Implementing and Measuring Sustainable Practices at PennImplementing and Measuring Sustainable Practices at PennSmart & Sustainable Campus Conference - April 2013Smart & Sustainable Campus Conference - April 2013

290 acres

14 million sf in 180 buildings

20,000 students

20,000 faculty and staff

12 schools

1 campus

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Penn Today

Penn’s leadership continues to be recognized nationally and locally:

Princeton Review‘Top Greenest Schools in America’

Tree Campus USAPenn an Arbor Day Foundation Tree Campus

EPA Green Power PartnershipSixth consecutive year as the #1 green power purchaser among American colleges and universities

Creating CanopyOver 120 trees distributed to Penn employees in partnership with the City of Philadelphia

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2007 – 2009: Environmental

Sustainability Advisory Committee writes Penn’s

Climate Action Plan

2007 – 2009: Environmental

Sustainability Advisory Committee writes Penn’s

Climate Action Plan

2007: Dr. Gutmann signs American College

and University Presidents’ Climate

Commitment

2007: Dr. Gutmann signs American College

and University Presidents’ Climate

Commitment

September 2009:

Climate Action Plan submitted

September 2009:

Climate Action Plan submitted

2007 2008 2009

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Climate Action Plan Implementation

Climate Action Plan Implementation

2010 20122011

January 2012:

ACUPCC Progress Report

January 2012:

ACUPCC Progress Report

2013 2014

Penn’s Climate Action Plan

Six initiatives: Utilities & Operations Physical Environment Waste Minimization & Recycling Transportation Academics Communications

Outreach to faculty, staff, & students

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Stakeholder Engagement

Efficient OperationsPurchase

clean energy

University Strategies

University sustainability:

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Green Campus Partnership website

Stakeholder Engagement

GCP Newsletter

Power Down ChallengeMove-in Green

Green Labs program

Green Office Certification program

Eco-Reps programs

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Engagement Programs:•Peer education & modeling•Provide feedback to facilities•Changing behavior•People are influenced most by peer behavior, not by information

• Goal is to change the middle of the bell curve: to make average performers into high performers

STU

DEN

TS

&

S

TA

FF

Stakeholder Engagement

Why focus on Offices?Penn offices:

• House over 15,000 Penn staff

• Practices influence behavior in classrooms, labs, & research

• Offices & classrooms are responsible for ~$20M in utility costs

• Generate recycling (and landfill waste)

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Penn Energy Use (2009)

Penn offices:

• Responsible for Penn’s purchasing and “upstream environmental impact

• Control the indoor environment

• Impact commuting and travel choices

• Order food and organize events

66% Electricity 3% Commuting20% Steam

(heating) 1% Solid Waste 9% Air Travel

Campus Emissions by Source (2009)

Why focus on Offices?

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Voluntary program to improve office sustainability

•Requires participation of the entire office

•Point-based system to achieve Levels 1 through 4

•Points assigned for green actions accomplished

•Higher point values for actions with greater impact and/or difficulty

What is Green Office Certification?

• Rewards actions by staff & administrators – is not based on building management or mechanical controls

Certification program:• Focuses on daily operations• Actions within offices’

control:

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Indoor Air Quality & Human Health

Transportation / commuting

Staff Engagement

Waste minimization

Purchasing Energy use Water

What is Green Office Certification?

Program Structure• Checklist of actions to

implement

• Actions are assigned point valueso >250 possible points

• Certification Levels: Level 1 > 25 pointsLevel 2 > 70 points Level 3 > 130 pointsLevel 4 > 180 points

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Green Offices at Penn

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• Kicked off March 31, 2012

• 36 Offices Certified by December 31, 2012

• 748 Staff Involved

• 1, 794 Sustainability Actions Implemented

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GREEN OFFICE SCORECARD Total Points: 0

WASTE Subtotal for section: 0

ID Action Pts. 0

W.1 We conducted an audit of our waste stream. 4

W.2We have held at least one Office Clean Out Day that promoted recycling and reuse in the past year. 1

W.3We list any used equipment, furniture and supplies on Ben's Attic, donate, or list on Craigslist before disposing of furniture. 1

Paper and Office Supply Waste 0

W.4

We set double-sided printing as a default on our office computers, and we placed a visual prompt on our copy machine to remind members of our office to double-side copy. 2

W.5We have an office policy to use reduced paper margins in order to decrease the length of documents we print. 2

W.6We hold zero-waste staff meetings (at least 80% of the staff meetings are zero-waste). 2

W.7 We use an electronic timesheet system. 2 W.8 We use electronic financial reports. 3

Sample Checklist Points

• Metrics provide an indication of real-world impact

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• Immediate feedback on scoring

Gamification Strategies• Point system promotes

competition• Teamwork necessary for the office to be successful

• Certification provides a public recognition of accomplishment

• It’s fun!• Office green champions are

recognized

• Award “ceremony” creates an event to talk about accomplishments

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Incentive: Level 4 Office points can be used as frequent flyer miles

Gamification Strategies

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Incentive: Level 4 offices get a certificate signed by Penn President Amy Gutmann

