Improve Your Budgeting Process while Avoiding Excel Pitfalls

Budgeting Agenda

• Vocabulary Lesson

• Common Myths of Budgeting

• Defining the Problem

• Current Challenges

• Available Solutions

• Client Spotlight – Alex from UniRush

• Best Practices

• Mobile and Alerts

Introduction of Presenters

Columbus, OH – May 5th

Terry Ginley, CPA

Director of Analytics and Cloud Services

Socius View of Analytics and CPM

• Analytics & CPM…… more than reporting

• Forward looking vs. looking in the rear view mirror

• “Learning Organization” mindset

• Actionable data – proactive not reactive thinking

• Rich and rapid self-service

• Mobile – right time, right place

The Car Wash

Vocabulary

Term DefinitionPlanning The process of setting goals

Budgeting Laying out a plan of where the entity wants to go

Forecasting Indicates where the entity is actually heading

CPM Corporate Performance Management

BPM Business Performance Management

FP&A Financial Planning and Analysis

ERP Enterprise Resource Planning

ETL Extract, Transform, LoadBP&F Budgeting, Planning and Forecasting

Common Myths of Budgeting

• People love the budgeting process

• Excel will support a workbook with 155 Tabs

• Users Never Insert Rows / Columns

• Lengthy email threads are an effective workflow process

• Legacy Budgeting applications are simple to use

Define the Problem

• Consolidating Multiple Excel workbooks

• Who / What / Why was a change made?

• Stand Alone Excel wont get you to the details

• Separation of Church and State

• Ownership of Business Units

• Real time analysis while building the budget

• The Numbers don’t speak for themselves

Moving From Tactical to Strategic

People

Process

Data

Inefficient

Not Aligned

Silos of Data

Efficient

Aligned

Holistic Data

AccountantTransaction Management

Data DrivenPerformanceManagement & Analysis

Change AgentStrategic, Data-Driven Decision Making

Tactical Strategic

Available Solutions for Dynamics GP

• Budgeting in Dynamics GP

• Microsoft Forecaster for Dynamics GP

• Adaptive Insights

• BI360

• deFacto Global

Solution – GP

Cost None – included with Dynamics GP

Location Inside GP

Users Creators: Financial teamConsumers: Financial and Executive teams

• Multiple budgets can be stored• Easy to import and export• Accessible with standard reporting tools

• Management Reporter• Analysis Cubes for Excel

• Small learning curve

Solution – GP

Solution – GP

•Budget exists in GP… Now What?• Easily import and export to Excel• Quick access with GP Inquiry Windows• Management Reporter

• Budget name needs to be selected on columns• Analysis Cubes

• 1 budget and 1 forecast allowed at a time, per year

Solution – Microsoft Forecaster for Dynamics GP

Cost Included with GP Extended Pack, can be purchased as well……

Location Stand Alone application – prebuilt interface to GP

Users Creators: Financial teamConsumers: Financial and Executive teams

• An Application specifically designed for budgeting• Collaboration• Version Control• Audit trail of changes

• Revenue and Expense Modeling• Human Resource Planning• Multi-Currency Capability• Reporting with conditional reporting and drill back• Short Implementation Cycle

Microsoft Forecaster for Dynamics GP

Late Breaking News ….. Forecaster

• Current users can continue to utilize Forecaster

• With versions of Dynamics GP less than GP 2016

• Forecaster can be purchased through 5-1-2017

• Forecaster will be supported with Current GP versions lifecycles

• If you own Forecaster today your enhancement will be reduced after 5/1/2017 if purchased via Business Ready Licensing (BRL)

Solution – Adaptive Insights

• 100% Cloud• Purpose Built for Budgeting and Planning• Streamlined end to end Corporate Performance Management

• Financial reporting, Budgets, Forecasting, Consolidations, Multi Currency• One Version of the Truth

• Integration with multiple source systems• Alignment of finance, executive teams, sales, operations, marketing, etc.

• Data driven decision making culture organization wide• Make scenario modeling and what-if analysis really easy• Increase collaboration with Integrated Dashboards

Solution – Adaptive Insights

Client Highlight

UniRush, LLCAlex Holtel, Financial Analyst

Solution – BI360 from Solver

• Complete Suite• Reporting, Budgeting, and Dashboard modules along with a pre-configured Data Warehouse.• BI360’s modern technology allows for dynamic rows, columns and cell control.

• Live Reporting directly from your ERP database • Live from General Ledger and Sub-Ledger. This enables drilling into transactional level detail (AP, AR,

etc.) right in the report. • Ad-hoc reporting; On-Demand and Auto-Scheduled report distribution

• Excel and Web-Based Reporting, Budgeting and Forecasting• Secure, streamlined, collaboration, workflow, audit trail; modeling and what-if analysis

• Fully integrated Dashboards• Web-based for anytime, anywhere access built with drag and drop design for business users and run

real-time on the ERP or on the BI360 data warehouse with drill-down• Pre-configured Data Warehouse

• Combine multiple data sources into one place, for complete Enterprise level reporting. • Multi-company, multi-currency consolidations, eliminations• Set up in days to dramatically reduce time/cost/risk to implement

Solution – deFacto

• Budgeting, Forecasting, Consolidation, Analysis, Reporting and Predictive Analytics in a Single, Unified Product

• Data entry, reporting and analysis all in Excel• Partnership with Microsoft to Co-develop Advanced Cortana Analytics-

based Predictive Forecasting Applications for EPG Customers• Pre-Built Connectors for Popular ERP and CRM Systems Including All

Dynamics Offerings• Built-in Data Warehouse Uses SQLS’s Relational and Cube Technology

for Maximum Performance

John DeHaven, CPA

CPM > Stand Alone Excel – Demo!

•Hierarchies

•Work Flows

•Reforecasting

•Spread Methods

•Comments / Annotations

•Capital Expenditures

•Drill down to detail

•HR/ Revenue Modeling

•Audit Trails

•Security

2016 Resolutions

Don’t forget the Budget

• FORECAST all year!

• Re-evaluate the numbers during the year

You can Change the Budget

• Budget factors change during the year

• Better AGILITY to plan for the “what-ifs”

Work Smarter, Not Harder.

• SELF-SERVICE Reporting

• Give the people what they want

1 2 3

Unlimited versions

Easily import actuals for variance and rolling forecasts

Roll forwards

KPIs

Headcount 64%Of annual targets are obsolete in

4-6 months

Forecasting All Year

Mobile Access and Alerts

Questions?

FutureReal Time

Decision Making

CPM Solution

ERP

Business Intelligence