platform, and vertical access ladder. Current coating exhibits base metal exposure, flaking, and cracking.

Near Future In-Service RFP #1 NoneCurrently scoped quantity includes repair quantities.

YESFULL EXTERIOR RECOATING REQUIRED. Want to remove

vertical access ladder. DOR verifies that with rails no other need.


Spot repair approximately 15 ft2 of external fixed roof coating. External coating exhibits base metal exposure, cracking, biogrowth, and corrosion staining.

Near Future In-Service RFP #1 NoneCurrently scoped quantity includes repair quantities.

YES FULL EXTERIOR RECOATING REQUIRED

21 R19 Appurtenances Provide thermometer or plug at probe nozzle counter-clockwise from entry manway. Near Future OOS X Shell Patch YES Plug & seal weld.

(Recommendation) Adjust center Definition

MandatoryREQUIRED BEFORE TANK CAN BE RETURNED TO SERVICE:

Current or Imminent Leak source, a condition that impacts operational capability.Future Mandatory REQUIRED BEFORE TANK CAN REMAIN IN SERVICE AFTER SPECIFIED DATE

Near Future

RECOMMENDED FOR IMPLEMENTATION BUT NOT REQUIRED TO HAVE TANK IN SERVICE:Identified Deficiency that are not Mandatory, but poses potential risks to tank integrity or operational capability within the next inspection interval.

Long Term RECOMMENDED FOR MONITORING OR REPAIR: No risk, but suggested to ensure continued service beyond the next inspection.Routine M&R ITEM STHAT ARE TYPICALLY COTRRECTED THROUGH SITE RECURRIGN MAINTENANCE AND REPAIRS.

Conditional/OtherAn identified deficiency, that may require attention if operational or environmental parameters change, (i.e. change of product, increased flow rate) or an observation that

does not fall into any other category

Repair Recommendation (Definitions Below)

RPE Notes - unresolved item tracking delays & who has lead

COLUMNS A THRU J INPUT BY CONTRACTOR. DATE CONTRACTOR PROVIDED TRR REPAIR MATRIX = INSERT DATE OF CONCURRANCE DATE IF OTHER THAN CONFERENCE CALL

NAVFAC DM Change Quantity Corrective Action Notes NOTES FROM CONFERENCE CALL NAVFAC PM/DM Comment/Input

NAVFAC EXWC ROM **GOV'T Use Only**

NAVSUP DLA OOS or In-

Service RepairReport

NumberTank Component Inspection Finding

Tank Repair Requirements Form TANK REPAIR REQUIREMENTS PART I - GENERAL INFORMATION 1. SITE NAME 2. TANK IDENTIFIER

TANK REPAIR TYPE (check all that apply) □ Internal Repair □ External Repair

PART II - TO BE COMPLETED BY NAVSUP FLC REPAIR REQUIREMENTS □ Perform all repairs recommended by the certified tank inspector in accordance with the attached□ Perform repairs as detailed in the notes section below or per attached□ Do not perform any repairs. Return the tank to service as is□ Other (see notes below)

ESTIMATED REPAIR EXECUTION DURATION □ Capacity ≤ 25 Mbbl: 180 days □ Capacity > 25 Mbbl and ≤ 75 Mbbl: 360 days□ Capacity > 75 Mbbl and ≤ 225 Mbbl: 540 days □ Capacity > 225 Mbbl: 720 days□ Other:________________________ _______days6. NOTES

7. NAVSUP FLC COMMANDING OFFICER APPROVAL7a. NAME 7b. SIGNATURE 7c. DATE

PART III - TO BE COMPLETED BY EXECUTION AGENT 8. ROUGH ORDER MAGNITUDE COST ESTIMATE TO MEET REPAIR REQUIREMENTS M: R: MC:

: : Total: 9. NOTES

10. EXECUTION AGENT DESIGNEE10a. NAME 10b. SIGNATURE 10c. DATE

PART IV - TO BE COMPLETED BY DLA-E 11. NOTES

12. DLA-E DESIGNEE (Signing below indicates DLA-E Program Manager consent with funding repairs)12a. NAME 12b. SIGNATURE 12c. DATE

NAVSUP Energy Form 072-02 (Rev 04/2015)

ENCLOSURE 5: Tank Repair Requirements Form




Page 1 of 2

NAVFAC Europe and SW Asia Hot List Report Wednesday, May 10, 2016

Contract - N6258309D0128 #0015 Clean Inspect repair tanks at NSA Souda Bay, Greece.

