implementing sakai at your institution

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Implementing Sakai at Your Institution

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Implementing Sakai at Your Institution. Small-scale Sakai at Boston University. School of Management. 4000 users, roughly 100 concurrent users Small staff A different set of skills Heavy user of Blackboard Broad but shallow adoption Joined Sakai Feb. 2004. Non-technical challenges. - PowerPoint PPT Presentation

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Page 1: Implementing Sakai  at Your Institution

Implementing Sakai at Your Institution

Page 2: Implementing Sakai  at Your Institution

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Small-scale Sakai

at Boston University

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School of Management

• 4000 users, roughly 100 concurrent users• Small staff

– A different set of skills

• Heavy user of Blackboard– Broad but shallow adoption

• Joined Sakai Feb. 2004

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Non-technical challenges

• Re-orienting a department– Strategic shift from maintenance to open

source development– Little Java skill and open source experience

• Buy-in from administration• Buy-in from faculty

– Pilot marketing

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Pilot

• 5 faculty in Fall, 10 faculty in Spring• Focus groups, experimental tool surfacing• Unexpected outcomes

– Research sites– Sparking reflection among faculty

• Establishing the infrastructure and practices– Local Subversion repo– Identifying feature gaps, developing training materials– Staging machines and deployment schedule

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Migration(the year ahead)

Running Blackboard and Sakai in parallel

Moving to 2.2, depending on our own development

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Staff• 2 developers part-time (Sakai activity

varies – say 1 FTE)• 1 sys admin part-time (say 0.3 FTE)• 1 DBA very part-time (say 0.05 FTE)• User support (doubling as QA – say 1 FTE)• Me

– Sakai librarian– Sakai consultant– Sakai deployment R&D– Project management

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Lessons (un)learned

• Don't run the latest release in production• Sakai development is hard

– And documentation is too good to be true

• Sakai is us– But collaboration costs, and we have to

continue gauging efficiencies.– You can't ignore the social component.

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classes*v2: Sakai at Yale University

Page 10: Implementing Sakai  at Your Institution

implementation history

• spring 2005: v1.0 * small pilot * single server• summer 2005: v1.5 * production * manual site

creation• fall 2005: v2.0.1 * integration with Banner,

clustered environment• spring 2006: v2.0.1 * integration with student

course selection worksheet• summer 2006: v2.1.2

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*v2: an ITS-wide initiative

• Center for Media Initiatives: overall project ownership, support and management (2 FTE)

• Application Development Group: customization, integration (2 FTE)

• Technology & Planning: system administration and implementation (0.5 FTE)

• Database Administration Group: Oracle database administration (2 FTE)

• Data Center Services: server/SAN maintenance (0.25 FTE)

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100

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400

500

600

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800

sp05 v1.0

su05v1.5

fa05v2.0.1

sp06v2.0.1

classes*v2 usage

number of course sites

legacy Yale LMS

classes*v2

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classes*v2 adoption

• Fall 2005: 250 courses * 174 instructors

• Spring 2006: 500 courses * 350 instructors

• Project sites: over 100

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future plans

• Legacy system phased out by fall 2007

• Expansion to include professional schools

• Distributed support system

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University of Michigan

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Implementation Overview

• 5000 concurrent users, 90,000+ on system• 3 years of running Sakai• Running 2.1.2• Migrated from home grown system• Significant investment

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Support Overview

• Customer Service/Technical Support• Training (Academic and Administrative)• Documentation• Quality Control (testing)• Technical Staff (for local integration and

customization)

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Operations Overview

• Data center, networking, storage, etc. • Environments in use:

– Test, Production, Load, Pilot

• Direct costs (hardware, software) • Managing change once the software is up

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Management Overview

• CTAC (Administrative Committee)• CFAC (Faculty Advisory Committee)• Campus Communications (CTools SIG,

ATCommons, etc.)• Migration experience

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Key Learnings

• Maintaining a stable, yet cutting edge environment is very difficult

• Systems are 24 x 7 x 365; high customer expectations

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Questions & Answers

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classes*v2 at Yale

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Implementation History Spring 2005 - small pilot - v1.0 - single server

Summer 2005 - production - v1.5 - manual site creation

Fall 2005 - v2.0.1 - integration with Banner, clustered environment

Spring 2006 - v2.0.1 - integration with student course selection worksheet

Summer 2006 - v2.1.2

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CMI - overall project ownership, support and management (2 FTE)

Technology & Planning - system administration and implementation (0.5 FTE)

DBA group - Oracle database administration (0.25 FTE)

Application Development Group (2 FTE)

Data Center Services - server/SAN maintenance (0.25 FTE)

classes*v2 is an ITS-wide initiative

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0

100

200

300

400

500

600

700

800

SP 05 v1.0

SU 05v1.5

FA 05v2.0.1

SP 06v2.0.1

classes*v2 usage

instructors -Sakai

courses -Sakai

legacy -Yale LMS

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