SPARROW Implementation

for Officers of

SOUTH CENTRAL RAILWAY

C. Neelakanta Reddy

Secretary to GM

(Nodal Officer & Primary

Custodian, SCR)

APAR vs SPARROW

Conventional APAR

• Paper Based

• Adhoc manually managed

workflow

• Manual tracking

• Difficult to Monitor

• Delays

• Loss of document

• Paper / pen signatures

SPARROW

• Online on the portal

• Pre‐defi ed auto ated workflow

• System tracks progress

• Real‐ti e monitoring

• Bottlenecks visible

• Documents not lost

• Use of Digital Signatures

Pre-requisites for all users

System Requirement OS: MS Windows, Linux Browser: Internet Explorer 11 or higher/ Mozilla Firefox 2.6 or higher Adobe Reader 7.0 or higher Antivirus Software

Hardware Scanners

NIC e-Mail ID (gov.in domain)

Recovery cellphone number to be permanent

Recommend to NOT use Official CUG Numbers

Aadhaar ID with linked cellphone number

Linked cellphone number to be permanent

Recommend to NOT use Official CUG Numbers DSC to be installed

Login Steps in SPARROW Step 1: For accessing the SPARROW application visit the SPARROW URL 10.50.19.117:8080/ SPARROW (on railnet) OR sparrow.railnet.gov.in/SPARROW (on internet) using the browsers like IE 11 or Mozilla Firefox only. Click “Continue” on the page appearing.

Implementation Process

Step 2: A window will appear as shown enter the credentials, username for SPARROW will be NIC email ID (before the '@' sign) if officer's NIC email ID is one of among types i.e., abc@nic.in or abc@gov.in and password will be the same as password of NIC email ID.

Steps to Register Aadhaar Number for e-signing

After login, User Information page appears, enter the Aadhaar number and click on Verify and Update button as shown.

Select the check box and click on I agree button. User will get an OTP (One Time Password) on the mobile number registered with Aadhaar Number only

Enter the OTP and click on verify with eSign button, as shown

As a result message prompts “Verified successfully”

After verification of e-sign, on the screen Home page appears

1. Click on PAR ID ( )to Open PAR.

Stage 1: Officer reported upon performs the following steps

MY PAR

Officer has to fill the Section II form i.e Self Appraisal and click Send To Reporting Authority( ) button, as shown:

Section -I Section -II

A message prompts successfully sent to as shown

Note: Available to Officer reported upon. a. This portion of PAR Form has Section I and Section II. b. Section I is updated by Custodian. c. Section II is to be Filled by Officer reported upon.

1.The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open the Form as shown

Stage 2: Reporting Authority performs the following steps to Forward to Reviewing Authority

Assess PAR (1)

A page appears, Reporting Authority views Section I & Section II of filled APAR form and assess the PAR of officer reported upon in Section III, click Send to Reviewing Authority ( ) button as shown

Section-III

A message prompts successfully sent as shown:

Note: a. Section I & Section II are both in readable mode. b. PAR can be either Save As Draft or Send to Next Authority.

1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown.

Stage 3: Reviewing Authority performs the following steps to forward to Accepting Authority

Reviewing Authority views Section I, Section II & Section III forms, assess the PAR of officer reported upon in Section III & IV ,click Sent to Accepting Authority ( ) as shown

Section -IV

A message prompts successfully sent as shown:

1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown

Stage 4: Accepting Authority performs the following steps

Accepting Authority view Section I, Section II, Section III & Section IV forms and finalises garde in Section V form, click Send To CR Section ( )as shown

Section -V

A message prompts successfully sent as shown

Stage 5: Custodian performs the following steps to disclose PAR:

Click PAR ID ( )to open PAR & click Disclose to Officer

Click PAR ID ( ) , to view PAR grading as shown

Officer reported upon performs the following steps to Accept PAR:

Click else Put to Representation )as shown

Note: a. Officer can either Accept or Put for Representation.

Movement of PAR- Representation Flow

Stage 1: Officer performs the following steps to Put for representation Click Put for Representation ( ), to Put for Representation as shown

A window appears,enter remarks and Submit( ) as shown

A message prompts successfully sent as shown

Activity Cut –off dates up to SAG

level

Cut- off dates HAG &

above

Tentative date of

launching of SPARROW

3rd July 2017

Creation of workflow and

generation of PAR

15th July 2017 30th July2017

Self appraisal of Officer

reported upon

15th August 2017 30th August 2017

Assessment by the

Reporting Authority

15th September 2017 30th September 2017

Assessment by Reviewing

authority

15th October 2017 30th October 2017

Assesment by Accepting

authority

15th November 2017 30th November 2017

Disclosure to the Officer

reported upon

30th November 2017 15th December 2017

SCHEDULE FOR COMPLETION OF APAR OF WCR OFFICERS ( Through SPARROW)

Reach to Reporting

Officer with SMS alert

Auto-generated SMS will

be sent to the Officer -

Reported upon

Officer has to Login by using

NIC E-mail ID and Password

and fill the self-appraisal and

submit

After Reviewing, APAR will

reach to Accepting Officer

with SMS Alert

After Completion of

Acceptance, APAR will

come back to Conf. Section

Conf. Section will

disclose APAR to

Officer Concerned

Officer Can submit either

I Accept or Put for Represe tatio

After officer Accepts,

the APAR will come to

Conf. Section

After closing, 3 copies

will be generated. 1 for

Officer concerned,

1 for Railway Board

and 1 for Conf. Section

After Reporting, APAR

will be submitted to

RO with SMS alert

APAR will be generated

by Conf. Section

with workflow

SPARROW WORK FLOW

SPARROW URL:

10.50.19.117:8080/SPARROW

Steps to Enroll DSC with SPARROW application

Step1: Plug DSC, click Enroll link under DSC module and click DSC Registration Button, as shown

Select the enrolled certificates and click Register Button as shown

Enter User PIN and click Login Button as shown

A message prompts, ‘The DSC has been registered successfully’, click OK as shown

User can view the registered DSC (Active), as shown

Note: To deactivate registered DSC, click Deactivate DSC. Inactive DSC cannot be activated.