IMPLEMENTATION GROUP 1 SITES FINAL WEBINAR

Denise Daudelin - Program Director Jacob Silberstein – Communications Manager

Phil Lee – Clear Impact

July 19, 2016

Agenda

• Timeline and Milestones 10 minutes

• Common Metrics & TTC Plans 10 minutes

• Hub Resource Team 10 minutes

• Common Metrics, RBA & Results Scorecard 10 minutes

• Road Map to Success 10 minutes

• Questions 10 minutes

Timeline and Milestones

Timeline and Milestones

1st Metric• Begin data collection June 20th

• Training, coaching, develop TTC plan June 20th – October 17th

• Implement plan October 17th

2nd & 3rd Metrics • Begin data collection September 12th

• Develop turn-the-curve improvement plan Sep 12th – Jan 9th, 2017• Implement plan January 9th, 2017

• Median IRB Review Duration• Pilot Funding Publications and Subsequent Funding• Careers in Clinical and Translational Research

• available on the project website http://www.tuftsctsi.org/research-services/research-process-improvement/common-metrics-initiative/implementation-group-materials/

Common Metric Operational Guidelines

Enter this score:• Median # of days to IRB approval

Implement 1 Turn-the-curve plan

Median IRB Review Duration

Enter these scores:• # of pilot research projects that have expended pilot

funds since January 1, 2012• % of pilot research projects that have at least one

research publication

Optional score• % of pilot research projects that have at least one

subsequent research award

Pilot Funding Publications & Subsequent Funding

• % of pilot research projects that have at least one research publication

Optional score• % of pilot research projects

that have at least one subsequent research award

Implement 1 Turn-the-Curve (TTC) Plan

1 TTC plan

Optional TTC plan

Pilot Funding Publications & Subsequent Funding

Careers in Clinical & Translational Research

Enter these scores for BOTH the KL2 and TL1 programs:

• # of program graduates who are engaged in clinical and translational research • % of program graduates who are engaged in clinical and translational research• Of the program graduates who are currently engaged in clinical and translational research, the

# of underrepresented persons. • Of the program graduates who are currently engaged in clinical and translational research, the

% of underrepresented persons. • Of the program graduates who are currently engaged in clinical and translational research, the

# of women.

• Of the program graduates who are currently engaged in clinical and translational research, the % of women.

Careers in Clinical & Translational Research

• % of program graduates who are engaged in clinical and translational research

• % of under-represented persons among the program graduates who are engaged in clinical and translational research

• % of women among the program graduates who are engaged in clinical and translational research

1 TTC Plan

1 TTC Plan

1 TTC Plan

Implement Turn-the-Curve plans for either the KL2 or TL1 program

Hub Resource Team

RBA Framework Lead

Metric Topic Lead

Team for a Hub Common Metric:Develops and implements

Turn-the-Curve Plan(and continues to monitor and adapt

on an ongoing basis)

Resource Team (attended RBA training)

Provides technical assistance, training, and coaching on gathering and entering data for the Common Metric

Provides technical assistance, training, and coaching on RBA

framework

Scorecard Software Lead

Provides technical assistance, training, and coaching on Scorecard software

• Topics Covered in RBA Training

• How your resource team can support your hub

Hub Resource Team

• Common Metrics

• Results-Based Accountability

• Scorecard

Common Metrics, RBA, & Results Scorecard

Managing with the CMs & RBA

CTSA Common Metrics

Scorecard

CM Page

CM = Common MetricPM = Performance MeasureTTC = Turn-the-Curve

CMs & CM PMs

CMs Scorecard

(c) Results Leadership Group, LLC 15

1. Common Metrics Scorecard:

List of all of the Common Metrics and associated “Common Metric Performance Measures”

16

2. Common Metric Page

Common Metric PM

Common Metric

2. Common Metric Page:

Operational Guidelines Data Collection Notes Associated “measures”

Managing with the CMs & RBA

CTSA Common Metrics

Scorecard

CM Page

CM = Common MetricPM = Performance MeasureTTC = Turn-the-Curve

CM PMTTC Page

TTC Plan for a

CM PM

CMs & CM PMs

CMs Scorecard

3. Turn-the-Curve Page

2. Common Metric Page:

Operational Guidelines Data Collection Notes Associated “measures”

(c) Results Leadership Group, LLC 20

3. Turn-the-Curve Page

3. Turn-the-Curve Page

For a Common Metric Performance Measure

Strategies

A Disciplined Approach to Decision MakingTurn-the-Curve Thinking

How are we doing?

Why?What are we going to do?

Who can help?Options?

Change the trend?

“Turn the Curve”?

Where are we headed?

Strategies

Managing with the CMs & RBA

CTSA Common Metrics

Scorecard

CM Page

CM Strategy Page

CM = Common MetricPM = Performance MeasureTTC = Turn-the-Curve

CM PMTTC Page

TTC Plan for a

CM PM

CMs & CM PMs

CMs Scorecard

CM PM Strategies & Strategy

PMs

CM PMStrategies Scorecard

Strategies

4. Strategies Scorecard

4. Strategies Scorecard

For the strategies that contribute to a Common Metric Performance Measure (fromthe Turn-the-Curve Page). Includes the Strategy Performance Measures.

% of KL2 graduates who are currently engaged in CT research

Increase degree program participation/completion 5. Strategy PageStrategy

Strategy PM

Increase degree program participation/completion5. Strategy Page

Description of Strategy Strategy Performance Measures

Managing with the CMs & RBA

CTSA Common Metrics

Scorecard

CM Page

CM Strategy Page

CM = Common MetricPM = Performance MeasureTTC = Turn-the-Curve

CM PMTTC Page

Strategy PM TTC Page

TTC Plan for a

CM PM

TTC Plan for a

Strategy PM

CMs & CM PMs

CMs Scorecard

CM PM Strategies & Strategy

PMs

CM PMStrategies Scorecard

Increase degree program participation/completion5. Strategy Page

Description of Strategy Strategy Performance Measures

6. Turn-the-Curve Page forStrategy Performance Measure

4. Strategies Scorecard

For the strategies that contribute to a Common Metric Performance Measure (fromthe Turn-the-Curve Page). Includes the Strategy Performance Measures.

% of KL2 graduates who are currently engaged in CT research

Increase degree program participation/completion

Provide more non-degree program training opportunities

6. Turn-the-Curve Page forStrategy Performance Measure

Managing with the CMs & RBA

CTSA Common Metrics

Scorecard

CM Page

CM Strategy Page

CM = Common MetricPM = Performance MeasureTTC = Turn-the-Curve

CM PMTTC Page

Strategy PM TTC Page

TTC Plan for a

CM PM

TTC Plan for a

Strategy PM

CMs & CM PMs

CMs Scorecard

CM PM Strategies & Strategy

PMs

CM PMStrategies Scorecard

CM PM Actions

• RBA & Scorecard Resource Team• Team Training• Common Metric Selection• Metric Stakeholders• Data Collection• Entering Data into Scorecard

• Turn-the-Curve Plan for Common Metric• Coaching Sessions• Collaborative Learning Sessions

Road Map to Success

Schedule regular team meetingsBegin data collection of first metricIdentify and involve CM topic stakeholdersSchedule first meeting to begin discussing the “story behind the

curve”

Next Steps

Thank you and Welcome Aboard

Send any additional questions to:

Helpdesk general questions - TuftsMCCMIHelpdesk@tuftsmedicalcenter.org

Jacob Silberstein – jsilberstein@tuftsmedicalcenter.org

THANK YOU