Gamification Strategies

4 Level 119 Level 210 Level 33 Level 4

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Offices Certified36 Offices Certified as of Dec. 2012

Big hitters:• Research & Policy Centers (7)• University Administration (6)• College House Offices (6)

Entire entities:• Department of Public Safety• Office of the General Counsel• Office of the Treasurer• Annenberg School for Communication

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Program Participants

Average Percentage of Actions ImplementedCategory # of

Actions

Level 1 Level 2 Level 3 Level 4

Waste 31 32% 54% 73% 83%

Purchasing 25 19% 31% 56% 75%

Energy 25 24% 39% 60% 68%

Water 2 38% 44% 60% 67%

IAQ/Health 4 31% 56% 78% 100%

Transport. 8 28% 45% 50% 79%

Involvement

14 7% 29% 65% 79%

OVERALL 109 26% 43% 63% 79%21

Program Analytics

Does size matter?• 16 Small Offices• 11 Medium Offices• 9 Large Offices

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Program Analytics

Percent of Actions Implemented:

Small Medium LargeWaste 55% 56% 67%Purchasing 35% 35% 42%

Energy 38% 49% 50%

Water 44% 40% 72%IAQ/Health 53% 48% 64%

Transportation 47% 41% 46%

Involvement 34% 33% 56%

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Program Analytics

• Penn Women’s Center

• Penn Law Information Technology Services

• Business Services Division – Main Office

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Level 4 Case Studies

Contrasts:• 3 Different Sizes

• PWC – 5 staff• Law IT Services – 17 staff• BSD – 42 staff

• 3 Different Functions• PWC: Resource Center – student services• Law IT: support function within a school• BSD: university-wide functions (e.g. purchasing, dining,

housing, transportation)

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Level 4 Case Studies

Commonalities:• Renovations: all 3 offices

were recently renovated• PWC – New Green Student/Staff

Kitchen• Law IT Services – Office

Remodeling• BSD – Complete Office

Renovation

• ChampionsReceived management support

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Level 4 Case Studies

Commonalities:• All 3 office gained points in all

categories: Waste Reduction & Recycling Purchasing Energy Water IAQ/Health Transportation Involvement

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Level 4 Case Studies

Green Offices at Penn

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• Kicked off March 31, 2012

• 36 Offices Certified by December 31, 2012

• 748 Staff Involved

• 1, 794 Sustainability Actions Implemented

What made the difference?PWC

• Environmental Education Kitchen, including worm composting – with videos, press coverage, signage

• Recycled rainwater in bathrooms• Green personal supplies in the lactation and bathrooms

BSD• Office sponsored campus-wide Initiatives: Writing

Instrument Brigade, Sustainable Transportation Initiatives, OD Tote Program, Penn Moves.

Law ITS• Motion Sensors in all offices

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Level 4 Case Studies

Example:

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Action

Carbon Equivalent reduction

metric

Measurement Carbon

emissions Reduction

(in lbs)Implemented Y/N number unit

purchase copy, computer, fax paper with a min: 30% post consumer waste content

28.5 lbs CE/case

purchased y  10

# cases of 30% recycled

content paper

purchased

285

purchase copy, computer and fax paper with a mini: 100% post consumer waste content

85.6 lbs CE/case

purchasedy  1

# cases of 100%

recycled content paper

purchased

85.6

Carbon Calculator

Example:

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Action

Carbon Equivalent reduction

metric

Measurement Carbon

Emissions Reduction

(in lbs)Implemented Y/N number unit

We recycle laser toner cartridges.

saves 10.56 lbs CO2/reman. cartridge sent for reman.

  y 10 number of

cartridges recycled

105.6

We purchase food in bulk trays and avoid purchasing cardboard and plastic-boxed meals.

0.011 lbs CE/ lunch box not used

y    400

number of people catering ordered for that previous would have been ordered as box lunches

4.4

Carbon Calculator

Example:

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Action

Carbon Equivalent reduction

metric

Measurement Carbon Emissions

Reduction (in lbs)Implemented

Y/N number unitWe have held at least one Office Clean Out Day that promoted recycling and reuse in the past year.

.858 lbs CE/lb mixed recyclables collected

Y    300

lbs mixed recyclables collected during cleanout

257.4

Carbon Calculator

Challenges for Carbon Measurement

• Actions Implemented Before Tracking

• Measuring recycling quantities from individual offices

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Carbon Calculator

Actions to Be Targeted

• Purchasing Remanufactured Toner Cartridges (3 pts)

• Recycling all Electronics that Leave the Office (4 pts)

• Consolidating Networked Printers (3 pts)

• Power Management Enabled on all Computers/Shut Down at Night (2/4 pts)

• CFL/LED task lighting at work stations (3 pts)

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Actions to Be Targeted

Questions?

For more information, contactAndrea Kreiner, Sustainability Consultantakrein@upenn.eduDaniel G. Garofalodanielg@upenn.edu

http://www.upenn.edu/sustainability/programs/green-office-certification

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Questions