Immigration Refugees and Citizenship Canada (IRCC)

Processing Time

Cosponsors and ALL Resettlement Group members are eligible to participate if their cases have been submitted to Immigration Refugees and Citizenship Canada (IRCC) already.

Mandate• To provide information & method of

communication on IRCC processing times• To assist sponsors to understand their

responsibilities while case is processed overseas• User-friendly approach

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Goal

• Transparency• Accountability tool• Empowering: You are in charge• Proactive role vs. observer role• Comprehending principles; frequent

changes

*IRCC = CIC

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Resettlement File Processing Steps

• Introduction to Resettlement

• Optional One-on-one/ Group consultation

• ‘Pink’ sheet answers (25 questions)

• Integration Training

• Immigration forms

• Approval at the archdiocese

• Submission to IRCC

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IRCC Acknowledges

submission

IRCC Visa Office

Contacts Refugee re: Interview

PositiveResult:

MedicalForm

received at Interview

Travel Arrangements

Welcome at

Airport

NegativeResult –Rejection

Letter

May or may not issue

G-number

RG or Cosponsor attend

IRCC Processing Time

After your file is submitted to IRCC…

Ensure to communicate with your applicants min. twice a month!

Processing Time Starts

Processing Time Ends

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Interview Preparation Guide

Case preparation for interview*

Dear Applicant,

In order to help you in the refugee sponsorship process, the Office for Refugees at the Archdiocese of Toronto in Canada compiled this guide for your upcoming interview at the Canadian embassy (or high commission; visa post).

1. Do submit to the embassy and copy the office for refugee with all evidence as soon as possible before the interview, proof and document that can be important about:

• your refugee story (even if you have just news, or new development);

• potential persecution in the future;

• fate of persons in similar situation like you (for example relatives who were recognized as refugees anywhere);

Available on Facebook Canada Group and archtoronto.org websiteMake sure you have copies of ALL submitted forms and documents (USB)

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Case Complications

• IRCC, Visa Office

• IRCC Call Centre (1-888-242-2100)

• Member of Parliament

• Minister of Immigration, Refugees and Citizenship

• Immigration consultant or lawyer *

If medicals are NOT received at interview, please ask the refugee to submit the following information to

the appropriate email: oratcases@archtoronto.org – ORAT will give you instructions.

1. Detailed factual report

2. Your evaluation or impression

3. One negative thing

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Info when asking for updates• By Email• Subject line: Full Name of Principal Refugee Applicant________________________________________________

1. Full Name of Principal Refugee Applicant: 2. Date of birth: 3. G number: 4. Country of origin:5. Country of asylum:6. Visa office: 7. SAH: RC Archdiocese of Toronto (Roman Catholic Episcopal Corporation for the

Diocese of Toronto in Canada) 8. Representative: Martin Mark, Office for Refugees9. Email: oratcases@archtoronto.org10. RG:11. Cosponsor:

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Update requestIRCC visa office

Update type

1Time has passed the visa office’s processing time as it is indicated on

or by IRCC email and no interview yet. □

23 months have passed since the interview and no travel arrangement has been made. □

3Change in:• contact information (address, email, phone number)• family composition• correction in spelling of name, DOB• other

□

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Update request–ORAT

Update type

1 More than 6 months has passed since the resettlement application has been submitted to IRCC and neither email confirmation has been received nor online file is available.

□

2 Withdrawal: To request whether the Office for Refugees agrees to withdraw an application fill and attach the Withdrawal form from the Retainer Agreement. □

3 Add dependant: In order for the office to agree on adding an additional dependant family member submit new applications with all IMM forms and additional financial liability.

□

4 One year window (oyw): To request the processing of arrived refugees’ family members within 1 year, fill in IMM5571 and attach all completed IMM forms along with additional financial liability coverage.

□

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Check Resettlement Status

• IRCC website: www.cic.gc.ca (choose language)

• On the right hand side of the screen: Check Application Status

• Select an application type: choose ‘Refugees’ category

• Hit the Check application status button

• Read the conditions and then check the box and click on the

Continue button

• Select one of the Identification Types: Unique Client Identifier

(UCI) number or Immigration File Number and fill in the data

• Type in the Family name of the principal applicant

• Select Date of Birth and Place (country) of Birth from the drop

down menu

• Hit the Continue button

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How to check the processing time and a case specific inquiry…

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• Canada Group

Refugees, parishioners and family members (cosponsors) can exchange information, ask and respond on

questions, and support one another.

• Catholic Refugee Sponsors’ CouncilRaise awareness and mobilize the national Catholic community to respond on refugee crisis through theincrease of resettlements to Canada.

Get connected, get the latest news…

• NewsletterMonthly updates on relevant issues occurring internationally and also with specific issues within Canada.

• Resettlement Group SeminarMonthly gathering to share knowledge and experience on resettlement and to provide with latest news.

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Remember: You are the lead!

Email appropriate person if:

• ANY communication from IRCC

E.g. Interview notice

• Concern after interview

the role of the office is to assist you.

Thank you for coming!• See you at our IRCC Processing Time again

• Resettlement Group Seminars

• Maybe at the airport

• At newcomer’s orientation

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