Contract Type: IQ - IQ, No FeesContracting Vehicle: RFPAROICC/CM: Hurst, Timothy B Eng Tech: Wise, Louis F

Contract Specialist(ACO):Customer:A/E of Record:Prime Contractor: Amec Foster Wheeler Environment&

Award Date: 18-Jul-2014

Elapsed Duration: 670% Elapsed Time: 177%Original CCD: 31-Jul-2015Current CCD: 31-Jul-2016Planned BOD: 30-Jun-2016

Actual BOD:

Contract Data:

Award Price: $919,040.00Modification Value: $0.00Current Price: $919,040.00Cost Growth:* 0.0%Schedule Growth:* 77.0%WIP to Date:

% WIP to Date:

No. Mods 0

No. Outstanding PCs 3

No. PCs 3

Monthly OPS Status Notes:

Scope:Cleaning, inspecting and repairing fuel storage tanks 81 A, B, C, D. A complete out-of-service American Petroleum Institute (API) 653 inspection, an in-service API 653 inspection, a modified API 635, or Steel Tank Institute (STI) inspectionwill be performed.Tank repairs under this scope shall include installation of tank gauging tubes (stilling wells) for all tanks with a capacity of over 30,000 gallions.

Status Notes:

Custody transfer Planned/Actual, Inspection Planned/Actual, Planned Post Inspection Mod Planned/Actual, RTO Planned/Actual

Tank 81A - CT: 2/26/15(P) 2/26/15(A) , INSP: 2/28/2015(P) 2/20/2015(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 8/31/2015(P), 8/15/2015(A).

Tank 81B - CT: 2/26/15(P) 2/26/15(A), INSP: 2/28/2015(P) 2/28/15(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 8/31/2015(P) 8/15/2015(A)

Tank 81C - CT: 4/24/15(P) 4/24/15(A), INSP: 4/26/2015(P), 4/26/2015(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 4/21/2016(P) 4/21/2016(A)

Tankd 81D - CT 4/25/16(P) 4/25/16(A), INSP: 4/25/16(P) 5/20/2016(A), PIM: 3/20/2015(P) 3/20/2015(A), RTO: 6/31/2016(P) 6/31/2016(A)

ECH III support: None required at this time.

Safety: No issues at this time.

AS OF 10-MAY-16

Current Significant issues: Commissioning of tank 81A, 81B, 81C complete; Tank 81D inspection started 5/11.

Current/Near Future Construction activities: Tank 81D cleaning, inspection repairs on schedule to start on 5/11/16.

PCOs: MOD 1,2,&3 (PCs 1, 2, & 3)for additional repairs expected execution week of 5/16.

Construction Photo:

File Name: DLA-MAR.jpg

Current Contract Duration: 378

$260,521.04

28%

Contract Specialist: Kaiser, Kimberly C

Target OTI: 1

SUPCOMPRGM:COMSPONSOR:

DLA-Energy POL SRMDLA

Design Level: Design Bid Build*Actual OTI: 0.16

Location UIC/Name: N66691 -- NAVSUPPACT SOUDA BAY GR

Budget FY: 2014 P#: CUSTREF#:P.2013.0015

AS OF 10-MAY-16

High Visibility Level:

AS OF 07-MAY-15

Funding Issues: None at this time

ENCLOSURE 1 API Tank CMS Sample Report





Page 2 of 2

CMS Construction Hotlist Report Selection Criteria:

* Default calculations for Cost Growth & Schedule GrowthExclude Mod Reason Codes OPTP, PLAN, CREQ, TIME & CRIT

Acronym Definitions: SUPCOMPRGM: Supported Command Program COMSPONSOR: Command SponsorCUSTREF#: Customer Reference Number


Tank Repair Requirements Form TANK REPAIR REQUIREMENTS PART I - GENERAL INFORMATION 1. SITE NAME 2. TANK IDENTIFIER

TANK REPAIR TYPE (check all that apply) □ Internal Repair □ External Repair

PART II - TO BE COMPLETED BY NAVSUP FLC REPAIR REQUIREMENTS □ Perform all repairs recommended by the certified tank inspector in accordance with the attached□ Perform repairs as detailed in the notes section below or per attached□ Do not perform any repairs. Return the tank to service as is□ Other (see notes below)

ESTIMATED REPAIR EXECUTION DURATION □ Capacity ≤ 25 Mbbl: 180 days □ Capacity > 25 Mbbl and ≤ 75 Mbbl: 360 days□ Capacity > 75 Mbbl and ≤ 225 Mbbl: 540 days □ Capacity > 225 Mbbl: 720 days□ Other:________________________ _______days6. NOTES

7. NAVSUP FLC COMMANDING OFFICER APPROVAL7a. NAME 7b. SIGNATURE 7c. DATE

PART III - TO BE COMPLETED BY EXECUTION AGENT 8. ROUGH ORDER MAGNITUDE COST ESTIMATE TO MEET REPAIR REQUIREMENTS M: R: MC:

: : Total: 9. NOTES

10. EXECUTION AGENT DESIGNEE10a. NAME 10b. SIGNATURE 10c. DATE

PART IV - TO BE COMPLETED BY DLA-E 11. NOTES

12. DLA-E DESIGNEE (Signing below indicates DLA-E Program Manager consent with funding repairs)12a. NAME 12b. SIGNATURE 12c. DATE

NAVSUP Energy Form 072-02 (Rev 04/2015)

ENCLOSURE 5: Tank Repair Requirements Form

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