improve construction document management throughout your business to maximise efficiency
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HOW TO IMPROVE CONSTRUCTION DOCUMENT MANAGEMENT THROUGHOUT YOUR BUSINESSEffective construction document management is essential for collaborative and efficient construction teams.
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CONSTRUCTION DOCUMENT
MANAGEMENT AS A MODERN SOLUTION
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Construction companies need to move away from filing important documents in multiple places and in physical formats. They should start
CONVERTING DOCUMENTS INTO DIGITAL FORMATS,
before storing them in a central, secure repository.
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It’s essential for your teams to
QUICKLY ACCESS KEY DOCUMENTS, such as contracts and tenders, to facilitate the early capture of potential difficulties throughout projects.
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POOR MANAGEMENT OF
DOCUMENTS
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A US survey of more than
100 SENIORindustry executives, in firms of all sizes, generated concerning findings:
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THREE-IN-FOURblamed up to a third of project cost over-
runs on ‘difficulties’ with documents
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ONE-IN-THREEsaid accessing the latest version of
documents was a real challenge
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ONE-IN-FOURadmitted inaccurate project paperwork contributed to delays in construction.
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Construction companies, particularly SMEs, need to be aware of the consequences caused by their staff trying to locate documents, determine their accuracy, or not having the right documents. Missing documents such as subcontractor certifications and health and safety policies can
CAUSE DELAYSand even prevent projects from going any further.
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Construction document management can help companies to
KEEP TRACKof payments, invoices, communications
with suppliers and vendors, HMRC issues and health and safety
documentation.
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UTILISING THE RIGHT TOOLS FOR
IMPROVEMENT
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While keeping all documents in a
SECURE, CENTRAL, REPOSITORYis essential for making improvements, you must ensure that your team can collaborate on them. Construction document management becomes easier when all documents are kept up-to-date and knowledge is shared across your business.
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Controlling data and documents and
FACILITATING COLLABORATION
is central to the success efficiency of a construction company. Companies seeking to boost their
efficiencies should be installing a construction document management system, or making sure its
present one remains fit-for-purpose.
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Assess where your documents are being lost and how you can improve access to them
TAKEAWAYS
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TAKEAWAYS
Create a central repository where all
documents can be kept
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TAKEAWAYS
Enable your team to collaborate on those
documents
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Find out why you should improve other processes throughout your construction firm by downloading:
MODERNISING YOUR CONSTRUCTION BUSINESS SYSTEMS TO IMPROVE PROFIT AND EFFICIENCY
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